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Preamble: The agreement for services described below is also an agreement to engage in a
relationship between organizations — agency partners. In order to establish a mutually
respectful relationship as well as a productive one, RGS has adopted the following values and
business methods.
Our Values
• Expert Services: RGS serves exclusively public sector agencies with its team of public -sector
experts.
• Innovation: RGS encourages and develops innovative and sustainable services to help each
agency meet its challenges through new modes of service provision.
• Customer Driven: RGS customizes solutions to achieve the right level and right kind of
service at the right time for each agency's unique organizational needs.
• Perseverance: Sometimes the best solutions are not immediately apparent. RGS listens,
works with you, and sticks with it until a good fit with your needs is found.
• Open Source Sharing: RGS tracks emerging best practices and shares them, learning openly
from each other's hard won experience.
• Commitment: Government agencies are the public's only choice for many services. Public
trust is earned and must be used wisely. And RGS will do its part. Each agency should and
will know how RGS sets its rates. RGS' pledge to you is that we will act with honesty,
openness, and full transparency.
How RGS Does Business
When you work with RGS you can expect:
• RGS will strive to be explicit up front and put our understandings in writing. Before making
assumptions, we hope to talk directly to prevent any misunderstandings.
• Ongoing interaction throughout our relationship to ensure that your needs are being met,
and that projects progress appropriately and agreed-upon timelines are met.
• RGS is committed to honest interaction.
• When RGS employees are on your site, we expect them to treat people respectfully and be
treated respectfully. If problems arise, we want to communicate early, accurately, and
thoroughly to ensure that we find mutually acceptable solutions.
• As a public agency, partnering is valued. We look out for each agency's interests consistent
with maintaining the public trust.
• To keep expectations realistic, it is important to understand that RGS is a governmental,
joint powers authority evolving to meet changing local government needs. RGS has
carefully constructed policies and procedures to allow maximum flexibility to meet your
needs.
XGSprovides quality, innovative, cost-effective services exclusively to public agencies.
Main 650.587.7300 Fax 650.587.7311 P.O. Box 1350 Carmel Valley, CA 93924
www.rgs.ca.gov
Agreement for Management and Administrative Services
This Agreement for Management Services ("Agreement") is made and entered into as of the 6th day
of March 2015, by and between the Town of Los Altos Hills, a municipal agency ("Agency"), and
Regional Government Services Authority (RGS), a joint powers authority, (each individually a
"Party" and, collectively, the "Parties").
RECITALS
THIS AGREEMENT is entered into with reference to the following facts and circumstances:
A. That Agency desires to engage RGS to render certain services to it;
B. That RGS is a management and administrative services provider and is qualified to provide such
services to the Agency; and
C. That the Agency has elected to engage the services of RGS upon the terms and conditions as
hereinafter set forth.
TERMS AND CONDITIONS
Section 1. Services. The services to be performed by RGS under this Agreement shall include those
services set forth in the attached Exhibits, which are incorporated by this reference
incorporated herein and made a part hereof as though it were fully set forth herein.
Where in conflict, the terms of this Agreement supersede and prevail over any terms set
forth in the Exhibits.
1.1 Standard of Performance. RGS shall perform all services required pursuant
to this Agreement in the manner and according to the standards observed by a
competent practitioner of the profession in which RGS is engaged in the
geographical area in which RGS practices its profession. RGS shall prepare all
work products required by this Agreement in a substantial, first-class manner and
shall conform to the standards of quality normally observed by a person practicing
in RGS's profession.
1.2 Assignment of Personnel. In the event that Agency, at any time during the
term of this Agreement, desires the reassignment of personnel, Agency shall make
a request to RGS and RGS shall meet and confer in good faith to consider
reassigning such person or persons. RGS shall assign only competent personnel to
perform services pursuant to this Agreement.
1.3 Time. RGS shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance
provided in above and to satisfy RGS's obligations hereunder in the Exhibits.
Section 2. Term of Agreement and Termination. Services shall commence on or about the
date specified in the Exhibits and shall continue until the date anticipated in the Exhibits
to terminate, at which time services may continue on a month-to-month basis until one
party terminates the agreement. This agreement may be terminated by either Party, with
or without cause, upon 3o days written notice. Agency has the sole discretion to
determine if the services performed by RGS are satisfactory to the Agency which
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Between the Town of Los Altos Hills and Regional Government Services Authority March 6, 2015
determination shall be made in good faith. If the Agency determines that the services
performed by RGS are not satisfactory, the Agency may terminate this agreement by
giving written notice to RGS. Upon receipt of notice of termination by either Party, RGS
shall cease performing duties on behalf of Agency on the termination date specified and
the compensation payable to RGS shall include only the period for which services have
been performed by RGS.
Section 3. Compensation. Payment under this Agreement shall be as provided in the Exhibits.
Section 4. Effective Date. This Agreement shall become effective on the date first herein above
written.
Section 5. Relationship of Parties.
5.1 It is understood that the relationship of RGS to the Agency is that of an
independent contractor and all persons working for or under the direction of RGS
are its agents or employees and not agents or employees of Agency. The Agency
and RGS shall, at all times, treat all persons working for or under the direction of
RGS as agents and employees of RGS, and not as agents or employees of the
Agency. Agency shall have the right to control RGS only insofar as the results of
RGS's services rendered pursuant to this agreement and assignment of personnel
pursuant to Section 1.
5.2 RGS shall provide services under this Agreement through one or more employees
of RGS qualified to perform services contracted for by Agency. Key RGS staff who
will coordinate services to the Agency are indicated in the Exhibits. The Executive
Director will not reassign any of the staff indicated in the Exhibits without first
consulting with the Agency. The Executive Director or assigned staff will consult
with Agency on an as -needed basis to assure that the services to be performed are
being provided in a professional manner and meet the objectives of Agency.
5.3 Agency shall not have the ability to direct how services are to be performed, specify
the location where services are to be performed, or establish set hours or days for
performance of services, except as set forth in the Exhibits.
5.4 Agency shall not have any right to discharge any employee of RGS from
employment.
5.5 RGS shall, at its sole expense, supply for its employees providing services to Agency
pursuant to this Agreement any and all benefits, such as worker's compensation,
disability insurance, vacation pay, sick pay, or retirement benefits; obtain and
maintain all licenses and permits usual or necessary for performing the services;
pay any and all taxes incurred as a result of the employee(s) compensation,
including employment or other taxes; and provide Agency with proof of payment
of taxes on demand.
Section 6. Insurance Requirements. Before beginning any work under this Agreement, RGS, at
its own cost and expense, shall procure insurance against claims for injuries to persons or
damages to property that may arise from or in connection with the performance of the
Agreement For Management and Administrative Services Page 3 of 13
Between the Town of Los Altos Hills and Regional Government Services Authority March 6, 2015
work hereunder by RGS and its agents, representatives, employees, and subcontractors.
6.1 Workers' Compensation. RGS shall, at its sole cost and expense, maintain
statutory Workers' Compensation Insurance and Employer's Liability Insurance
with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per
accident.
6.2 Commercial General and Automobile Liability Insurance.
6.2.1 General requirements. RGS, at its own cost and expense, shall maintain
commercial general and automobile liability insurance for the term of this
Agreement in an amount not less than ONE MILLION DOLLARS
($1,000,000.00) per occurrence, combined single limit coverage for risks
associated with the work contemplated by this Agreement. RGS shall
additionally maintain commercial general liability in an amount not less
than ONE MILLION DOLLARS ($1,000,000) aggregated for bodily injury,
personal injury, and property damage. If a Commercial General Liability
Insurance or an Automobile Liability form or other form with a general
aggregate limit is used, either the general aggregate limit shall apply
separately to the work to be performed under this Agreement or the general
aggregate limit shall be at least twice the required occurrence limit.
6.2.2 Minimum scope of coverage. Coverage shall be at least as broad as the
latest version of the following: (A) General Liability: Insurance Services
Office Commercial General Liability coverage (occurrence form CG 000i);
and (B) Automobile Liability: Insurance Services Office Business Auto
Coverage form number CA o01, code 1(any auto).
6.2.3 Additional requirements. Each of the following shall be included in the
insurance coverage or added as an endorsement to the policy:
a. Agency and its officers, employees, agents, and volunteers shall be
covered as insureds with respect to each of the following: liability
arising out of activities performed by or on behalf of RGS including
the insured's general supervision of RGS; products and completed
operations; premises owned, occupied, or used by RGS; and
automobiles owned, leased, or used by RGS. The coverage shall
contain no special limitations on the scope of protection afforded to
Agency or its officers, employees, agents, or volunteers.
b. The insurance shall cover on an occurrence or an accident basis, and
not on a claims -made basis.
C. An endorsement must state that coverage is primary insurance with
respect to the Agency and its officers, officials, employees and
volunteers, and that no insurance or self-insurance maintained by
the Agency shall be called upon to contribute to a loss under the
coverage.
6.3 Professional Liability Insurance. RGS, at its own cost and expense, shall
maintain for the period covered by this Agreement professional liability insurance
for licensed professionals performing work pursuant to this Agreement in an
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Between the Town of Los Altos Hills and Regional Government Services Authority March 6, 2015
amount not less than ONE MILLION DOLLARS ($l,000,000) covering the
licensed professionals' errors and omissions.
6.3.1 Claims Made Policies. The following provisions shall apply if the
professional liability coverages are written on a claims -made form:
a. The retroactive date of the policy must be shown and must be before
the date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be
provided for at least five years after completion of the Agreement or
the work, so long as commercially available at reasonable rates.
C. If coverage is canceled or not renewed and it is not replaced with
another claims -made policy form with a retroactive date that
precedes the date of this Agreement, RGS must provide extended
reporting coverage for a minimum of 5 years after completion of the
Agreement or the work. The Agency shall have the right to exercise,
at RGS's sole cost and expense, any extended reporting provisions of
the policy, if RGS cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to the
Agency prior to the commencement of any work under this
Agreement.
6.4 All Policies Requirements.
6.4.1 Acceptability of insurers. All insurance required by this section is to be
placed with insurers with a Bests' rating of no less than A: VII.
6.4.2 Verification of coverage. Prior to beginning any work under this
Agreement, RGS shall furnish Agency with notifications of coverage and
with original endorsements effecting coverage required herein. The
notifications and endorsements for each insurance policy are to be signed
by a person authorized by that insurer to bind coverage on its behalf. The
Agency reserves the right to require complete, certified copies of all required
insurance policies, at any time.
6.4.3 Subcontractors. RGS shall include all subcontractors as insureds under
its policies or shall furnish separate certificates and endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
6.4.4 Variation. The Agency may approve a variation in the foregoing insurance
requirements, upon a determination that the coverages, scope, limits, and
forms of such insurance are either not commercially available, or that the
Agency's interests are otherwise fully protected.
6.4.5 Deductibles and Self -Insured Retentions. RGS shall disclose to
Agency self-insured retentions and deductibles before beginning any of the
services or work called for by any term of this Agreement.
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Between the Town of Los Altos Hills and Regional Government Services Authority March 6, 2015
6.4.6 Insurance Policies. The insurance policies shall be maintained
throughout the term of this agreement and proof of insurance shall be
available for inspection by Agency upon request.
6.4.7 Notice of Cancellation or Reduction in Coverage. In the event that
any coverage required by this section is reduced, limited, or materially
affected in any other manner, RGS shall provide written notice to Agency at
RGS's earliest possible opportunity and in no case later than five days after
RGS is notified of the change in coverage.
6.5 Remedies. In addition to any other remedies Agency may have if RGS fails to
provide or maintain any insurance policies or policy endorsements to the extent
and within the time herein required, Agency may, at its sole option exercise any of
the following remedies, which are alternatives to other remedies Agency may have
and are not the exclusive remedy for RGS's breach:
a. Obtain such insurance and deduct and retain the amount of the premiums
for such insurance from any sums due under the Agreement;
b. Order RGS to stop work under this Agreement or withhold any payment
that becomes due thereunder, or both stop work and withhold any payment,
until RGS demonstrates compliance with the requirements hereof, and/or
C. Terminate this Agreement.
Section 7. Legal Requirements.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. RGS and any subcontractors shall comply
with all laws applicable to the performance of the work hereunder.
7.3 Reporting Requirements. If there is a statutory or other legal requirement for
RGS to report information to another government entity, RGS shall be responsible
for complying with such requirements.
7.4 Other Governmental Regulations. To the extent that this Agreement may be
funded by fiscal assistance from another governmental entity, RGS and any
subcontractors shall comply with all applicable rules and regulations to which
Agency is bound by the terms of such fiscal assistance program.
7.5 Licenses and Permits. RGS represents and warrants to Agency that RGS and
its employees, agents, and any subcontractors have all licenses, permits,
qualifications, and approvals of whatsoever nature that are legally required to
practice their respective professions and that RGS is authorized by law to provide
the services contemplated by this agreement. RGS represents and warrants to
Agency that RGS and its employees, agents, and subcontractors shall, at their sole
cost and expense, keep in effect at all times during the term of this Agreement any
licenses, permits, and approvals that are legally required to practice their
respective professions.
Agreement For Management and Administrative Services Page 6 of 13
Between the Town of Los Altos Hills and Regional Government Services Authority March 6, 2015
7.6 Nondiscrimination and Equal Opportunity. RGS shall not discriminate, on
the basis of a person's race, religion, color, national origin, age, physical or mental
handicap or disability, medical condition, marital status, sex, or sexual orientation,
against any employee, applicant for employment, subcontractor, bidder for a
subcontract, or participant in, recipient of, or applicant for any services or
programs provided under this Agreement. RGS shall comply with all applicable
federal, state, and local laws, policies, rules, and requirements related to equal
opportunity and nondiscrimination in employment, contracting, and the provision
of any services that are the subject of this Agreement.
Section 8. Keeping and Status of Records.
8.1 Records Created as Part of RGS's Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies,
specifications, records, files, or any other documents or materials, in electronic or
any other form, that RGS prepares or obtains pursuant to this Agreement and that
relate to the matters covered hereunder shall be the property of the Agency. RGS
hereby agrees to deliver those documents to the Agency upon termination of the
Agreement. It is understood and agreed that the documents and other materials,
including but not limited to those described above, prepared pursuant to this
Agreement are prepared specifically for the Agency and are not necessarily suitable
for any future or other use.
8.2 Confidential Information. RGS shall hold any confidential information
received from Agency in the course of performing this Agreement in trust and
confidence and will not reveal such confidential information to any person or
entity, either during the term of the Agreement or at any time thereafter. Upon
expiration of this Agreement, or termination as provided herein, RGS shall return
materials which contain any confidential information to Agency. For purposes of
this paragraph, confidential information is defined as all information disclosed to
RGS which relates to Agency past, present, and future activities, as well as activities
under this Agreement, which information is not otherwise of public record under
California law. Agency shall notify RGS what information and documents are
confidential and thus subject to this section 8.2.
8.3 RGS's Books and Records. RGS shall maintain any and all ledgers, books of
account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements
charged to the Agency under this Agreement for a minimum of 3 years, or for any
longer period required by law, from the date of final payment under this
Agreement.
8.4 Inspection and Audit of Records. Any records or documents that Section 8.3
of this Agreement requires RGS to maintain shall be made available for inspection,
audit, and/or copying at any time during regular business hours, upon oral or
written request of the Agency. Under California Government Code Section 8546.7,
if the amount of public funds expended under this Agreement exceeds $10,000.00,
the Agreement shall be subject to the examination and audit of the State Auditor,
Agreement For Management and Administrative Services Page 7 of 13
Between the Town of Los Altos Hills and Regional Government Services Authority March 6, 2015
at the request of Agency or as part of any audit of the Agency, for a period of three
years after final payment under the Agreement.
Section 9. Non -assignment. This Agreement is not assignable either in whole or in part without
the written consent of the other party.
Section 10. Amendments. This Agreement may be amended or modified only by written agreement
signed by both Parties.
Section 11. Validity The invalidity, in whole or in part, of any provisions of this Agreement shall not
void or affect the validity of any other provisions of this Agreement.
Section 12. Governing Law/Attornevs Fees. This Agreement shall be governed by the laws of the
State of California and any suit or action initiated by either party shall be brought in
Alameda County, California. In the event of litigation between the Parties hereto to
enforce any provision of the Agreement, the prevailing Party shall be entitled to
reasonable attorney's fees and costs of litigation.
Section 13. Mediation. Should any dispute arise out of this Agreement, the Parties shall meet in
mediation and attempt to reach a resolution with the assistance of a mutually acceptable
mediator. Neither Party shall be permitted to file legal action without first meeting in
mediation and making a good faith attempt to reach a mediated resolution. The costs of
the mediator, if any, shall be paid equally by the Parties. If a mediated settlement is
reached, neither Party shall be deemed the prevailing party for purposes of the settlement
and each Party shall bear its own legal costs.
Section 14. Employment Offers to Our Staff. Should the AGENCY desire to offer permanent or
temporary employment to an RGS employee who is either currently providing RGS
services to the AGENCY or has provided RGS services to the AGENCY within the previous
six months, said AGENCY will be charged a fee equal to the full-time cost of the RGS
employee for one month, using the most recent RGS bill rate for the RGS employee's
services to the Agency. This fee is to recover RGS' expenses in recruiting the former and
replacement RGS staff.
Section 15. Entire Agreement. This Agreement, including the Exhibits, comprises the entire
Agreement.
Section 16. Indemnity.
16.1 RGS's indemnity obligations. Neither party will assume undue risk for the
other party. RGS will defend and indemnify Agency, and hold it harmless, from
any claim, demand or liability that is related to, or results from the manner in
which RGS has performed this Agreement. Thus, RGS's indemnity obligations will
arise when any claim or demand is made against Agency which premises Agency's
liability, in whole or in part, upon any of the following:
a. the quality or character of the work of RGS's employees or subcontractors;
b. the negligent acts or omissions of RGS or its officers, directors, employees,
or agents; or
C. the willful misconduct of RGS or its officers, directors, employees, or agents.
Agreement For Management and Administrative Services Page 8 of 13
Between the Town of Los Altos Hills and Regional Government Services Authority March 6, 2015
Further, RGS will defend and indemnify Agency, and hold it harmless, from any
claim, demand or liability that is related to, or results from an assertion that as a
result of providing services to Agency, an RGS employee or a person performing
work pursuant to this agreement is entitled to benefits from, or is covered by, the
Social Security retirement system or the California Public Employee Retirement
Systems. Notwithstanding the foregoing, however, RGS's obligation for any
payments to such a claimant shall be limited to those payments which Agency may
be required to pay.
16.2 Agenof s indemnfty obligations. Agency shall indemnify, defend and hold
harmless RGS and its officers, directors, employees and agents from any and all
claims and lawsuits where such persons are named in the lawsuit solely by virtue
of the position they hold with Agency, or solely because of a duty any of them
performs while in that position.
It is the intent of the parties here to define indemnity obligations that are related
to or arise out of Agency's actions as a governmental entity. Thus, Agency shall be
required to indemnify and defend only under circumstances where a cause of
action is stated against RGS, its employees or agents:
a. which is unrelated to the skill they have used in the performance of the
duties delegated to them under this Agreement;
b. when the allegations in such cause of action do not suggest the active fraud
or other misconduct of RGS, its employees, or agents; or
C. where a Agency employee, if he had been acting in a like capacity, otherwise
would be acting within the scope of that employment.
Whenever Agency owes a duty hereunder to indemnify RGS, its employees or
agents, Agency further agrees to pay RGS a reasonable fee for all time spent by any
RGS employee, or spent by any person who has performed work pursuant to this
agreement, for the purpose of preparing for or testifying in any suit, action, or legal
proceeding in connection with the services the assigned employee has provided
under this Agreement.
Agreement For Management and Administrative Services Page 9 of 13
Between the Town of Los Altos Hills and Regional Government Services Authority March 6, 2015
Section 17. Notices. All notices required by this Agreement shall be given to Agency and RGS in
writing, by first class mail, postage prepaid, addressed as follows:
Agency: Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
RGS: Regional Government Services Authority
P.O. Box 1350
Carmel Valley, CA 93924
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed on the date
first written by their respective officers duly authorized on their behalf.
DATED: Age.A '2015
APPROVED AS TO FORM:
DATED: , 2015
DATED: , 2015
APPROVED AS TO FORM:
DATED:
Agency
By: —C 1, -
Carl Cahill, City Manager
US
Steven Mattas, City Attorney
Regional Government Services Authority
Un
2015 By:
Richard H. Averett, Executive Director
Sky Woodruff, Authority Counsel
Agreement For Management and Administrative Services Page 10 of 13
Between the Town of Los Altos Hills and Regional Government Services Authority March 6, 2015
Exhibit A
Compensation.
1. Fees. The Agency agrees to pay to RGS the full cost of compensation and support, as shown in
Exhibit A, for the RGS employee(s) providing the services herein described. Compensation is
shown on an hourly basis.
RGS and Agency acknowledge and agree that compensation paid by Agency to RGS under this
Agreement is based upon RGS's costs of providing the services required hereunder, including
salaries and benefits of employees. The parties further agree that compensation hereunder is
intended to include the costs of contributions to any pensions and/or annuities for which RGS
may be obligated for its employees or may otherwise be contractually obligated.
Consequently, the parties agree that adjustments to the hourly rate shown below for "RGS Staff'
will be made for changes to the salary and/or benefits costs provided by RGS to such employee.
On July 1 of each year, RGS' hourly bill rates will be adjusted by the percentage change in the
Employment Cost Index (total compensation - not seasonally adjusted) for state and local
government workers ("ECI") from March of the prior year to March of the current year.
Irrespective of the movement of the ECI, RGS will not adjust its hourly rates downward; nor will
RGS adjust its hourly rates upward in excess of a two and one-half percentage (2.5%) change
excepting instances where there was no increase in the prior year's hourly rates. In that event,
RGS will adjust its hourly rates by the full percentage change in the ECI from March of the prior
year to March of the current year.
2. Reimbursement of RGS's Administrative Cost. The Agency shall reimburse RGS for
overhead as part of the hourly rate specified below, and direct external costs. Support overhead
costs are those expenses necessary to administering this Agreement, and are included in the
hourly rate. Direct external costs, including such expenses as travel or other costs incurred for
the exclusive benefit of the Agency, will be invoiced to the Agency when received and without
mark-up. These external costs will be due upon receipt.
3. Terms of Payment. RGS shall submit invoices monthly for the prior month's services.
Invoices shall be sent approximately 10 days after the end of the month for which services were
performed and are due and shall be delinquent if not paid within 20 days of receipt. Delinquent
payments will be subject to a late payment carrying charge computed at a periodic rate of one-
half of one percent per month, which is an annual percentage rate of six percent, which will be
applied to any unpaid balance owed commencing 7 days after the payment due date.
Additionally, in the event the Agency fails to pay any undisputed amounts due to RGS within 15
days after payment due date, then the Agency agrees that RGS shall have the right to consider
said default a total breach of this Agreement and the duties of RGS under this Agreement may
be terminated by RGS upon 5 working days advance written notice.
Payment Address. All payments due RGS shall be paid to:
Regional Government Services Authority
PO Box 1350
Carmel Valley, CA 93924
Agreement For Management and Administrative Services Page 11 of 13
Between the Town of Los Altos Hills and Regional Government Services Authority March 6, 2015
AGENCY CONTACTS
Agency Billing Contact. Invoices are sent electronically only. Please provide the contact person to
whom invoices should be sent:
Agency Insurance Contact. Please provide the contact person to whom the certificate of coverage
should be sent:
IST NIE
ADDRESS
(` I
Town of Los Altos Hills
26379 Fremont Road
Interim Finance Manager
Los Altos Hills, CA 94022
RGS STAFF
*The Hourly Rate does not include mark-up for direct external costs which will be invoiced to the
Agency at cost.
The start date for the services to be performed is on or about April 6, 2015, and this agreement is
anticipated to remain in force through December 31, 2015.
Such employee shall provide Interim Finance Manager services two (2) days per week; and may perform
services on a full time basis as needed. RGS employee shall perform services at the Agency offices
available in Los Altos Hills or at other locations.
Agreement For Management and Administrative Services Page 12 of 13
Between the Town of Los Altos Hills and Regional Government Services Authority March 6, 2015
RGS STAFF. .0 , >`.
I UURL. Y RATE*
Ton Sandhu
Interim Finance Manager
$8 .00
*The Hourly Rate does not include mark-up for direct external costs which will be invoiced to the
Agency at cost.
The start date for the services to be performed is on or about April 6, 2015, and this agreement is
anticipated to remain in force through December 31, 2015.
Such employee shall provide Interim Finance Manager services two (2) days per week; and may perform
services on a full time basis as needed. RGS employee shall perform services at the Agency offices
available in Los Altos Hills or at other locations.
Agreement For Management and Administrative Services Page 12 of 13
Between the Town of Los Altos Hills and Regional Government Services Authority March 6, 2015
Exhibit B
Scope of Services. RGS shall assign an RGS employee or employees to perform the functions as
described below:
• Perform the functions as assigned.
• Be reasonably available to perform the services during the normal work week, as agreed upon.
• Meet regularly and as often as necessary for the purpose of consulting about the scope of work
performed.
• Other Duties - As are consistent with the services described herein.
• Perform related work as required.
Agreement For Management and Administrative Services Page 13 of 13
Between the Town of Los Altos Hills and Regional Government Services Authority March 6, 2015
Pak Lin
From:
Sent:
To:
Cc:
Subject:
Hi Pak,
The agreement is fine.
Carl and Pak,
Mattas, Steven <stevem@meyersnave.com>
Monday, April 06, 2015 7:55 AM
Pak Lin
Carl Cahill; CONFLICTS
RE: Interim Finance Manager Services
FYI, Meyers Nave serves as general counsel for RGS. We typically get signed waiver whenever one of our public agency
clients does work with RGS. I will send Carl a letter to review and sign if acceptable.
Conflicts, please prepare a draft waiver letter for Los Altos Hills related to RGS assuming we don't already have one.
Thanks,
Steve
From: Pak Lin [mailto:plin@losaltoshills.ca.gov]
Sent: Friday, April 03, 2015 8:14 AM
To: Mattas, Steven
Cc: Carl Cahill
Subject: FW: Interim Finance Manager Services
Hi Steve,
Attached is the agreement from RGS. As a result of Yulia's departure, ASD have been reaching out to various agencies to
find a consultant/temporary help. RGS is a joint power authority for a number of qualified candidate.
I've reviewed the contract and it seems consistent with our contract requirement. Do you see any issue with this
contract? If not, can you please sign and return and I'll give it to Carl to sign.
Thanks,
Pak Lin
Interim Admin Services Director
Town of Los Altos Hills i Administrative Services Department
p: 650.947.2512 i f. 650.941.3160
plin@losaltoshills.ca.gov
www.losattoshills.ca.gov
From: Linda Babonis fmailto:lbabonis@rgs.ca.govl
Sent: Thursday, April 02, 2015 3:08 PM
To: Pak Lin
Subject: Interim Finance Manager Services
Pak,
Attached is a draft Agreement for Interim Finance Manager Services. I will need the Agency Billing and Agency Insurance
contacts. For the billing, I will need the email address of the contact person as we send all of our invoices out
electronically. I just need a name and title for the Insurance Documents.
If there are any changes, other than the addition of the aforementioned information, please let me know. Once I have
all pertinent information, I will updated and resend the Agreement to you.
Linda T. Babonis, Project Management Advisor
Regional Government Services
Mailing Address: P.O. Box 1350 Carmel Valley CA 93924
lbabonis(&rgs.ca.gov
650.587.7319 direct line
www.rgs.ca.gov
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