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Home My WebLink About12/15/2016 (3) • • Town. of Los Altos Hills • City Council Special Meeting Minutes Thursday, December 15, 2016 Council Chambers, 26379 Fremont Road, Los Altos Hills, California Mayor Harpootlian called the meeting order at 4:07 p.m. CALL TO ORDER(4:00 P.M.) A. Roll Call. Present: Councilmember Corrigan, Councilmember Radford, Councilmember Spreen, Vice Mayor Waldeck, Mayor Harpootlian Absent: None Staff: City Manager Carl Cahill, City Attorney Steve Mattas,Planning Director Suzanne Avila, Public Works Director/City Engineer Allen Chen,Administrative Services Director Pak Lin, City Clerk Deborah Padovan L AGENDA REVIEW Consent Calendar Item 4.0 was pulled for discussion and Item 4.F was removed from the agenda. There were no other changes to the agenda. 2. PRESENTATIONS AND APPOINTMENTS: A. Consideration of Appointing John Harpootlian as the Alternate on the Silicon Valley Clean Energy Authority Mayor Harpootlian presented the item. • MOTION MADE.AND SECONDED:Councilmember Radford moved to appoint John Harpootlian as an alternate on the Silicon Valley Clean Energy Authority. The motion wasseconded by Vice Mayor Waldeck. Motion Carried 5 tO 0: AYES: Councilmember Corrigan, Councilmember Radford, Councilmember Spreen, Vice Mayor Waldeck, Mayor Harpootlian • NOES:. . None 1 City Council Special Meeting Minutes.. December 15,2016 ABSENT: None ABSTAIN: None 3. PUBLIC COMMENT (PUBLIC COMMENT IS LIMITED TO ITEMS WHICH ARE THE SUBJECT OF THE SPECIAL MEETING) There was no public comment. 4. CONSENT CALENDAR MOTION MADE AND SECONDED: Vice Mayor Waldeck moved to approve the CONSENT CALENDAR with exception of Items 4.0 and 4.F.specifically. The motion was seconded by Councilmember Radford. Motion Carried 5 to 0: AYES: Councilmember Corrigan, Councilmember Radford, Councilmember Spreen,Vice Mayor Waldeck,Mayor Harpootlian NOES: None ABSENT: None ABSTAIN: None A. Review of Disbursements:November 1, 2016-November 30, 2016 $915,332.00 B. Resolution 89-16 Accepting the Comprehensive Annual Financial Report(CAFR) for Fiscal Year ending June 30, 2016 (Staff: P. Lin) D. Resolution 90-16 Accepting the Grant of Pathway Easement; Lands of Davoud; 12305 Briones (Staff: A. Chen) E. Resolution 91-16 Accepting a Grant of an Open Space Easement; Lands of McNish; 24183 Dawnridge Drive; File#439-15-ZP-SD-GD (Staff: S. Avila) F. Resolution Authorizing the City Manager to Execute a Contract with Alta Planning + Design, Inc. for a Geographic Information System (GIS) Based Inventory and Assessment of the Town's Pa - . _ -- _ . : . • . — this item was removed from the agenda and not considered. r G. Request for Letter of Support for Residents Along Magdalena Road with Regard to the Church of the Redeemer Use Permit Appeal (Staff: C. Cahill) 2 City Council Special Meeting Minutes December 15,2016 H. Resolution 92-16: Adopting a Climate Action Plan (Staff Intern: Angad Gangapuram) I. Resolution 93-16.Approving an Amendment to the Sewer Engineering Services Contract with V.W. Housen & Associates for Providing Continued as Needed Support for Town's Sewer Collection System(Staff A. Chen) The Council now considered Consent Calendar Item 4.C. • C. Amending the Resolution Establishing Standing Committees and Adopting General: Special Rules Pertaining Thereto to Include the Code of Conduct (Staff: D. Padovan) Councilmember Corrigan requested the wording of Section 3.A be changed, to read "shall be appointed with a majority vote of the City Council." MOTION MADE AND SECONDED: Councilmember Corrigan moved to adopt Resolution 94-16 Establishing Standing Committees and Adopting General Special Rules Pertaining Thereto to Include the Code of Conduct, as amended to correct the wording at Section 3.A to read, "The members of each Standing Committee shall be appointed with the approval of a majority of the City Council". The motion was seconded by Councilmember Radford. Motion Carried 5 to 0: AYES: Councilmember Corrigan, Councilmember Radford, Councilmember Spreen, Vice Mayor Waldeck, Mayor Harpootlian NOES: None ABSENT: None . , • • ABSTAIN: None 5. UNFINISHED BUSINESS A. Consideration of Amendment to Standing Committee Resolution to Modify the Number.of Members on the Pathways Committee (Staff: D. Padovan) - Continued from the November 17, 2016 City Council meeting. • Councilmember Radford presented the item. Council discussion ensued. Councilmember Corrigan suggested that an agenda item be added to the Council agenda next year to look at the committee, the make- 3 • City Council Special Meeting Minutes December 15,2016 up and how the committee is functioning, and perhaps change it structurally.No. action was taken. B. Appointments to Pathways Committee - Continued from the November 17, 2016 City Council meeting . Council discussion ensued. . Vice Mayor Waldeck stated that he watched the November meeting where all the applicants were interviewed. Councilmember Corrigan suggested that Weegie Caughlin's application be pulled out of the pool and voted individually. There was no Council consensus to support the request.. Further Council discussion ensued, including the process that would be followed. It was agreed that the Council would first vote for ten individuals; the individuals who receive three or more votes would continue to a second round of voting; anyone who receives three or more on the second round of voting would be appointed. The City Clerk distributed and then collected the ballots and stated that four individuals received less than three votes. After the four individuals were eliminated, a second ballot was distributed and the Council agreed to vote for five individuals. The City Clerk then distributed and collected the second ballot and stated that the following individuals received three or more votes: Nick Dunckel, Ann Duwe, Melissa Drydahl, Robert Elson and Sonja Wilkerson. MOTION MADE AND SECONDED: Vice Mayor Waldeck moved to appoint Nick Dunckel, Ann Duwe, Melissa Drydahl,Robert Elson and Sonja Wilkerson to the Pathways Committee for a four-year term. The motion was seconded by Councilmember Spreen. Motion Carried 4 to 1: AYES: Councilmember Radford, Councilmember Spreen, Vice Mayor Waldeck, Mayor Harpootlian NOES: Councilmember Corrigan ABSENT: None ABSTAIN: None 4 City Council Special Meeting Minutes December 15,2016 6. REPORTS FROM COMMITTEES, SUB-COMMITTEES , AND COUNCILMEMBERS ON OUTSIDE AGENCIES Mayor Harpootlian reported on the Silicon Valley Clean Energy Authority and said everything is on schedule. Vice Mayor. Waldeck provided an update on the Select Committee on South Bay Arrivals activities and said the committee has completed its work. Mayor Harpootlian asked for information on pathway cost construction cap from the subcommittee. No action was taken. Councilmember Radford resigned as Council Liaison for the Pathways Committee. '7. STAFF REPORTS A. City Manager-No report. B. City Attorney-No report. C. City Clerk-No report. �� ) D. Planning Director - Reported that Assistant Planner Genevieve Fernandez is leaving and moving out of the area. She thanked Genevieve for her service to the Town and staff will be conducting a recruitment to find a replacement early next year. E. Administrative Services Director-No report. ' F. Public:Works Director-No report. 8. ADJOURN The meeting adjourned at 5:25 p.m. Respectfully submitted, • / / , tp . , 7/ ___ Deborah Padovan City Clerk . The minutes of the of the December 15, 2016 special City Council meeting were approved as presented:at the January 25, 2017 special City Council meeting. 5 City Council Special Meeting Minutes December 15,2016