HomeMy WebLinkAbout10/20/2016 (2) Town of Los Altos Hills
City Council Regular Meeting Minutes
Thursday, October 20, 2016
Council Chambers, 26379 Fremont Road, Los Altos Hills, California
Mayor Harpootlian called the meeting to order at 6:07 p.m.
CALL TO ORDER(6:00 P.M„)
A. Roll Call
Present: Mayor Harpootlian, Vice Mayor Waldeck, Councilmember Corrigan,
Councilmember Radford, Councilmember Spreen
Absent: None
Staff: City Manager Carl Cahill, City Attorney Steve Mattas,Planning
Director.Suzanne Avila, Interim Public Works Director/City Engineer
Tina Tseng, Administrative Services Director Pak Lin, Consultant
Planner Steve Padovan, Marsha Hovey, Consultant Emergency
Manager, City Clerk Deborah Padovan
B. Pledge of Allegiance
Gary Kremen, Director for District 7, Santa Clara Valley Water District, led
the pledge of allegiance.
1. AGENDA REVIEW
Mayor Harpootlian removed Agenda Item 2.H from the agenda. Consent Calendar Items
4.H. and 4.J. were pulled for discussion. There were no other changes:to the agenda.
2. PRESENTATIONS AND APPOINTMENTS
A. Presentation by Applied Materials for the Thanksgiving Turkey Trot
Katia Kamangar, Executive Vice President/Managing Director for Summerhill
Homes, a sponsor of the 2016 Turkey Trot, invited the City Council to attend and
participate in the Mayor's Cup Challenge. Council discussion ensued. No action
was taken.
B. _ Presentation by the Honorable Gary Kremen, Director 7, Santa Clara Valley Water
District on the Drought Update and Water Conservation Overview
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Honorable Gary Kremen, Director for District 7, Santa Clara County Valley
Water District,presented an update of the Water District's activities and
complimented the Town residents on the water savings achieved during the
drought.
Council asked questions of Director Kremen and received his responses. No
action was taken.
C. Appointment to the Education Committee
City Clerk Deborah Padovan presented the application.
Lakshmi Ramgopal, Los Altos Hills, introduced herself to the City Council.
MOTION MADE AND SECONDED: Councilmember Radford moved to
appoint Lakshmi Ramgopal to the Education Committee for a four-year term. The
motion was seconded by Vice Mayor Waldeck.
Motion Carried 5 to 0:
AYES: Mayor Harpootlian, Vice Mayor Waldeck, Councilmember Corrigan,
Councilmember Radford, Councilmember Spreen
NOES: None .
ABSENT: None
ABSTAIN: None
D. Reappointment to the Finance and Investment Committee
City Clerk Padovan presented the reappointment request.
Allan Epstein expressed his desire to serve on the committee for a third term.
MOTION MADE AND SECONDED: Councilmember Corrigan moved to
reappoint Allan Epstein to the Finance and Investment Committee for a third, four-
year term. The motion was seconded by Councilmember Radford.
Motion Carried 5 to 0:
AYES: Mayor Harpootlian, Vice Mayor Waldeck, Councilmember Corrigan,
Councilmember Radford, Councilmember Spreen
NOES: None
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ABSENT: None
ABSTAIN: None
E. Annual Presentation by the Los Altos Hills Youth Commission
Members of the Youth Commission, namely, Anna Garverick,Mondy Ahy,Katelyn
Moussavian,Olivia Spreen,AJ Uppal,Sanjana Mishra, Cody Theobald,Keela
Zambre,Serena Theobald, Claire Young,Meena Karamcheti,Spencer Wood,Lawton
Corrigan and Sanjana Karamcheti provided an update on the activities of the Youth
Commission.
The Council thanked the Youth Commission for all of their hard work this past
year. The Council received the report and no action was taken.
F. Annual Presentation of the Los Altos Hills Parks and Recreation Committee
Liza Reichert, Chair of the Parks and Recreation Committee,presented the
annual report of the activities of the committee
Council asked questions of Ms. Reichert and received her responses. No action
was taken.
G. Proposal for the Apricot Orchard to Include a Gazebo and Bocce Ball Courts
Carol Gottlieb and Mary Ann Malcolm presented a proposal to build a gazebo
and a bocce ball court in the Town's apricot orchard.
Council discussion ensued. Councilmember Radford asked the City Manager to
comment on whether the orchard area in the Town Hall complex was pledged to be
preserved as an orchard.
City Manager Cahill responded that the conditional.use permit for the Town Hall
was reviewed and there was no prohibition or agreement by the Town to designate
that area as off limits to any future activity or use. The area is zoned Residential
Agricultural.
John Swan, Los Altos Hills, said that the Town does not really have a central,
focal point and this is an incredible opportunity to create a gathering place.
Pat Ley, Los Altos Hills, asked how many seniors citizens in the town play bocce
ball and why two courts are needed.
Kathy Evans,Los Altos Hills, spoke about local youths needing a gathering place.
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Further Council discussion ensued.No action was taken. •
John Swan suggested moving forward with a two-phase project; phase one would
incorporate some minimal impact issues and considering the longer-term use of the
Heritage House;phase two would implement phase one.
Councilmember Radford requested that staff provide the Council with a very
specific summary of the square footage and the specific uses of the Heritage
House.
H. Introduction of the Santa Clara County Fire Department CERT Coordinator Ross
Pounds- this item was removed from the agenda and not considered.
3. PRESENTATIONS FROM THE FLOOR Persons wishing to address the Council
on any subject not on the agenda may do so now. Please complete a Speaker Card
located on the back table of the Council Chambers andsubmit it to the City Clerk.
Comments are limited to two (2) minutes per speaker. California law prohibits the
Council from acting on items that do not appear on the agenda. Under a Resolution
previously adopted by the Council, such items can be referred to staff for
appropriate action,which may include placement on the next available agenda.
Eileen Gibbons, Los Altos Hills, thanked the Council for appointing Ann Duwe as Chair
to the Pathways Committee for a third term.
Captain Rich Urena provided an update on the newly assigned traffic deputy in Town.
On Wednesday, October 26, officers from other agencies will meet and provide
collaboration and address safety concerns on our roadways.
Kathy Evans, Los Altos Hills, said that Craig Murray's garden will be going away
forever and he is looking for a new property in town to continue gardening.
4. CONSENT CALENDAR
MOTION MADE AND SECONDED: Councilmember Radford'moved to approve
the CONSENT CALENDAR with exception of items 4.H and 4.1, specifically. The
motion was seconded by Vice Mayor Waldeck.
Motion Carried 5 to 0:
AYES: Ma or Ha s ootlian Vice Ma or Waldeck Councilmember Corri•an
Councilmember Radford, Councilmember Spreen
NOES: None
ABSENT: None
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ABSTAIN: None
A. Approval of Special Meeting Minutes: City Council.Meeting-May 23, 2016
B. Approval of Regular Meeting Minutes: City Council Meeting-August 18, 2016
C. Approval of Special Meeting Minutes: City Council Meeting-August 25, 2016
D. ' Review of Disbursements: September 1, 2016-September 30,2016$1,573,376
E. Accept the Investment Report for Fiscal Year Ending June 30, 2016 (Staff: P. Lin)
F. Resolution 61-16 Adopting Revised Fiscal Year 2015-16 Appropriation Limit and
Resolution 62-16 Revising, Fiscal Year 2016-17 Appropriation Limit (Staff: P.
Lin)
G. Resolution 63-16 Authorizing the December 2016 Town Hall Holiday Closure
(Staff: P. Lin)
I. Resolution 64-16 Approving the Santa Clara Valley Urban Runoff Pollution
Prevention Program (SCVURPPP) Memorandum of Agreement - Third
Amendment(Staff: T. Tseng).
K. Resolution 65-16-Accepting Dedication of Right-of-Way Easement; Lands of
Kruep; 26860 Robleda Court(Staff: T. Tseng)
L. Resolution 66-16 Accepting Dedication of Right-of-Way Easement; Lands of
Duarte; 12165 Hilltop Drive(Staff: T. Tseng)
M. Resolution 67-16 Accepting Dedication of Right-of-Way Easement; Lands of
Maslowski and Cheng; 23600 Ravensbury Avenue(Staff: T. Tseng)
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N. Resolution 68-16'Approving Amendment No. 1 to the Sanitary Sewer
Reimbursement Agreement.Ravensbury Avenue Sewer Project, Dated.June 19,
2003, by and Between the Town of Los Altos Hills and Allan Epstein and
Deborah McCreary(Staff: T. Tseng)
O. Resolution 69-16 Accepting a Grant of Public Sanitary Sewer Easement; Lands of
Diligent Operations Limited, LLC; 12930 La Cresta Drive(Staff: T. Tseng)
P. Resolution 70-16 Accepting, a Grant of an Open Space Easement; Lands. of
Diligent Operations Limited, LLC; 12930 La Cresta Drive(Staff: S. Avila)..
Q. Resolution 71-16 Accepting a Grant of an Open Space Easement; Lands of ADL
5, LLC; 10800 Magdalena Road(Staff: S. Avila)
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R. Resolution 72-16 Accepting a Grant of an Open Space Easement; Lands of ADL
5, LLC; 10880 Magdalena Road (Staff: S. Avila)
S. Notification of Fast Track Approval: Lands of Okumura; 12852 Normandy Lane;
File #243-16-ZP-SD-GD; A request for a Site Development Permit for a pool, an
898-square foot pool house (Maximum height 14'), and a 700-square foot
accessory structure (office/gym). CEQA review: Categorical Exemption per
Section 15303(a) - additions to existing single family residential property(Staff: S.
Avila) -Appeal Deadline: November 2, 2016 at 5:00 p.m.
The Council now considered Consent Calendar Items 4.H and 4.J.
H. Approval of a Fingerprint Policy for Staff and Disaster Service Worker Volunteers
(Staff: M. Hovey)
Marsha Hovey, Consultant Emergency Manager,presented the staff report.
MOTION MADE AND SECONDED; Vice Mayor Waldeck moved to approve a
Fingerprint Policy for staff and Disaster Service Worker volunteers. The motion
was seconded by Councilmember Radford.
Motion Carried 5 to 0:
AYES: Mayor Harpootlian, Vice Mayor Waldeck, Councilmember Corrigan,
Councilmember Radford, Councilmember Spreen
NOES: None
ABSENT: None
ABSTAIN: None
J. Approval of A Funding Contribution Agreement Between Town of Los. Altos
Hills, the City of Palo Alto, and the County of Santa Clara for the Page Mill/I-280
Interim Bicycle Improvement Project(Staff: T. Tseng)
Interim Public Works Director Tina Tseng presented the staff report.
Council discussion ensued.
Dawn Cameron, Deputy Director, Infrastructure Development, Santa Clara
County Roads and Airport Department, responded to questions from the
Council:
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MOTION MADE AND SECONDED:. Vice Mayor Waldeck moved to approve
and authorize the City Manager to execute the Third Amendment to an Agreement
Providing for Implementation of the Santa Clara Valley Urban Runoff Pollution
Prevention Program (Resolution 73-16). The motion was seconded by
Councilmember Radford.
Motion Carried 5 to 0:
AYES: Mayor Harpootlian, Vice Mayor Waldeck, Councilmember Corrigan,
Councilmember Radford, Councilmember Spreen
NOES: None
ABSENT: None
ABSTAIN: None
The Council now considered New Business Item 7.A.
'7. NEW BUSINESS
A. Resolution Accepting an Offer of Dedication and Acceptance of Adobe Lane,
Almaden Court, Atherton Court and Carado Court and Resolution.Accepting
Adobe Lane, Almaden Court, Atherton Court and Carado Court into the Town's
Street System and a Resolution Authorizing Reimbursement to the Residents of
Adobe Lane for the Cost of Pavement Repair(Staff: T. Tseng)
Interim Director Tseng presented the staff report.
Council discussion ensued.
Dennis Sullivan,Los Altos Hills, spoke in support of acceptance of the roads.
William Shreve, Los Altos Hills, thanked the Council for bringing this forward
and spoke in support of the acceptance of the roads.
Greg McCandless,Los Altos Hills, spoke in support of acceptance of the roads.
Giles Hogben,Los Altos Hills, spoke in support of acceptance of the roads.
Allan Epstein, Los Altos Hills, said there are other streets in this Town that have
been subject to the same type of errors and it is important that it be understood that
the decision tonight is not independent of the other streets.
Further Council discussion ensued.
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City Manager Cahill said that Town streets are scheduled for maintenance through
the Pavement Management Program and recommended that program continue to be
followed.
MOTION MADE AND SECONDED:. Councilmember Corrigan moved to
adopt Resolution 74-16 accepting offer of dedication of Adobe Lane, Almaden
Court,Atherton Court and Carado Court; Resolution 75-16 accepting Adobe Lane,
Almaden Court,Atherton Court, and Carado Court into the Town's street.
system; Resolution 76-16 authorizing the City Manager to reimburse the residents
of Adobe Lane for the cost of the pavement repair and to immediately evaluate the
remaining three streets for addition and inclusion on the
Town's Pavement Management Plan as appropriate. The motion was seconded by
Councilmember Radford.
Motion Carried 5 to 0:
AYES: Mayor Harpootlian, Vice Mayor Waldeck, Councilmember Corrigan,
Councilmember Radford, Councilmember Spreen
NOES: . None
ABSENT: None.
ABSTAIN: None
The meeting went into recess at 8:30 p.m.
The meeting reconvened at 8:40 p.m.
5. PUBLIC HEARINGS
A. Resolution Adopting Revisions to the Wildland-Urban Interface Fire Area Map for
the Town of Los Altos Hills (Staff: S. Avila)
City Attorney Steve Mattas explained that the Town received an opinion from the
State's Fair Political Practices Commission ("FPPC") related to four
Councilmembers. Three Councilmembers were identified as having a potential or
actual conflicts due to real property ownership in Town. Under the FPPC rules,
there is a process when a majority of Councilmembers have a conflict that one of
the Councilmembers can return and participate in the decision making process. In
this context, with the concurrence of all three of the Councilmembers affected, staff
performed a random selection and Vice Mayor Waldeck will be participating along
with Councilmembers Corrigan and Radford. With regard to Vice Mayor
Waldeck's consideration and with regard to consideration to possible amendments
to the Town's wildland urban interface.(WUI) map, Vice Mayor Waldeck has a
potential conflict under the State's Fair Political Practices Commission
Regulations. This conflict involves the Councilmember's interest in real property
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located in the Town of Los Altos Hills in the area affected by the WUI map. In
some of the proposed amendments to the WUI map, this property would be
included in the WUI map area and in others, it would not, thus a decision to alter
the map may affect the value of the property. However, due to the fact that any
decision on this matter will legally require a quorum of the Councilmembers, and
three Councilmembers have potential conflicts due to their interest in real property,
the FPPC authorized the random selection of one Councilmember to participate in
the discussion and decision on this matter along with the two Councilmembers who
do not have a conflict. The City Clerk conducted a random drawing and Vice
Mayor Waldeck's name was selected. He will participate in the discussion and any
necessary decisions in this matter along with Councilmembers Radford and
Corrigan until such time that his participation is no longer legally required.
Councilmember Spreen and Mayor Harpootlian recused themselves and stepped
down from the dais.
City Attorney Mattas further explained that the action before the three
Councilmembers included the adoption of a resolution. Under State Law, a
resolution requires three affirmative votes in support of any action that is taken.
Ex Parte Disclosures: Over the course of the four years since she has served on the
City Council, Councilmember Corrigan spoke with several people including Jim
Abraham in the past, but had no contact recently. Councilmember Radford and
Vice Mayor Waldeck had nothing to report.
Vice Mayor Waldeck opened the Public Hearing.
Consultant Planner Steve Padovan presented the staff report.
Council discussion ensued.
Roger Spreen, Los Altos Hills, stated that he was speaking as a resident relating to
his own property. Last month he asked his insurance agent and one other agent
inquiring about rates and both companies said that no policies are being written in
his area.
Jitze Couperus, Los Altos Hills, said "be careful what you ask for" as not all
insurance companies work the same way.
Kjell Karlsson, Los Altos Hills, said the WUI is more than just the construction
cost.
Jim Abraham, Los Altos Hills, said that the State established a lot of criteria that
goes with property and a WUI. Things considered are the ability to fight fires. In
Los Altos Hills, Purissima Hills Water District has a large amount of water they
keep in the summer and large water mains. This is something that should be taken
into consideration.
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Vice Mayor Waldeck closed the Public Hearing.
Further Council discussion ensued.
Mr. Couperus was invited back up to the podium and he provided an experience in
dealing with an insurance agent.
MOTION MADE . AND SECONDED: Councilmember Corrigan moved to.
approve Resolution 77-16 Repealing the Previously Adopted Wildland-Urban
Interface Fire Area Map in all of Los Altos Hills. The motion was seconded by
Councilmember Radford.
Motion Carried 3 to 0 to 2:
AYES: Vice Mayor Waldeck, Councilmember Corrigan, Councilmember
Radford
NOES: None
ABSENT: None
RECUSE: Mayor Harpootlian, Councilmember Spreen
Councilmember-Spreen and Mayor Harpootlian returned to the dais.
The Council now continued with the remainder of the agenda.
6. ONGOING BUSINESS
A. Resolution Declaring the Intention to Update the Non-Residential-. Sewer
Allocation Fee Schedule, setting a Public Hearing and Directing Staff to Mail
Notices to Non-Residential Sewer Users (Staff: T. Tseng)
Interim Director Tseng presented the staff report.
Council discussion ensued.
MOTION MADE AND SECONDED: Vice Mayor Waldeck moved to approve
the addendum to the evaluation of non-residential wastewater discharge study
prepared by Municipal Financial Services and adopt the Resolution 77A-16
declaring the Council's intent to revise the Sewer Allocation Fee Schedule for non-
residential users and authorizing the mailing of Prop 218 public hearing notices.
The motion was seconded by Councilmember Radford.
Motion Carried 5 to 0:
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AYES: Mayor Harpootlian, Vice Mayor Waldeck, Councilmember
Corrigan, Councilmember Radford, Councilmember Spreen
NOES: None
ABSENT: None
ABSTAIN: None
7. NEW BUSINESS
B. Resolution Authorizing the City Manager to Enter into an Agreement with
SunGard Track-It Permit Management Tracking Software in an Amount
Not to Exceed $164,850 (Staff: S.Avila)
Planning Director Suzanne Avila presented the staff report.
Council discussion ensued.
Building Technician Austin Hancock responded to questions from the Council.
MOTION MADE AND SECONDED: Councilmember Corrigan moved to
continue the meeting past 10:00 p.m. The motion was seconded by Vice Mayor
Waldeck.
Motion Carried 4 to 1:
AYES: Mayor Harpootlian, Vice Mayor Waldeck, Councilmember
Corrigan, Councilmember Spreen
NOES: Councilmember Radford
ABSENT: None
ABSTAIN: None
Further Council discussion ensued.
MOTION MADE AND SECONDED: Councilmember Spreen moved to
adopt Resolution 77B-16 approving and authorizing the City Manager to execute
an agreement with SunGard Track-It for an automated permit management and
permit tracking software program in an amount not to exceed $164,850, and a
maintenance agreement for the purchase of maintenance service, technical support
and software updates. The motion was seconded by Councilmember Radford.
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Motion Carried 5 to 0:
AYES: Mayor Harpootlian, Vice Mayor Waldeck, Councilmember Corrigan,
Councilmember Radford, Councilmember Spreen
NOES: None
ABSENT: None
ABSTAIN: None
C. Resolution Increasing the Standing Purchase Order with CSG Consulting by
$408,000 and Authorizing the City Manager to Execute Such Service
Agreements with CSG Consulting for Fiscal Year 2016-17 in an Amount Not
to Exceed $758,000 (Staff: P. Lin)
Administrative Services Director Pak Lin presented the staff report.
Council discussion ensued.
City Manager Cahill responded that with CSG we have access to a regular
assigned building official.
MOTION MADE AND SECONDED: Councilmember Radford moved to
adopt Resolution 78-16 increasing the standing purchase order with CSG
Consultants by$408,000 and authorizing the City Manager to execute service
agreements with CSG Consultants for FY 2016-17 in an amount not to exceed
$758,000. The motion was seconded by Vice Mayor Waldeck.
Motion Carried 5 to 0:
AYES: Mayor Harpootlian,Vice Mayor Waldeck, Councilmember Corrigan.,
Councilmember Radford, Councilmember Spreen
NOES: None
ABSENT: None
ABSTAIN: None
8. REPORTS FROM COMMITTEES, SUB-COMMITTEES,
AND COUNCILMEMBERS ON OUTSIDE AGENCIES
A. Status of Traffic Safety Committee (Councilmember Spreen)
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Councilmember Spreen reported on the status of the Traffic Safety Committee.
He recommended sunsetting the committee.
MOTION MADE AND SECONDED: Councilmember Radford moved to
discontinue the Traffic Safety Committee..The motion was seconded by Vice
Mayor Waldeck.
Motion Carried 5 to 0:
AYES: Mayor Harpootlian, Vice Mayor Waldeck, Councilmember
Corrigan, Councilmember Radford, Councilmember Spreen
NOES: None
ABSENT: None
ABSTAIN: None
DIRECTION: The City Clerk shall return with an updated standing committee
resolution for the Council's consideration at the next meeting.
Vice Mayor Waldeck provided a report on the activities of the Select Committee
on South Bay Arrivals. A Town Hall meeting to discuss aircraft noise may be
scheduled. No action was taken.
9. STAFF REPORTS
A. City Manager-No report.
B. City Attorney-No report.
C. City Clerk -No report.
D. Planning Director-No report.
E. Administrative Services Director-No report.
F. Public Works Director-No report.
10. COUNCIL INITIATED ITEMS
A. Status. Report and Possible Action on the 2011 Five-Year Annexation Plan (Vice
Mayor Waldeck)
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Director Avila reported that the Council received a memo about the status of the
annexation plan.
Council discussion ensued. Vice Mayor Waldeck said he would like to see that
Ravensbury property be moved forward in the annexation planand requested that
Director Avila return to the Council with a timetable.
B. Discussion and Possible Action on Short Term Rental Regulations (Vice Mayor
Waldeck)
Vice Mayor Waldeck presented the item.
Council discussion ensued.
Councilmember Radford left the meeting at 11:00 p.m.
DIRECTION: Staff shall return with a proposed policy that includes proper use of
gatherings, short term, use of rentals and include punitive mechanisms. Consider
hosting a Town Hall meeting for residents to discuss the issue. Staff shall agendize
the topic for January 2017.
C. Status of Long Term Building Permits and Update on the Effectiveness of the
Building Time Limit Ordinances (Vice Mayor Waldeck)
Vice Mayor Waldeck presented the item.
Director Avila provided a report on long term building permits.
DIRECTION: Staff shall send a letter immediately to property owners if nuisances
exists.
11. ADJOURN
The meeting adjourned at 11:07 p.m.
Respectfully submitted,
Deborah Padovan
City Clerk
The minutes of the of the October 20, 2016 regular City Council meeting were approved as
presented at the January 25, 2017 special City Council meeting.
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