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HomeMy WebLinkAbout7/21/2016 Town of Los Altos Hills City Council Regular Meeting Minutes Thursday, July 21, 2016 Council Chambers, 26379 Fremont Road, Los Altos Hills, California Mayor Harpootlian called the meeting to order at 6:01 p.m. CALL TO ORDER(6:00 P.M.) A. Roll Call Present: Mayor Harpootlian,Vice Mayor Waldeck, Councilmember Radford, Councilmember Spreen, Councilmember Corrigan Absent: None Staff: City Manager Carl Cahill, City Attorney Steve Mattas, Planning Director Suzanne Avila, Public Works Director/City Engineer Richard Chiu, Administrative Services Director Pak Lin, City Clerk Deborah Padovan B. Pledge of Allegiance 1. AGENDA REVIEW There were no changes to the agenda. 2. PRESENTATIONS AND APPOINTMENTS A. Reappointment to the_Los_Altos Hills Environmental Design and Protection Committee City Clerk Deborah Padovan presented the reappointment request. MOTION MADE AND SECONDED: Councilmember Corrigan moved to reappoint Carol Gottlieb to the Environmental Design and Protection Committee for a second, four-year term. The motion was seconded by Mayor Harpootlian. Motion Carried 5-0: AYES: Mayor.Harpootlian, Vice Mayor Waldeck, Councilmember Radford, Councilmember Spreen, Councilmember Corrigan City Council Regular Meeting Minutes July 21,2016 NOES: None ABSENT: None ABSTAIN: None B. Appointments to the Los Altos Hills Youth Commission City Clerk Padovan introduced the applicants. Sanjana Mishra, Los Altos Hills, introduced herself to the City Council Ryan Manesh,Los Altos Hills, introduced himself to the City Council. MOTION MADE AND SECONDED: Vice Mayor Waldeck moved to appoint Ryan Manesh and Sanjana Mishra to the Los Altos Hills Youth Commission. The motion was seconded by Councilmember Radford. Motion Carried 5-0: AYES: Mayor Harpootlian, Vice Mayor Waldeck, Councilmember Radford, Councilmember Spreen, Councilmember Corrigan NOES: None ABSENT: None ABSTAIN: None C. Appointments to the Library Commission City Clerk Padovan introduced the applicants. Garo Kiremidjian, Los Altos Hills, expressed his interest in serving.on the Library Commission. David Struthers, Los Altos Hills, expressed his desire to serve on the commission,. but said if anyone else wanted to serve, he would gladly step aside so that person could serve. Council discussion ensued. The Council directed that the second appointment be extended for 30 days in the event there are other applicants that wished to apply. MOTION MADE AND SECONDED: Councilmember Corrigan moved to appoint Garo Kiremidjian to the Library Commission for a four-year term. The motion was seconded by Councilmember Spreen. 2 City Council Regular Meeting Minutes July 21,2016 Motion Carried 5-0: AYES: Mayor Harpootlian, Vice Mayor Waldeck, Councilmember Radford, Councilmember Spreen, Councilmember Corrigan NOES: None ABSENT: None ABSTAIN: None D. Appointments to the Los Altos Hills Planning Commission Mayor Harpootlian introduced the item. Council discussion ensued about the procedure of interviewing Planning Commission applicants. Paul Adams, Los Altos Hills, introduced himself, was interviewed bytheCity Council and expressed his interest in serving on the Planning Commission. Jim Basiji, Los Altos Hills, introduced himself, was interviewed by the City Council, and expressed his interest in serving on the Planning Commission. Eric Clow, Los Altos Hills, introduced himself, was interviewed by the City Council, and expressed his interest in serving on the Planning Commission. Jitze Couperus, Los Altos Hills, introduced himself, was interviewed by the City Council, and expressed his interest in serving on the Planning Commission. Cathy Foster, Los Altos Hills, introduced herself, was interviewed by the City Council, and expressed her interest in serving on the Planning Commission. Robert Leland, Los Altos Hills, introduced himself, was interviewed.by.the City Council, and expressed his interest in serving on the Planning Commission. Pui Ching Li, Los Altos Hills, introduced himself, was interviewed by the City Council, and expressed his interest in serving on the Planning Commission. Susan Mandle, Los Altos Hills, introduced herself, was interviewed by the City Council, and expressed her interest in serving on the Planning Commission. Ava McLeod, Los Altos Hills, introduced herself, was interviewed by the City Council, and expressed her interest in serving on the Planning Commission. 3 City Council Regular Meeting Minutes July 21,2016 Craig Stark, Los Altos Hills, introduced himself, was interviewed by the City Council, and expressed his interest in serving on the Planning Commission. Jay Sutaria, Los Altos Hills, introduced himself, was interviewed by the City Council, and expressed his interest in serving on the Planning Commission. City Clerk Padovan distributed and then collected the ballots for the Planning Commission and stated that the following individuals received at least three votes: Jim Basiji, Jitze Couperus and Susan Mandle. MOTION MADE AND SECONDED: Councilmember Spreen moved to appoint Jim Basiii, Jitze Couperus arid Susan Mandle to.the Planning Commission for a four-year term expiring June 2020. The motion was seconded.by Vice Mayor Waldeck. Motion Carried 5-0: AYES: Mayor Harpootlian, Vice Mayor Waldeck, Councilmember Radford., Councilmember Spreen, Councilmember Corrigan NOES: None ABSENT: None ABSTAIN: None E. Presentation for Sewer Collection System Update by V.W. Housen and Associates Senior Engineer Tina Tseng introduced Vivian Housen. Vivian Housen provided the Council with an update on the Los Altos Hills Sewer System. Council discussion ensued. No action was taken. Roddy Sloss, Los Altos Hills, wanted to know when the results of the flow metering would be available and asked if Ms. Housen could provide a dollar amount and timing of expected CIP expenditures based upon the sample size. Public Works Director Richard Chiu said that staff looks at budgeting every year, including updated information in terms of the risk model and then work with the consultant to plan a budget for the next several years. Allan Epstein, Los Altos Hills, complimented Ms. Housen on the progress being made, including the reduction of SSO's. However, he would like to see the results of the CCTV system in order to quantify the costs. 4 City Council Regular Meeting Minutes July 21,2016 Further discussion ensued.No action was taken. 3. PRESENTATIONS FROM THE FLOOR Persons wishing to address the Council on any subject not onthe agenda may do so now. Please complete=a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are_limited to two (2) minutes per speaker. California law prohibits the Council fromacting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action,which may include placement on the next available agenda. City Manager Cahill introduced Santa Clara County Sheriffs Office Captain.Ricardo Urena and informed the Council that he has been appointed by the Sheriff to be the chief of law enforcement for the community. Captain Ricardo Urena introduced himself to the City Council. Lynn Miller, Los Altos Hills, stated that the cost to add cable to Julietta Lane is $40K. She said that the residents on Julietta Lane collectively contributed $30K and:requested the Town contribute$10K to Julietta Lane to assist the residents in receiving Comcast. City Manager Cahill commended the grassroots efforts by the residents. From a staff perspective,he requested some guidance from the Council as to the next steps. Council discussion ensued. City Attorney Mattas suggested that as this is an expenditure of public funds for infrastructure and it is important that the Council articulate and have an understanding as to how the Town would spend funds of this sort. He recommended that the Council formally adopt a policy. If there is no objection, the City Manager could prepare a policy and return next month. Further Council discussion ensued. DIRECTION: Return to the Council in August with a draft policy proposing a 3 to 1 match for public infrastructure improvements. Councilmember Radford requested information on all the streets that do not have internet access and an estimate from Comcast on what it would cost to provide all the remaining streets with internet access. If next month is too soon,please continue to pursue the information from Comcast. Dave Fribush, Los Altos Hills, spoke about a quality of life issue in the Hills and expressed complaints about leaf blowers. Bob Simon, Los Altos,: thanked the Council for their vote on behalf of the library regarding the Whipple Funds. 5 City Council Regular Meeting Minutes July 21,2016 4. PUBLIC HEARINGS Ex Parte Communications: There were no Ex Parte Communications. A. Resolution Requesting that the Santa Clara County Tax Collector Collect Delinquent Sewer Charges, the 2016-2017 Sewer Service Charges, and Contractual Assessment District Charges for both the Palo Alto and Los. Altos Sewer Basins (Staff: R. Chiu) - Continued from the June 16, 2016 City Council meeting Mayor Harpootlian opened the Public Hearing. Senior Engineer Tina Tseng,presented the staff report. Council discussion ensued. Roddy Sloss, Los Altos Hills, explained his request in his supplemental document where he was billed for two units. Allan Epstein, Los Altos Hills, spoke about inequities in the way the Town assesses sewer fees on second units. DIRECTION: Staff shall bring back information on sewer billing of second units and suggest recommendations. Mayor Harpootlian closed the Public Hearing. MOTION MADE AND SECONDED: Vice Mayor Waldeck moved to adopt Resolution 44-16 Requesting that the Santa Clara County Tax Collector Collect Delinquent Sewer Charges, the 2016-17 Sewer Service Charges and Contractual Assessment District Charges for both the Palo Alto and Los Altos Sewer Basins. The motion was seconded by Mayor Harpootlian. Motion Carried 5-0: AYES: Mayor Harpootlian, Vice Mayor Waldeck, Councilmember Radford., Councilmember Spreen, Councilmember Corrigan NOES: None ABSENT: None ABSTAIN: None . The Council Recessed at 8:45 p.m. The Council Reconvened to Open Session at 8:52 p.m. 6 City Council Regular Meeting Minutes July 21,2016 B. Resolution Approving a Reorganization of an Inhabited Area Designated as Mora Glen Drive No. 1, Approximately 8.48 Square Acres located 23310 Mora Glen Drive and 10970, 11000, 11.030, 11606 and 11090 Mora Drive. The annexation area includes six properties (Assessor Parcel Numbers 331-14-017, 331-15-027, 027, 028, 029, 041 and 042 (Staff: S. Avila) Planning Director Suzanne Avila presented the staff report. City Attorney Mattas provided an explanation on the annexation process. The Council recognized that written opposition was received. Council discussion then ensued. Mayor Harpootlian opened the Public Hearing. Steve Burch, Unincorporated Santa Clara County, provided an explanation about the Baxter property. Hal Feeney, Unincorporated Santa Clara County, was not in favorof the annexation. Rosemarie Nahm, Los Altos Hills, said there are issues with half of the street being located in the Town and the other half in the County and it creates a number of inconsistent zoning regulations and practical challenges like garbage service. Mayor Harpootlian closed the Public Hearing. Council discussion ensued. Mr. Burch explained why he was unable to hook up to the sewer system. City Attorney Mattas explained the next step would be to have a written protest process and if more than 25% of the eligible voters protested, then it would go to an election. It is unknown whether the Town would get written protests from more than 25%. If it is less than 25%, then the Town can proceed with the annexation. This will not be known until the protest hearing. There was Council consensus that a letter should be written to LAFCO and the County and sent within five business days stating that the septic system is a public health issue and must be addressed immediately. City Attorney Mattas recommended that the Council proceed with the resolution of reorganization and then proceed to obtain an out-of-agency service agreement. The Council would have to approve the request first. Under the Brown Act, the Council can add a regular item to an agenda on a two-thirds vote if certain criteria are met. If the Council wanted to add an item to the current agenda, it could consider doing that. It is recommended that the Council schedule the hearing 7 City Council Regular Meeting Minutes July 21,2016 tonight and also direct staff to have as a separate agenda item on the next City Council agenda, so there will be clear compliance with the Brown Act, that is their authorization to allow staff to formally request the out-of-service area agreement. If there are not enough protests at the next hearing, the item to authorize the out of service area agreement could be put aside. If sufficient protests are received, then the Council could proceed with the out of service request. He recommended that the item be placed on next month's agenda. Council discussion ensued. MOTION MADE AND SECONDED: Vice Mayor Waldeck _moved- to adopt.Resolution 45-16 approving a reorganization designated as Mora Glen Drive No. 1. and set the protest hearing for August 18, 2016. The motion was seconded by. Councilmember Radford. Motion Carried 4-1. AYES: Mayor Harpootlian, Vice Mayor Waldeck, Councilmember Radford, Councilmember Corrigan NOES: Councilmember Spreen ABSENT: None ABSTAIN: None MOTION MADE AND SECONDED: Councilmember Corrigan moved to add an emergency item to the agenda authorizing the staff to file an out of area service agreement request with LAFCO on behalf of the property located at 23310 Mora Glen Drive. The motion was seconded by Vice Mayor Waldeck. Motion Carried 4-1. AYES: Vice Mayor Waldeck, Councilmember Radford, Councilmember Spreen, Councilmember Corrigan NOES: Mayor Harpootlian ABSENT: None ABSTAIN: None As the item was added to the agenda, the Council discussed how to proceed. City Manager Cahill explained that there is an application process that involves fees for out-of-agency service agreement. He further explained that the Town needs to formally approve the`application, authorizing the staff to file the application and determine how the fee will be paid. 8 City Council Regular Meeting Minutes July 21,2016 The homeowner informed the Council that the fee to file an application with LAFCO is $9,000. Council discussion ensued regarding the LAFCO application. Mr.Burch said that the neighbors on his street are in support. City Attorney Mattas asked if it turns out.that staff cannot get on the August 2nd LAFCO agenda and it cannot work through an administrative approval, would the. Council still want staff to proceed or wait until the hearing on August 18? Councilmember Corrigan replied, "wait until the 18th." MOTION MADE AND SECONDED: Councilmember Corrigan moved to adopt Resolution 46-16 to be drafted by the City Attorney and subject to approval as to form by the City Attorney 'and City Manager, from the Town of .Los Altos Hills requesting both LAFCO administrative approval based on an urgent health and safety concern; and a certified resolution of the council requesting LAFCO action in the form of an out of service area agreement even if we are unsuccessfulon the administrative side; and that the property owner would have to pay the fee for 23310 Mora Glen Drive. .The motion was seconded by Vice Mayor Waldeck. Motion Carried 4-1. AYES: Vice Mayor Waldeck, Councilmember Radford, Councilmember Spreen, Councilmember Corrigan NOES: Mayor Harpootlian ABSENT: None ABSTAIN: None MOTION MADE AND SECONDED: Vice Mayor Waldeck moved to extend the meeting to 11:00 p.m. The motion was seconded by Councilmember Spreen. Motion Carried 3-2. AYES: Mayor Harpootlian, Vice Mayor Waldeck, Councilmember Spreen NOES: Councilmember Radford, Councilmember Corrigan ABSENT: None ABSTAIN: None 9 City Council Regular Meeting Minutes July 21,2016 5. REPORTS FROM COMMITTEES, SUB-COMMITTEES, AND COUNCILMEMBERS ON OUTSIDE AGENCIES A. Report from the Pathways Subcommittee on the Master Path Mapping Project Eileen Gibbons, Los Altos Hills Pathways Committee Member,provided a report on a meeting regarding the unresolved areas of town. Council discussion ensued.No action was taken. 6. STAFF REPORTS A. City Manager—No report. B. City Attorney—No report. C. City Clerk—No report. D. Planning Director—No report. E. Administrative Services Director—No report. F. Public Works Director—No report. 7. COUNCIL INITIATED ITEMS The Council now considered Item 7.B. B. Discussion of Whether or not to Endorse a Regional Minimum Wage(Vice Mayor Waldeck) - Continued from the June 16, 2016 City Council meeting Vice Mayor Waldeck introduced the item. MOTION MADE: Vice Mayor Waldeck moved to endorse a Regional Minimum Wage proposal. The motion did not receive a second and was lost. C. Discussion of Whether ornot to Endorse the Santa Clara County Valley Transportation Authority_Tax Measure_(Vice_Mayor Waldeck) - Continued from the June 16, 2016 City Council meeting MOTION MADE AND SECONDED: Vice Mayor Waldeck moved to state that the City Council of the Town of Los Altos Hills endorses the Santa Clara County Valley Transportation Authority Tax Measure. The motion was seconded by Councilmember Radford. 10 City Council Regular Meeting Minutes July 21,2016 Motion Carried 4-0-1. AYES: Mayor Harpootlian, Vice Mayor Waldeck, Councilmember Radford, Councilmember Corrigan NOES: None ABSENT: None ABSTAIN: Councilmember Spreen The Council now considered Item 7.A. A. Discussion of an Overlay Zone for Newly Annexed Areas (Mayor Harpootlian) - Continued from the June 16, 2016 City Council meeting Mayor Harpootlian introduced the item. Council discussion ensued.No action was taken. 8. ADJOURN The meeting adjourned at 10:15 p.m. Respectfully submitted, Itaf,C•9401—' Deborah Padovan City Clerk The minutes of the July 21, 2016 regular City Council meeting were approved as presented at the August 18, 2016 regular City Council meeting. 11 City Council Regular Meeting Minutes July 21,2016