HomeMy WebLinkAbout3/21/2016 Town of Los Altos Hills
City Council Special Meeting Minutes
Monday,March.21, 2016
Council Chambers, 26379 Fremont Road, Los Altos Hills, California
CALL TO ORDER(5:15 P.M.)
A. Roll Call
Present: . Mayor Harpootlian, Vice Mayor Waldeck, Councilmember Corrigan,
Councilmember Radford, Councilmember Spreen
Absent: None
Staff: City Manager Carl Cahill, City Attorney Steve Mattas, City
Engineer/Public Works Director Richard Chiu
A. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
(Pursuant to Government Code Section 54956.9)
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Linebarger v; Town of Los Altos Hills; Case No. 115-CV-282970
B. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION
(Pursuant to Government Code Section 54956.9(b))
Significant Exposure to Litigation: One case
Mayor Harpootlian called the meeting to order at 6:05 p.m.
CALL TO ORDER(6:00 P.M.)
A. Roll Call
Present: Mayor Harpootlian,Vice Mayor Waldeck, Councilmember Corrigan,
Councilmember Radford, Councilmember Spreen
Absent: None
Staff: City Manager Carl Cahill, City Attorney Steve Mattas, City
Engineer/Public Works Director Richard Chiu, Consultant Planner
Steve.Padovan(for Planning Director Suzanne Avila who was absent),
Administrative Services Director Pak Lin, City Clerk Deborah Padovan
B. Pledge of Allegiance .
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Brownie Girl Scout Troop 61169 led the pledge of allegiance. At the conclusion.
of the pledge of allegiance, Mayor Harpootlian handed out certificates of
participation and Town pins to the troop members. .
L AGENDA REVIEW
City Attorney Steve Mattas disclosed that for the item for the Wildland Urban Interface
Map (WUI),three council members own properties in the existing area. He said he would
seek guidance from the.Fair Political Practices (FPPC) whether there is a conflict of
interest. He recommended that the item on theagenda be continued until after an advice
letter from the FPPC was received.
The Council agreed to remove item_5.B from the agenda.
2. PRESENTATIONS AND APPOINTMENTS
A. Appointment to the Community Relations Committee
•
City Clerk Deborah Padovan introduced the item.
Roy Woolsey, Los Altos Hills, introduced himself to the City Council and explained
why he wanted to serve on the committee.
Council discussion ensued.
MOTION MADE AND SECONDED: Councilmember Corrigan moved to
appoint Roy Woolsey to the Community Relations Committee for a four-year term.
The motion was seconded by Vice Mayor Waldeck.
Motion Carried 5 to 0:
AYES: Mayor Harpootlian,Vice Mayor Waldeck, Councilmember Corrigan,
Councilmember Radford, Councilmember Spreen,
NOES: None
ABSENT: None
ABSTAIN: None
B. Presentation by Seth Miller, Regional Public Affairs Manager with the Peninsula
Division of the League of CA Cities
The presentation was tabled as Mr. Miller was held up by traffic and unable to
attend the meeting.
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C. Presentation for Sewer Collection System Update by V.W. Housen and Associates
Public Works Director Richard Chiu introduced Tina Tseng.
Senior Engineer Tina Tseng and Sewer Consultant Vivian.Housen provided an
update on the Town's Sewer Collection.System for 2015-2016.
• Council discussion ensued.
Allan Epstein, Los Altos Hills, expressed concerns that the sewer reports are not.
being_distributed in a timely manner.
The Council asked questions of Mr. Epstein and received his responses.
Mr. Epstein said he would like to see the schedule, planned vs. actual with the
future activities laid out.
Director Chiu explained about the bid package and timing.
Ms. Housen explained about SSO's and their relationships to each other..
Peter Evans, Los Altos Hills, asked if staff has an inventory of sewer pipes that
run in close proximity to the water pipes and whether staff notifies the water district
when work is being done.
Director Chiu responded that the Town and the Water District do coordinate sewer
capital improvement and water main projects.
The report was received. No action was taken.
3. PRESENTATIONS FROM THE FLOOR Persons wishing to address the Council
on any subject not on the agenda may do so now. Please complete a Speaker Card
located on the back table of the Council Chambers and submit it to the City Clerk.
Comments are limited to two (2) minutes per.speaker. California law prohibits the
Council from acting on items that do not appear on the agenda. Under a Resolution
previously adopted by the Council, such items can be referred to staff for
appropriate action,which may include placement on the next available agenda.
Pat Ley, Los Altos Hills, asked if the Council have any particular plans for Fremont Road
from the corner at Concepcion to Arastradero relating to paths and landscaping.
City Manager Carl Cahill responded that there are currently no plans to re-landscape
that area.
4. CONSENT CALENDAR
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MOTION MADE AND SECONDED: Councilmember Corrigan moved to approve
the CONSENT CALENDAR, specifically. The motion was seconded by Vice Mayor
Waldeck.
Motion Carried 5 to 0:
AYES: Mayor Harpootlian, Vice Mayor Waldeck, Councilmember Corrigan,
Councilmember Radford, Councilmember Spreen
NOES: None
ABSENT: None
ABSTAIN: None
A. Review of Disbursements: February 1, 2016 - February 29, 2016 $847,160
B. Proclamation Identifying April 5, 2016 as National Service Recognition Day
(Staff D. Padovan)
C. Proclamation Recognizing Ed Wasson on his 100th Birthday(Staff: D. Padovan)
D. Proclamation Congratulating Mike Sanders on his Retirement and Commending
him for his Service as the Los Altos Hills County Fire District's Emergency
Services Coordinator who created the Los Altos Hills CERT Program (Staff: D.
Padovan) -added with Revision No. 1
5. PUBLIC HEARINGS.
There were no ex parte disclosures.
A. Site Development Permit and Conditional Use Permit for Modifications to a
Previously Approved Wireless Communications Facility; Lands of the Town of
Los Altos Hills (Applicant: AT&T do Tim Page); 26379 Fremont Road; File
#257-15-ZP-SD-CUP (Staff: S. Avila) - Continued from the February 18, 2016
City Council Meeting
Mayor Harpootlian opened the Public Hearing.
City Attorney Mattas explained that when this item was continued at the previous
council meeting, Councilmember Radford's motion said the item should be
continued to a regular meeting. As this is a special meeting, Mr. Mattas asked
Councilmember Radford to clarify his previous motion.
Councilmember Radford said that he intended the motion to be forwarded to the
next meeting; not specifically a regular meeting.
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Consultant Planner Steve Padovan presented the staff report.
Allan.Epstein,Los Altos Hills, spoke about unreimbursed utility costs.
Tim Page, Crown Castle, said that he cannot correct decisions made from the,
past. He confirmed that from this point forward they will pay the utility costs.
Council discussion ensued.
City Attorney Mattas reviewed the lease and said it provides for periodic
checks of the actual utility usage against the predicted amount. That can only be
done for the preceding 12 month time period. Based on that condition in the lease,
the Town's ability to contractually obligate them to pay for underpaid utilities.
would be prohibited. . .
Council discussion ensued. The City Attorney recommended that the Council treat
the underpaid utilities and land use action.as separate issues.
Peter.Evans,Los Altos Hills, spoke about the PG&E meter.
Mayor Harpootlian closed the Public Hearing.
MOTION MADE AND SECONDED: Mayor Harpootlian moved to approve a
conditional use permit for modifications to:an existing wireless communication
facility subject to the findings in Attachment 1 and conditions of approval in
Attachment 2. and the separate meter. The motion was seconded by Councilmember
Radford.
Motion Carried 5 to 0:
AYES: Mayor Harpootlian,Vice Mayor Waldeck, Councilmember Corrigan,
Councilmember Radford, Councilmember Spreen
NOES: ' None
ABSENT: None
ABSTAIN: None
B. Resolution Adopting Revisions to the Wildland-Urban Interface Fire Area Map for
the Town of Los Altos Hills (Staff: S. Avila)
The item was removed from the agenda and not considered.
6. UNIFINISHED BUSINESS
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J A. Amending the Resolution Establishing Standing Committees and Adopting
General Special Rules Pertaining Thereto to Increase the Membership of the
Public Art Committee and Consider Appointment of Two Applicants (Staff: D.
Padovan)
City Clerk Padovan presented the report.
MOTION MADE AND SECONDED:Councilmember Radford moved to adopt
Resolution 15-16 to increase the membership of the Public Art Committee by two
members and appoint Robyn Aber and Stacey Newman to the Public Art
Committee. The motion was seconded by Councilmember Corrigan.
Motion Carried 5 to 0:
AYES: Mayor Harpootlian,Vice Mayor Waldeck, Councilmember Corrigan,
Councilmember Radford Councilmember Spreen
NOES:. None
ABSENT: None
ABSTAIN: None
7. NEW BUSINESS
A. Proposed Draft Policy for Vehicle and Equipment Replacement(Staff: R. Chiu)
Director Chiu presented the staff report.
Council discussion ensued.
MOTION MADE AND SECONDED:Councilmember Radford moved to adopt
the Policy for Vehicle and Equipment Replacement. The motion was seconded by
Vice Mayor Waldeck.
Motion Carried 5 to 0:
AYES: Mayor Harpootlian,Vice Mayor Waldeck Councilmember Corrigan.,
Councilmember Radford, Councilmember Spreen
NOES: None
ABSENT: None
ABSTAIN: None
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8. REPORTS FROM COMMITTEES, SUB-COMMITTEES,
AND COUNCILMEMBERS ON OUTSIDE AGENCIES
A. Report from the Pathways Subcommittee on the Master Path Mapping Project
Eileen Gibbons, Member of the Los Altos Hills Pathways Committee,provided
a report on the master path mapping project.
Council discussion ensued. No action was taken.
B. Report on Status on the Los Altos/Los Altos Hills Senior Commission
Mayor Harpootlian provided an update on the Los Altos/Los Altos Hills Senior
Commission. He would like to create an ad hoc committee to see if we can reach
out to senior members in our community in order to increase the participation rate.
Karen Lemes, Senior Commission Member, said that the Mayor has been very
supportive and summarized the issue quite well.
Council discussion ensued.
Mayor Harpootlian volunteered to work with staff to review the matter further.
Councilmember Corrigan said she would be happy to work with the Mayor.
C. Update and Request for Action Based Upon the Recommendations of the Ad Hoc
Committee for the Gardner Bullis Crosswalk(Vice Mayor Waldeck)
Vice Mayor Waldeck introduced the topic.
Heather Rose,Los Altos Hills, spoke about the results of the parent survey.
MOTION MADE AND SECONDED: Vice Mayor Waldeck moved to install a
temporary speed table in this location and take speed measurements after two or
three weeks of the table being installed. The motion was seconded by Mayor
Harpootlian.
Council discussion ensued.
Mayor Harpootlian, withdrew his second on the motion. Without a second, the
motion failed.
Councilmember Corrigan suggested that the ad hoc committee meet again in June
to discuss the effectiveness of the crossing guard and evaluate continuing funding.
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DIRECTION: The City Manager shall contact Superintendent Baier to determine.
the status of the crossing guard; the City Manager can report.back at the June City.
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Council meeting. .
9. COUNCIL INITIATED ITEMS
A. Discussion on Updating the Goals and Charter for the Traffic Safety Committee
(Councilmember Spreen)
Councilmember Spreen presented the report.
Council discussion ensued. Councilmember Spreen will return to Council with an
official recommendation. No action was taken.
Jitze Couperus, Los Altos Hills, agreed with narrowing the focus of the
committee.
10. STAFF REPORTS
A. City Manager
City Manager Cahill provided info on the request for proposals for auditing
services.
Administrative Services Director Pak Lin provided information on the process
of selecting an auditing firm.
Allan Epstein, Los Altos Hills, said that the Finance and Investment Committee
should have had notice and participation in the process.
Council discussion ensued.
Mr. Epstein clarified for the record that he never sent a sample RFP to the finance.
director.
DIRECTION: Designate a subcommittee of the Finance- and Investment
Committee along with Mayor Harpootlian and staff to review the request for.
proposals.
B. City Attorney-No report.
C. City Clerk .
City Clerk Padovan announced the launch of the Town's new website.
D. Planning Director-No report.
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E. Administrative Services Director-No report.
F. Public Works Director-No report.
City Attorney Mattas said there was no reportable action out of closed session.
11. ADJOURN
The meeting adjourned at 9:32 p.m.
Respectfully submitted,
Deborah Padovan
City Clerk
The minutes of the March 21, 2016 special City Council meeting were approved as presented at
the May 19, 2016 regular City Council meeting.
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