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AGREEMENT
THIS AGREEMENT is made and entered into on the 194 day of 14(13 , 2018
by and between the TOWN OF LOS ALTOS HILLS (hereinafter referred to as
"TOWN") and ALTA PLANNING + CESIGN, INC.(hereinafter referred to as "CONTRACTOR").
In consideration of their mutual covenants, the parties hereto agree as follows:
1. CONTRACTOR. Shall provide or furnish the following specified services and/
or materials:
Perform pathway fee study
2. EXHIBITS. The following attached exhibits are hereby incorporated into and made
a part of this Agreement:
Proposal from CONTRACTOR dated May 2, 2018
3. TERMS. The services and/or materials furnished under this Agreement shall
commence Most IS,,wi$ and shall be completed byS(a y 20 pyo B unless terminated
pursuant to Section 5(f).
4. COMPENSATION. For the full performance of this Agreement:
a. TOWN shall pay CONTRACTOR an amount not to exceed fourteen thousand
nine hundred eight dollars and zero cents ($14,908.00) within thirty (30) days
following receipt of invoice and completion/delivery of services/goods as detailed
in Sections 1, 2, and 3 of this Agreement and only upon satisfactory
delivery/completion of goods/services in a manner consistent with
professional/industry standards for the area in which CONTRACTOR operates.
TOWN is not responsible for paying for any work done by CONTRACTOR or any
subcontractor above and beyond the not to exceed amount.
b. Town shall not reimburse for any of CONTRACTOR's costs or expenses to
deliver any services/goods. Town shall not be responsible for any interest or late
charges on any payments from Town to CONTRACTOR.
c. CONTRACTOR is responsible for monitoring its own forces/employees/agents/
subcontractors to ensure delivery of goods/services within the terms of this
Agreement. TOWN will not accept or compensate CONTRACTOR for
incomplete goods/services.
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5. GENERAL TERMS AND CONDITIONS.
a. HOLD HARMLESS. CONTRACTOR agrees to indemnify, defend and hold
harmless the TOWN, its officers, agents and employees from any and all
demands, claims or liability of personal injury (including death) and property
damage of any nature, caused by or arising out of the performance of
CONTRACTOR under this Agreement. With regard to CONTRACTOR'S work
product, CONTRACTOR agrees to indemnify, defend and hold harmless the
TOWN, its officers, agents and employees from any and all demands, claims or
liability of any nature to the extent caused by the negligent performance of
CONTRACTOR under this Agreement.
b. INSURANCE. CONTRACTOR shall file with the TOWN a certificate of
insurance before commencing any services under this Agreement as follows:
i. WORKERS COMPENSATION INSURANCE: Minimum statutory
limits.
H. COMMERCIAL GENERAL LIABILITY AND PROPERTY DAMAGE
INSURANCE: General Liability and Property Damage Combined.
$1,000,000.00 per occurrence including comprehensive form,
personal injury, broad form personal damage, contractual and
premises/operation, all on an occurrence basis. If an aggregate limit
exists, it shall apply separately or be no less than two (2) times the
occurrence limit.
Hi. AUTOMOBILE INSURANCE: $1,000,000.00 per occurrence.
iv. ERRORS AND OMISSIONS INSURANCE: $1,000,000.00 aggregate.
v. NOTICE OF CANCELLATION: The City requires 30 days written
notice of cancellation. Additionally, the notice statement on the
certificate should not include the wording "endeavor to" or "but failure
to mail such notice shall impose no obligation or liability of any kind
upon the company, its agents or representatives."
vi. CERTIFICATE OF INSURANCE: Prior to commencement of services,
evidence of insurance coverage must be shown by a properly
executed certificate of insurance and it shall name "The Town of Los
Altos Hills, its elective and appointed officers, employees, and
volunteers" as additional insureds.
vii. To prevent delay and ensure compliance with this Agreement, the
insurance certificates and endorsements must be submitted to:
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Town of Los Altos Hills Page 2 of 4
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Updated 4123/10
c. NON-DISCRIMINATION. No discrimination shall be made in the employment of
persons under this Agreement because of the race, color, national origin, age,
ancestry, religion or sex of such person.
d. INTEREST OF CONTRACTOR. It is understood and agreed that this
Agreement is not a contract of employment and does not create an employer-
employee relationship between the TOWN and CONTRACTOR. At all times
CONTRACTOR shall be an independent contractor and CONTRACTOR is not
authorized to bind the TOWN to any contracts or other obligations without the
express written consent of the TOWN. In executing this Agreement,
CONTRACTOR certifies that no one who has or will have any financial interest
under this Agreement is an officer or employee of TOWN.
e. CHANGES. This Agreement shall not be assigned or transferred without
advance written consent of the TOWN. No changes or variations of any kind are
authorized without the written consent of the City Manager. This Agreement may
only be amended by a written instrument signed by both parties.
f. TERMINATION. This Agreement may be terminated by TOWN upon seven (7)
days written notice to CONTRACTOR. Monies owed for work satisfactorily
completed shall be paid to CONTRACTOR within 14 days of termination.
g. RECORDS. All reports, data, maps, models, charts, studies, surveys,
calculations, photographs, memoranda, plans, studies, specifications, records,
files, or any other documents or materials, in electronic or any other form, that
are prepared or obtained pursuant to this Agreement and that relate to the
matters covered hereunder shall be the property of the TOWN. CONTRACTOR
hereby agrees to deliver those documents to the TOWN at any time upon
demand of the TOWN. It is understood and agreed that the documents and
other materials, including but not limited to those described above, prepared
pursuant to this Agreement are prepared specifically for the TOWN and are not
necessarily suitable for any future or other use. Failure by CONTRACTOR to
deliver these documents to the TOWN within a reasonable time period or as
specified by the TOWN shall be a material breach of this Agreement. TOWN
and CONTRACTOR agree that until final approval by TOWN, all data, plans,
specifications, reports and other documents are preliminary drafts not kept by
the TOWN in the ordinary course of business and will not be disclosed to third
parties without prior written consent of both parties. All work products submitted
to the TOWN pursuant to this Agreement shall be deemed a "work for hire."
Upon submission of any work for hire pursuant to this Agreement, and
acceptance by the TOWN as complete, non-exclusive title to copyright of said
work for hire shall transfer to the TOWN. The compensation recited in Section 4
shall be deemed to be sufficient consideration for said transfer of copyright.
CONTRACTOR retains the right to use any project records, documents and
materials for marketing of their professional services.
Town of Los Altos Hills Page 3 of 4
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h. ENTIRE AGREEMENT. This Agreement represents the entire agreement
between the Parties. Any ambiguities or disputed terms between this Agreement
and any attached Exhibits shall be interpreted according to the language in this
Agreement and not the Exhibits.
6. INVOICING. Send all invoices to the contract coordinator at the address below.
This Agreement shall become effective upon its approval and execution by TOWN. In
witness whereof, the parties have executed this Agreement the day and year first
written above.
CONTRACT COORDINATOR and
representative for TOWN: CONTRACTOR:
Allen Chen
Public Works Director
Town of Los Altos Hills By: ed 14 Y
26379 Fremont Road iw . ure Date
Los Altos Hills, CA 94022
Hugh Louch,Vice President,as duly authorized
Print name, Title
TOWN OF LOS ALTOS LLS:
By: a IF 20:
ahill, City Manager gate
Town of Los Altos Hills Page 4 of 4
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160 V
alta 100 Webster Street, Suite 300
Anal Oakland, CA 94607
(510) 540-5008
F1... ___... www.altaplanning.com
May 2, 2018
Allen Chen, Director of Public Works
Town of Los Altos Hills
26379 Fremont Road •
Los Altos Hills, CA 94022
Re: Los Altos Hills Pathway Fee Study
Dear Mr. Chen,
Thank you for the opportunity to submit a proposal for the Los Altos Hills Pathway Fee Study. Alta Planning
+ Design(Alta)has worked with several previous planning efforts for the Town's Pathway system and is well
prepared to help you deliver this project in the timeframe allotted. An updated fee policy based on the
California Mitigation Fee Act would be beneficial to the Town and its residents alike.
As the Principal-in-Charge, I will oversee the work of the Alta team and provide quality control of project
deliverables. Our team will led by project manager Brian Burchfield and supported by Lola Torney. Brian is
an Associate Designer and licensed Landscape Architect with over nine years of experience in trail planning
studies and trail and landscape design. Brian has worked on several pathway projects in Los Altos Hills and
has the necessary knowledge to lead this effort. Lola is a planner located in our San Jose office with
significant trail planning and policy experience and recently worked with Brian on the Town's Pathways
Inventory Project. Resumes for all team members are provided at the end of the attached.
Thank you for allowing us to submit this proposal. Please don't hesitate to contact me at 510.788.8881 or
huohlouchcealtaplannino.com if you have any questions.
Sincerely,
Hugh Louch
Principal,Alta Planning+Design, Inc.
www.altaplanning.com
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Attachment 1 — Work Plan
Task 1 Project Initiation
Alta will attend a kick-off meeting with Town staff. The kick-off meeting will serve as an opportunity to finalize
the project scope, schedule, and to review project goals and objectives.
Task 7 Deliverables:
• Kick-off meeting notes
• Final project scope and schedule
Task 2 Data Collection and Development
Task 2.1 Review Current Pathway Fee Code
Alta review the Town's current Municipal Code Section (10-2.608) regarding pathway fees and recommend
revisions or additions to the existing code language as applicable. Recommendations will meet the
conditions set forth by the California Mitigation Fee Act. Some of the acts conditions include:
• Identifying the purpose of the fee
• Demonstrating a reasonable relationship between the fee and the purpose for which it's charged
• Demonstrating a reasonable relationship between the need for the public facility and the type of
development project on which the fee is imposed
Task 2.2 Data Collection and Development
Alta will review the relevant background data that has been organized and collected by Town staff including
but not limited to:
• The Town's Pathways Master Plan
• The Town's General Plan
• Data collected by Alta for the Town's Pathways Inventory Project in 2017
• Typical parcel/lot information including shape, slopes, square footage, etc.
Task 2 Deliverables:
) Memo of recommended revisions or additions to the existing Municipal Code Section (10-2.608)
• Memo of plans reviewed and list of relevant policies or information
Task 3 Pathway Fee Study Report
Task 3.1 Fee Comparisons
Alta will research and compare strategies of pathways fees implemented in other communities,
neighborhoods, and Home Owner Associations. Our findings will be summarized in table form and
compared to the Los Altos Hills existing pathway fee program.
Task 3.2 Fee Calculation and Analysis
Based on our research and analysis from previous tasks, Alta will make a recommendation for a proposed
pathway fee structure.
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Task 3.3 Calculations Spreadsheets and Methodology
Alta will provide the Town with excel spreadsheets with built-in formulas that can serve as the basis for
future fee updates.Alta will review the spreadsheet methodology with the Town and make the necessary
revisions to be included with the final Impact Fee Study
Task 3.4 Draft Impact Fee Study
Alta will prepare a draft Impact Fee Study that compiles the data and analysis gathered in previous tasks
including a description of the overall methodology, research findings, supporting justification, and
recommended pathway fees. Proposed changes to the Pathway Fee code will meet the requirements of the
California Mitigation Fee Act.
Task 3.5 Final Impact Fee Study
Alta will finalize the draft Impact Fee Study based on one set of consolidated and internally consistent
comments provided by the Town.
Task 3 Deliverables:
D Table of fee comparisons in other communities
D Memo with recommended pathway fee structure
D Excel spreadsheets with built-in formulas
To Draft and Final Impact Fee Study
Task 4 Presentation of Materials
Alta will develop a draft presentation of the Impact Fee Study to share our findings with Town staff and the
Pathways Committee. Upon completion of the study,Alta will refine the presentation and deliver it once to
either the Town Pathways Committee or the City Council.
Task 4 Deliverables:
D. Draft and Final Impact Fee Study presentations
D Meeting notes from meeting with Town Staff and Pathways Committee
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Proposed Schedule
Alta Planning + Design proposes to complete the scope of work by June 7, 2018. It assumes the project will
be initiated by May 7, 2018.
2018
Task May June
■
2 Data Collection and Developement
S Pathway Fee Study Report
4 Presentation of Materials ''' , •
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Proposed Fee
The fee for this work shall not exceed $14,908. The table below provides a breakdown and hourly billing rate
for the staff assigned to this work.
Alta Planning+ Design
Principal- Total
in- Project Task Task
TASK Charge Manager Planner Admin Hours Fee
Hugh Brian Lola
Louch Burchfield Torney
2018 Hourly Rate $272 $137 $106 $72
`9(?roJect Initiation 0 4 ' 1 ' 2 0' 1 .6 ' $x/60
4 2 6 $760
2 Data collection and,DEValopatent 2 8 :!' 8 0 18 $2,488
2.1 Review Current Pathway Fee Code 1 4 4 9 $1,244
2.2 Data Collection and Development 1 4 4 9 $1,244
3 S th ree stpsy Repprt 3 3 32 1--34 1,. 10 I, .t9 `_'1004
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3.1 Fee Comparisons 8 8 16 51,944
3.2 Fee Calculation and Analysis 4 8 12 $1,396
3.3 Calculations Spreadsheets and 1 12 4 17 $2,340
Methodology
3.4 Draft Impact Fee Study 1 4 8 8 21 $2,244
3.5 Final Impact Fee Study 1 4 6 2 13 $1,600
4Presentation of'Materials 28, 4 1 !" 16'' $2,136
2 8 4 1 15 $2,136
Staff Hours 5 52 48 10 103 $14,908
Project Total $1,360 $7,124 $5,088 $720 $14,908
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Hugh Louch alta
Principal red
With 20 years of experience in multimodal transportation planning and project
management, Hugh has successfully managed dozens of multimodal transportation
planning projects at local,regional,and state levels, and has led research to identify best
• practices in transportation planning. Hugh has significant expertise in strategic planning
and performance management,helping his clients focus their limited resources on the projects and programs
that best reflect agency goals and objectives and provide cost effective and efficient solutions. Hugh has led
workshops across the U.S. on performance-based planning, working closely with government agency
participants to define actions they can take to improve their planning processes.
Education Professional Highlights
• MA,Sociology,Princeton University,1998 • Alta Planning+Design,2015-
• BA,Sociology with Honors,University of • Principal,Cambridge Systematics,2001-2015
California at Santa Barbara,1995 • Research Associate,Public Policy Institute of
Professional Organizations California,2000-2001
• Member,Transportation Research Board
Performance Measurement Committee
Recent Projects
Santa Clara County Page Mill/I 280 Interchange Matadero Creek Trail Feasibility Study,Palo Alto
Interim Bicycle Improvements Alta provided feasibility planning,public outreach,
Alta prepared multiple conceptual designs that and design services for developing a creek trail
utilized simple, cost effective elements such as within the Midtown neighborhood of Palo Alto.Up
striping, green pavement markings, flexible to five on-creek and off-creek (on-street) corridors
delineators and ceramic domes that provided low were assessed for suitability/feasibility using a
cost,easy to implement solutions to improve bicycle multi-criteria and GIS-based analysis. Additional
circulation through the interchange area. Alta staff trail analysis included compatibility and access to
supported community outreach and worked with future potential over/undercrossings of the Caltrain
the stakeholders to select a preferred concept. Alta and Highway 101 corridors,which are key barriers in
was able to develop and refine the interim design the City.The top two trail alternatives were further
within several months. The interim project will developed and presented to the community through
help improve bicycle safety in the interchange area workshops, ridealongs, an online survey, and input
while the County identifies funding for a longer from a Citizen's Advisory Committee. Hugh served
term improvement. Hugh served as Principal-in- as the Principal-in-Charge.
Charge for this project. Iron Horse Trail Active Transportation Corridor
California State Bicycle and Pedestrian Plan Study
Alta developed California's first statewide bicycle Hugh is the Project Manager for a major study of the
and pedestrian plan.The plan helped fulfill Caltrans Iron Horse Trail corridor, working with Contra
mission to `provide a safe, sustainable, integrated Costa County and the several municipalities along
and efficient transportation system to enhance the trail to develop a vision for future of this
California's economy and livability." Hugh led the important regional resource. Hugh is leading a team
development of plan goals, objectives,performance of planners, landscape architects and engineers to
measures, and strategies. He also led a task to create a vision for the trail, identify crossing
identify the existing and needed data to support improvements, and define potential future
•
performance measures and ongoing bicycle and connections and modal possibilities that will
pedestrian counts. increase active transportation travel along the
corridor.
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-. Brian Burchfield, PLA alta
Project Manager
Brian has experience managing and producing work on both large and small design
• projects.His goal with each project is to work closely with the client and deliver a product
s ' - that the entire project team is happy with. He has contributed expert graphics and design
,ag,qj production services to everything from trail improvement projects to complete streets
concepts.His recent projects have included managing of complex construction documents,
permit agency coordination,irrigation plans,planting and landscape plans,on-street bicycle and pedestrian
facilities,and separated multi-use pathways.
Education Professional Highlights
• Bachelors of Landscape Architecture,California Designer,Alta Planning+Design,2009-
Polytechnic University San Luis Obispo,2008
Professional Registration
• Registered Landscape Architect,State of
California(#6173)
• Bay-Friendly Qualified Professional
Recent Projects
Mountain View and Sunnyvale Bay Trail Matadero Creek Trail Feasibility Study,Palo
Improvements Alto
Alta led a design project to resurface and improve Brian provided design support, feasibility planning,
the Bay Trail from Crittenden Lane in Mountain public outreach,and design services for developing a
View to Carl Road in Sunnyvale, a distance of four creek trail within the Midtown neighborhood of
miles. The primary objective of the project was to Palo Alto. Up to five on-creek and off-creek (on-
improve safety and function for bicyclists while street) corridors were assessed for
staying consistent with the rustic aesthetic and suitability/feasibility using a multi-criteria and GIS-
permeable pavement requirements of the Don based analysis. Additional trail analysis included
Edwards National Wildlife Refuge through which compatibility and access to future potential
the trail passes. Brian managed the consultant team over/undercrossings of the Caltrain and Highway
through the complex design and permitting process. 101 corridors,which are key barriers in the City.
He also provided bid and construction
administration services. West Fremont Road Pathway, Los Altos Hills
Alta led the feasibility planning, design, and
Los Altos Hills Trail Design Projects construction administration of 1.6 miles of a new
Alta was contracted by the Town of Los Altos Hills multi-use path along a rural road in the Town of Los
to complete design of several small trail projects. Altos Hills, California. The path is adjacent to a
The various trail projects presented a number of busy neighborhood road and will be a great amenity
design and environmental issues including: road for young and old alike. The pathway connects to
widening,creek bank protection,obtaining permits, both a junior high and elementary school. The final
stairway and retaining wall design, and drainage design included retaining walls, guard rails and
modification. Alta and its team of sub-consultants relocated utilities. Brian was the Project Manager,
created trails, bridges, and stairways with a rural leading all phases of project development.
design aesthetic to provide safe pedestrian passage
along a steeply sloped easement. Brian served as Los Altos Hills Pathway Inventory
Project Manager. Brian was the project manager for a project to
collect data on Los Altos Hills pathways,providing
an inventory of critical information, including
width, surface type,offset from roadways and gaps
in the town's 90-mile pathway network.
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Lola Torney a�
Planner
j Lola has over five years of experience in active transportation and transportation modeling.
iT She has worked on bicycle rack implementation programs and has an extensive background
in public workshop planning and engagement, bicycle collision analysis, and editing and
proofreading. Lola serves as the leader of the company-wide Public Engagement Group. Lola is skilled at
bringing many types of stakeholders together for respectful and useful discussions. She is dedicated to seeing
that people have many safe and effective options as they travel.
Education Professional Highlights
• MURP,San Jose State University,2014 • Alta Planning•Design,2014-
• BS,Environmental Policy Analysis and • Graduate Student Intern,City of San Jose
Planning,University of California-Davis,2010 Department of Transportation,2014
• Planning Intern,County of Santa Clara,2014
Professional Registrations • President,Urban Planning Coalition,2013-2014
• American Planning Association(#269970)
Recent Projects
Los Altos Hills Pathway Inventory Cupertino Bicycle Transportation Master Plan
Lola recently supported a project for Los Altos Hills Update
to collect data on Los Altos Hills pathways, The project is an update to the city's 2011 Bicycle
providing an inventory of critical information, Transportation Plan Using the Bike Network Stress
including width,surface type,offset from roadways Test created for the Google Bike Vision Plan, Alta
and gaps in the town's 90-mile pathway network. identified gaps in the city's network that preclude
Lola led the field data collection effort for this residents from taking bicycling trips. As a Project
project. Planner, Lola served as primary author for the Plan.
Cupertino Safe Routes to School Audits She also helped conduct public outreach throughout
P the process.
Alta recently completed walk audits at several
schools for the City of Cupertino's Safe Routes to Half Moon Bay Bicycle and Pedestrian Plan
School program. The school audits included review Alta is working with the City of Half Moon Bay to
of physical conditions as well as behaviors during develop its first Bicycle and Pedestrian Master Plan,
school arrival and dismissal and meetings after the which will guide priority setting and
review to discuss challenges and opportunities to implementation of a network of quality bicycle and
improve school access. Alta developed a set of pedestrian facilities to improve mobility,
recommended infrastructure and non-infrastructure connectivity, public health, physical activity and
recommendations to address observed and reported recreational opportunities. Alta is also providing
challenges. Lola served as Project Manager. residents, user groups, and stakeholders
opportunities to participate in the development of
Sunnyvale Bicycle Friendly Community Goals the Plan through an inclusive and interactive
and Action Report outreach and engagement strategy.
Lola served as the Project Manager for the
Sunnyvale BFC Goals and Report project.Sunnyvale Palo Alto Bike Boulevard Project
is currently ranked Bronze under the League of Alta is leading a project in Palo Alto to upgrade the
American Bicyclists Bicycle Friendly Community existing bicycle boulevard and expand the concept
designation. Alta was hired to write a report with to more roadways in the city. Lola has assisted with
action items in order to get to Silver or Gold level the public outreach and comments, necessary
upon implementation. The report included action fieldwork,and memos of recommendations.
items following the"Six Es."
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