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Home My WebLink About18-18 RESOLUTION 18-18 A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS ADOPTING THE RECLASSIFICATION OF FINANCE MANAGER TO SENIOR ACCOUNTANT/FINANCE MANAGER SERIES AND AMENDING THE EMPLOYEE CLASSIFICATION AND COMPENSATION PLAN WHEREAS,the Town's Finance Manager job class specification was last reviewed in 2010; and WHEREAS, the Town needs a highly technical candidate to fill the vacant Finance Manager position; and WHEREAS the Senior Accountant position will expand the candidate pool to individuals with limited or no experience in municipalities; and • WHEREAS, the Senior Accountant will be trained on budget and strategic planning and may be promoted to the Finance Manager position when ready; and WHEREAS, the Town's Rules and Regulations and Employee Classification and Compensation Plan must be updated to reflect changes in compensation and payroll practices; and NOW THEREFORE, by the City Council of the Town of Los Altos Hills that the description of the typical duties and responsibility, training, experience and other qualifications required for said position, more particularly set forth in Attachment 1, attached, is made a part hereof, and are hereby approved and adopted. BE IT FURTHER RESOLVED that the City Council of the Town of Los Altos Hills hereby approve the Compensation Plan as set forth in Attachment 2. The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a special meeting held on the 22nd day of March, 2018 by the following vote: AYES: Radford, Spreen, Corrigan, Waldeck, Wu NOES: None ABSTAIN: None ABSENT: None 4 BY: ��GGG ' John Radford, Mayor ATTEST: A // %,, Deborah Padovan, City Clerk • Resolution Ia-I8 Page I 4.0 Town of Los Altos Hills ATTACHMENT I Senior Accountant/Finance Manager Job Class Specifications Amended March 22,2018 Town of Los Altos Hills Job Class Specifications SENIOR ACCOUNTANT/FINANCE MANAGER Reports To: Administrative Services Director FLSA: Exempt Supervises: Non-supervisory I. DESCRIPTION The position is a promotional series and is responsible for the following: • Manage, direct, coordinate, and perform the Town's general accounting and payroll functions; • Provide internal accounting and budgetary controls; • Coordinate annual audits and preparation of the Comprehensive Annual Financial Report (CAFR); • Provide highly technical and analytical staff assistance to senior management. • Provides effective administrative, financial and clerical support activities such as processing financial transactions; • Perform data input as related to budget and accounting entries; performs related duties as required. IL EXAMPLES OF DUTIES Senior Accountant Depending upon assignment, duties may include, but are not limited to, the following: • Perform all accounting duties as required to maintain all Town financial records including preparation and processing of accounts payable, accounts receivable, and payroll. • Establish and maintain journals, ledgers and supporting financial records; ensure timely maintenance of the General Ledger and the recording of all revenue, encumbrances and disbursements. • Develop and administer accounting and budget control systems as necessary to comply with accounting procedures, laws, ordinance and other regulations. • Assist in the development of and implement policies, and procedures relating to accounting, auditing, budgeting and payroll activities. • Assist in the review, develop and modify accounting methods and internal auditing Resolution I8-18 Page 2 Town of Los Altos Hills Senior Accountant/Finance Manager Job Class Specifications Amended March 22,2018 controls to improve effectiveness of existing procedures, and to ensure conformance with existing policies. • Act as primary liaison for audits; prepare and provide supporting documentation; ensure that audit is scheduled and completed in a timely manner. • Assist in coordinating and monitoring the Town budget including controlling revenues and expenditures, monitoring capital project compliance with budget and contracts; prepare reports and analysis as needed. • Provide historical and current analytical and statistical data necessary in the preparation of the Town's annual budget. • Prepare employee payroll using automated data processing; perform entry and bookkeeping activities associated with payroll; file benefits reports and remit benefits payments. • Conduct research in files and records to trace sources and resolve discrepancies using independent judgment, communicate findings to public, employees, and vendors as needed. Develops,maintains and improves filing and record systems. • Other special projects and administrative, technical, and clerical duties as assigned. Finance Manner In addition to duties listed above for Senior Accountant: • Recommend goals and objectives relating to accounting, auditing, budgeting and payroll activities. • Review, develop and modify accounting methods and internal auditing controls to improve effectiveness of existing procedures, and to ensure conformance with existing policies. • Provide professional, technical accounting and budget advice to senior management; coordinate activities with other departments; assist in special projects as assigned. • Manage Town contracts including land leases, franchise agreements, and various Town Hall service contracts. • Serves as assistant to the department head concerning personnel-related issues and responsibilities; coordinates recruitment efforts; processes personnel transactions; assists with workers' compensation cases. • Other special projects and administrative, technical, and clerical duties as assigned. Resolution 18-I8 Page3 Town of Los Altos Hills Senior Accountant/Finance Manager Job Class Specifications Amended March 22,2018 • Assist in labor relation, employment benefit management, and risk management, as assigned. • Serve as the Acting Administrative Services Director in the director's absence. III. QUALIFICATIONS—SENIIOR ACCOUNTANT Ability to: • Analyze and interpret financial and accounting records; examine, prepare and verify financial statements, reports and documents. • Prepare complex financial statements, reports and analyses. • Develop and implement modified and new accounting procedures and systems. • Establish and maintain cooperative working relationships with those contacted in the course performing assigned duties. • Interpret and apply rules and regulations regarding accounting and auditing practices. • Ability to communicate effectively and tactfully,both verbally and in writing. • Ability to assimilate and understand information in a manner consistent with essential job functions. • Ability to make sound decisions in a manner consistent with the Town's past practice and essential job functions. Knowledge of: • Principles, methods and practices of municipal finance, budgeting, accounting and fiscal operations and record keeping. • General and municipal accounting and auditing principles and practices; Government Accounting Standards Board(GASB) technical guidelines. • Organization, procedures, and operating details of the Town. • Financial management systems and office production software and equipment. • Familiarity with basic filing systems; ability to arrange/compile source documents alphabetically, numerically, chronologically. Education Bachelor's degree from an accredited college or university; major coursework in accounting or related field preferred. Experience Three (3) years of increasingly responsible government accounting or auditing. Licenses and certifications Must possess and maintain a valid California class C driver's license and have a satisfactory driving record. Resolution 18-18 Page 4 Town of Los Altos Hills Senior Accountant/Finance Manager Job Class Specifications Amended March 22,2018 Physical demands Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel,reach,push and pull drawers open and closed to retrieve and file information. Positions in this classification occasionally lift and carry reports and records that typically weigh less than 20 pounds. IV. QUALIFICATIONS—FINANCE MANAGER Ability to: In addition to those identified in Section III • Prepare staff reports and presentation to the Finance&Investment Committee and the City Council. • Create finance models for forecasting and data analysis. • Present complex accounting and finance ideas to the Finance & Investment Committee and the City Council. • Implement industry best practices in accounting, finance, budget, purchasing, and other functions. Knowledge of: In addition to those identified in Section III • Principles of financial administration, including budgeting and reporting. • Applicable laws, regulations, public finance and fiscal operations. • Labor relations and basic employment functions. Education Bachelor's degree from an accredited college or university; major coursework in accounting or related field preferred. Experience Five(5) years of increasingly responsible government accounting or auditing experience with at least two (2) years of supervisory experience. Licenses and certifications Must possess and maintain a valid California class C driver's license and have a satisfactory driving record. Physical demands Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter and retrieve data using a Resolution IS-IS Page 5 Town of Los Altos Hills Senior Accountant/Finance Manager Job Class Specifications Amended March 22,2018 computer keyboard, typewriter keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Positions in this classification occasionally lift and carry reports and records that typically weigh less than 20 pounds. Proposed: November 12,2009 Adopted: November 12,2009 Amended: March 22, 2018 Resolution 18-I8 Page 6 ATTACHMENT 2 2017-18 COMPENSATION PLAN Last Updated June 15, 2017 Annual Range Hourly Range Bottom Top Bottom Top City Manager's Office City Manager' $ 209,234 $ 209,234 salary City Clerk $ 67,656 $ 125,386 salary Admin Clerk/Technician(0.6 FTE) $ 42,516 $ 72,832 $ 20.4404 $ 35.0152 Community Services Supervisor $ 55,656 $ 97,951 $ 26.7577 $ 47.0919 Recreation Specialist $ 42,036 $ 56,897 $ 20.2096 $ 27.3541 Administrative Services Director-Administrative Services $ 120,528 $ 181,595 salary Finance Manager $ 102,548 $ 135,025 salary Senior Accountant $ 89,172 $ 125,386 salary Management Analyst 1 _ $ 62,292 $ 93,230 $ 29.9481 $ 43.3904 Admin Clerk/Techniciant $ 42,516 $ 72,832 $ 20.4404 $ 35.0152 Community Development(Planning& Building) Director-Planning $ 120,528 $ 181,595 salary Senior Planner $ 89,172 $ 125,386 salary Associate Planner $ 69,612 $ 108,119 $ 33.4673 $ 51.9803 Assistant Planner $ 62,292 $ 93,230 $ 29.9481 $ 44.8223 Building Official t $ 85,436 $ 112,638 salary Senior Building Inspector I $ 74,292 $ 97,951 $ 35.7173 $ 47.0919 Building Inspector $ 63,148 $ 83,259 $ 30.3596 $ 40.0282 Planning/Building Technician $ 51,816 $ 76,518 $ 24.7320 $ 36.7851 Admin Clerk/Technician $ 42,516 $ 72,832 $ 20.4404 $ 35.0152 Public Works Director-Public Works&City Engineering $ 120,528 $ 181,595 salary Senior Civil Engineer $ 89,172 $ 125,386 salary Associate Engineer= $ 69,612 $ 108,119 $ 33.4673 $ 51.9803 Assistant Engineer $ 62,292 $ 93,230 $ 29.9481 $ 44.8223 Maintenance Superintendent $ 72,336 $ 125,386 salary Maintenance Worker III $ 52,236 $ 76,518 $ 25.1135 $ 36.7877 Maintenance Worker lI $ 47,484 $ 65,983 $ 22.8288 $ 31.7225 Maintenance Worker I $ 42,036 $ 56,897 $ 20.2096 $ 27.3541 City Manager's Salary is based on contract approval by City Council These positions are available for internal promotions or hiring if there's a vacancy in the department but not budgeted to be filled in 2017- 18. Resolution 18-18 Page 7