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Home My WebLink AboutSouthwest Hazard ControlTOWN OF LOS ALTOSHILLS June ii, zooa Staff Report to the City Council RE: AWARD OF CONTRACT: NEW TOWN HALL —HAZARDOUS MATERIALS ABATEMENT (BID DIVISION #01), DEMOLITION (BID DNISION #02) AND SOILS ENGINEERING CONSULTING SERVICES. FROM: Tony Vierra, Project Manager — TBI Construction & Construction Management �4ew APPROVED: Maureen Cassingham, City Manager C Oar 0\L. RECOMMENDATION: That the City Council adopt the attached resolution that: 1. Awards the contracts for the hazardous materials abatement to Southwest Hazard Control and demolition to Ferma Corporation. 2. Approves the proposal for soils engineering services to Kleinfelder, Inc. DISCUSSION: 1. After completion of the public bid process no bids were received for the hazardous materials abatement scope of work. TBI has been advised by the City Attorney's office based on their interpretation of Public Contract Code Section 20166 that it is permissible to select a contractor for the abatement bid package and negotiate a price (without a bid bond) that protects the Town's best interest. TBI contacted two abatement contractors and received two bids. The lower of the two was from Southwest Hazard Control in the amount of $15,715 which is below the project budget of $22,000. The demolition scope of work generated seven (7) contractor bids which were publicly opened and read aloud at 2:00pm on Tuesday, June 8, 2004. The bid amounts ranged from $86,050 to $27,300. The project budget was $37,825.00. Ra = C rth::.. 1Ferma ....................................................................................................................................................................................................................................................................... $ 279300.00 2V.E.M. ....................................................................................................................................................................................................................................................................... $ 42,000.00 3Demo ....................................................................................................................................................................................................................................................................... Masters $ 519850.00 4Evans ............................................... Brothers ...................................................................................................................................................................... $ 54,450.00 ..................................I................. 5Buccaneer ............................... ................ Demolition ................................................................................................................................................................................................................. $ 58,390.00 I........ 6 .................. Roldan Construction $.............82,230.00.............. 7 Randazzo Enterprise $ 86,050.00 Based on the low bids and the post -bid interviews with each contractor where scope is discussed in detail, award of contracts to Southwest Hazard Control and Ferma Corporation is recommended. 2. As part of the re -design of the New Town Hall building foundation for cost savings purposes TBI solicited a soils engineer to review the site condition and issue a report with recommendations. This report supported the foundation re -design and was included in the contractor bid documents. BUDGET IMPACT: Both the abatement and demolition bids are under budget as it relates to the latest construction cost estimates provided by TBI. The soils engineering costs are included in the latest project budgets as a soft 6/09/2004 13:57 5103525155 SHC9INC PAGE 03 LOS ALTOS HILLS TOWN Us Altos Hills, California _R_E YISED BID FORM, TO& TOWN OF LOS ALTOS HILLS, a general law city of the State of Califomia. (the 1. Total Did Amount Punuant to and in compliance with Advertisement to Bid — Notice to 131"dden, Instructions to Bidders and other Contract Documents With regard to; TOWN OF LOS ALTOS HILLS LOS ALTOS HILLS TOWN HALL 26379 FREMONT RO" LOS ALTOS HILLS, CALIFORNIA 94022 The and enigned bidder, having carefully examined the site of the above -referenced project and become thoroughly familiar with the general and local conditions affecting the performance and costs of the project, the character, quality and quantity of work to be Perfonned =d materials to be furnished and the to s and conditions of the Contract M ---Iq *th Documents, hereby proposes and agrees to fully pq;-A'LJL11 the Work within e stated Time of Completion, in strict accordance with the Contract Doc=ents (including without limitation the furnishing' of any and all tools, equipment, appmtus, facilities, labor, maten'als, transportation and utility services and incidentals necessary to fully perfonn the Work and complete it in a workmanlike manner) for the -total sum of: Bid Division: 01 HAZARDOUS MATERIALS ABATEMENT Did Amount: FIFTEEN THOUSAND SEVEN HUNDRED FIFTEEN DOLLARS 15x715.00 2. UnitPrlue (to be completed by bid divisions specified below ONLY) 40 Bid Division #01: Hazardous Materials Abatement: Complete unit pricing sheet in Appendix B of the Hazardous Materials Abatement Specifications by Ha 1, Doc dated Apn-1. 2004 titled Abatement and Removal Unit Cost Allowances. Complete ALL the unit cost tables provided 1h Bid Division #10: Floor Covering: Unit Price per Soction 06966.1.01-C for application of sealer. Unit Price Amount (Cost per square foot): square -foot) MVISED Bid Form 00310 - Page 1 of 5 0� �n 06/09/2004 13:57 5103525155 SHC,INC PAGE 04 LOS ALTOS RMLS TOWN HAU Los Altos Hills, California' 3. Alternate Priceso be completed by bid divisions specified below ONLY) 4SysRated Bid Division #20: Photovoltaic System: Alterriate Biel Amount for a tem Output of less than 3OkW Alternate Bid Amount: 4. Open Bid. It is understood that the Owner reserves the right to reject this bid. The undersigned agrees that this bid shall remain open and not be withdrawn for a period of sixty (6 0) calendar days from the date prescribed for its operdng. S. Desienation ofSubcontrwic-toFri. Attached hereto, in compliance with Section 4100-4113 of the Public Contract Code of the State of California, is bidder's completed Designation of Subcontractors form. 6.Npa-_Callusion Declaradou, Attached hereto, in compliance with Section 7106 of the - Public Contract Code, is a Non -Collusion Declaration fora. 7,r Execaflow ► reement; COMMencemelit-of.Ho ,rk. It is understood and agreed ftt if a Notice of Award is mailed or delivered to the undersigned bidder within sixty (60) calendar days after the opening of bids, or at any time thereafter before the bid is with,, the undersigned bidder will execute and deliver the Agreement to the Owner, together with the insurance documents specified in the Insurance Requirements portion of the Contract Documents, the Pedonnance Hond and the Payment Bond, all within seven (7) calendar days after personal delivery or deposit in the mail, as the case may be, of the Notice of Award. The undersigned bidder further agrees that the Work shall be commenced by the undersigned bidder on the date of the, Owner's Notice to Proceed, and shall be completed within the stated Time of Completion. 84 Bid Guarantee,, Accompaning tbds bid is 10Z BID BOND (insert' words Y1 AM 911cash 9#c ed ch eek "cash ier Is ch eck " or "bidder's bon d 11 as th e case m ay be) in an amount equal to or not less than ten percent (10%) of the bid. Such security shall be forfeited, paid to or retained by the Owner as liquidated damages should the bidder to whom the contract is awarded fail to execute the Agreement and all, required insuraince documents, bonds and othcr required forms as required under the Contract Documents. 9. License. The undersigned is required to providr, the information set forth below regarding its license. Failure of the and ersiped to be properly licensed upon submission of a bid shall cause the undersigned to be disqualified and the bid rejected. California Business and Professions Code Section 7028.15 provides that a licensed contractor shall not subIMU a bid to a public agency unless his or her cootmctor's license nuniber appears clearly on the bid, the license expiration date is stated, and the bid contains a statement that the representations made therein are made under penalty of peluury. Any bid not containing this information, or a REVISED Bid Form 00310 - Page 2 of 5 06/09/2004 13:57 5103525155 SHC�INC PAGE 05 WS ALTOS HILLS TOWN HALL Los Altos Hills, Calt Porn bid containing information whieb is subsequently proven false, shall be considered non- responsive and sWlberejected byth,epublid agen6y. C=tractor's License Number: _�� ;�. , n. License Expiration Date:...- 8/31/05 Contractor"s State License Classification:- C2 ASB The n on bidder's State Contractor's License must be identical to the bidder's name, 10. Interested Pe . The names of all persons interested in the bidder as principals, whether as shareholder, member, partner, and proprietor or otherwise,, are: I CHR.ISANN KARCHES - PRESIDENT GERALD J* KARCHES - SECRET. RY LINDA BOTCHER CFO 11. Aodress., The Notice -of Award or any request for additional information may be addressed to the undersigned bidder at the business address set forth below, 12m Inconsistencies. Wherever in this bid an anunt is stated in both words and figures, in case of a discrepancy between words and figures, the words shall prevail; if all or any portion of the bid. is, required to be given in unit prices and totals and a discrepancy exists between any such unit pn'ces and totals so given, the unit prices shall prevail. 13. RecelfiDt g.,kddenda. The undersigned acknowledges receipt of the following addenda and certifies that all such addenda are included in its proposal: ADDENDA I ACKNOWLEDGED 14. ASknowledggment of C . I ,oro of Approval, The undersigned acknowledges rece'pt of the following project conditions and certifies that compliance with all such conditions are included in its proposal. REVISED Bid Form 00310 - Page 3 of 5 06/09/2004 13:57 5103525155 SHC5INC PAGE 06 LOS ALTOS HILLS TOWN HALL Los Altos W115, Califomia Conditions of Approval by the Town of Los Altos Hills as set forth in the .staff report to the planning comudssion dated February ,12, 2004. and all associated attachments Bach bid must *ve the full business address of the bidder and be signed by bidder with W - bidder's usual Signature. Bids by partnerships must finmish the full name of all partners and must be signed by one of the members of the partnership, or by an authorized representative, he person sivmn g. Bids by a corporatn ioor followed by the signature and designation of t LLC must be signed with the legal name of the corporation or LLC, followed by the name of the state of incorporation or organization and by the signatue and designation of the presidmt, seci-etary, or oflier pion authofizcd to bind it 'in the matter. The name of each pmon signing shall also be typed or printed below the signature. Satisfactory evidence of the anthority of the person signing on behalf of a corporation or LLC shall be famished. BIDDER'SNAME: SOUTHWEST HAZARD CONTROL 2 INC. BIDDER'S ADD S: ..., 712 WHITNEY STREET SAN LEAS DRO CA 94577 BIDDER" S PHONE NUMBER:. 53.0-352-5152 BIDDER'S FAX NLTMBEk: 510-352!--5155 The undersigned bidder declarei under penalty of pe&ry under the laws of the State of California that all representations made in this Bid Form are true and correct. Dated this n 8TH day of JUNE 92004. By: vo-XA� die (Sipature) print Name:: MICHAEL J HEGARTY Title: DIVISION MANAGER Bidder's Name: (if second signature needed:) By: (in.ature) Print Name: Title: Bidder s Name: REVISED Bid Form 00310 - Page 4 of 5 06/09/2004 13:57 5103525155 SHC� INC Check one: Corporation )Limited Liability ComDanv PAGE 07 LOS ALTOS LTOw"MUU Los Altos Itlis, Cafiforr�a Partnership Individual NOTE: 3` bidder is a corporation or LLC, the' legal naxne "ip of the cooration or LLC must be set foith above, together With the signatum of an officer or rnana'ger authdfized to sign contracts on behW of the corporation or LLQ if bidder is a partnership, the true name of the partnemhip must be set forth above, together witb the signature(s) of the partner or partners authorized to sign contracts in behalf of the partnership;,. and if bidder 'is an individual, W.'s or her signatuxe must be set forth above. CO"ORAIE CERTIFICATE 12 GERALD J KARCHES 1, certify that I am the Secretary of the Corporation named as the bidder in th e foregoing bid; that who signed said bid on behalf of the bidder was then MICHAEL J. HEGARTY of said Corporation; that said bid was duly signed for and on behalf of said Corporation by authority of its goveming body and is within the scope of its corporate powers. (Corporate Seal) Signature: Print Name: URALD J KARCHES Secretary EZ ID OF BID FORM REVISED Bid Form 00310 - Page 5 of5 06/09/2004 13:57 5103525155 I SHC, INC APPE, NDIX -P, B ABATEMENT and REMOVAL UNIT COST ALLOWANCES Hazuat Doc PAGE 00 UNIT COST ALLOWANCES - Tgi,. TOWN OF LOS ALTO$ HILLS 0 FlazMat Doc — 2004 APPENDIX - B 0610S12064 13:57 5103525155 SHC5INC PAGE 09 ABATEMENT and REMOVAL UNIT COST ALLOWANCES NOTE - THESE PRICES WILL BE USED AS AN ADD AS WELL AS A DEDUCT MOBILIZATION ASBESTOS FLOORING TASK QTY UNIT TOTAL F5 'Abate Floor Tile &Mastic 300SF COST $ C I Mobilization 3 EA 40,00 120.00 C2 Small, Containment < 2005F 3 EA 70.00 210,00 C3 Large Containment > 200SP 3 E.A. 100.00 300.00 C4 Spot Removal. (2'x 2-J) SEA 6 300.00 C5 Small Containment with Hard Barriers 2EA 170.00 340.00 c Total Mobilization -J 1270.00 ASBESTOS FLOORING Na�MatDoc UNIT COST ALLOWANCES -TDI. TOWN OF LOS ALTOS HILLS 0 HAXMRI tW - 2W4 "PENDIX - J9 TASK QTY UNIT COST TOTAL$ F5 'Abate Floor Tile &Mastic 300SF 1.50 450.00 F6 Abate Floor Tile, Mastic &SubwFloor 300SF 1.70 510600 F7 Abate Carpet, Floor Tile & Mastic 450SF I 1.70 765.00 F8 Abate Carpet and Underlying Mastic 300SP .1.20 360.00' LEM F10 Abate Baseboard &Mastic I .70 70.00 F1 1 F12 It Abate Vinyl Sheeting/I,inoleum & Related Backing on Wood Abate Vinyl Sheeting/Linolaum & Related Backing on Concrete 2505F 250SF 3.70 3.00 925.00 750-00 F Total Flooring -J 3830.00 Na�MatDoc UNIT COST ALLOWANCES -TDI. TOWN OF LOS ALTOS HILLS 0 HAXMRI tW - 2W4 "PENDIX - J9 06/09/2004 13:57 5103525155 SHC,INC PAGE 10 ABATEMENT and REMOVAL UNIT COST ALLOWANCES NOTE THESE PRICES WILL BE USED A S AN ADD AS WELL AS A DEDUCT ASBESTOS WALLS &CEILINGS ASBESTOS ROOFING MATERIAL TASK QTY UNIT TOTAL Rl. Roof Pad All La ers SOOSF COST..... -j-_ - W8 Abate Wall Board System (Shaetzock, 2005E 1.25 250.00 R3 Ta e &Mud Walls and/or Ceilings 100LF 1.00 100.00 W9 Abate Plaster Walls and/or Ceilings 200SF 1.50 300.00 J61J- W10 Abate Asbestos Cement Panels (Walls 100SF .50 50.00 arid/or Ceilings I 1 2 Abate Ceilingjiles and Mastic 400SF 1.20 480.00 _W 13 Abate Ceiling_Tile and Plaster Soffit 4005E 1.70 680,500 _W W14 Abate Drop M* Ceiling Tile and Clean SOOSF 460 300-00 Crrid W15 Abate Loose Fill Insulation 200SP .50 100.00 16 Overs ray behind wall,panela 300SF 1.70 510.00 _W W17 Sprayed -On. Ceiling Material and 400SP 2.20 880.00 Substrate w Total Walls & Ceilings 3550.00 ASBESTOS ROOFING MATERIAL UNIT COST ALLOWANCES - TK. TOWN OF LOS ALTOS HILLS 0 HipMat ilii -2d04 ffw=_�w Ha�lWuwjlaf Doc "PENDIX -1B TASK QTY UNIT COST TOTAL $ Rl. Roof Pad All La ers SOOSF 1.20 600.00 R.2 Penetration MasticlFlashing 100LF 1.00-00 R3 Edging 100LF 1.00 100.00 R4 R5 -Mastic/Flashing Roof Overhang Plaster Roof Felt Paper 200SF 500SF 1.50 .70 300-00., 350,00 R Total. Rooimg Material 1450-00 UNIT COST ALLOWANCES - TK. TOWN OF LOS ALTOS HILLS 0 HipMat ilii -2d04 ffw=_�w Ha�lWuwjlaf Doc "PENDIX -1B 06/09/2004 13:57 5103525155 SHCqINC PAGE 11 • . ABATEMENT and,REMOVAL UNIT COST ALLOWANCES . . NOTE THESE PRICES WILL BE USED AS AN ADD AS WELL AS A DEDUCT ASBESTOS TSI, HVAC AND BOILER SYSTEMS UNIT COST ALLOWANCES - TRi. TOWN OF LOS ALTOS HILLS 0 HazM21 thx — 2004 APPENDIX - R TASK QTY UNIT TOTAL COST $ TI Pi e La�ggm*& 25LF 5.00 125.00 T2 Boiler Insulation /Firebrick I OSF 3.00 30.00 T3 Aircell SOLF 2.00 1 00.00 T4 Furnace Flues 15LF 2.00 30.00 T5 Heat Shield l OLF .50- 5.00' 25.00 T6 Asbestos Cement Wall Panels SOLF .50 T7 Light Reflective Materials SSF .1.00 5.00 T8 Remove Fan Coil Unit lEA 100.00 1,00,400 T9 Boiler Gasket and Caulking SLF 1.00 5.001 TIO Piewrav% D bris 10SF 1.00 10.00-F T1 1 Remove Boiler Intact Rc Dispose of as lEA 550.00 550.00 ACM T12 Remove Furnace Intact &Dispose of as 1EA 550.00 550-00 ACM T13 Remove Heater Intact &Dispose of as lEA 200,00 200.00 ACM T14 Remove_ Expansion Joints 5LF 1.00 5.00 T1.5 'Pipe Insulation (Runs & Fittings) l OLF 1.00 10.00 T16 Dismantle &Dispose of existing Boilers, IEA 700.00 700-00 Boiler Insulation/Firebrick & Fittings T17 Asbestos Cement Pipe lOLF .50 5.00' T Total TSI!, HVAC AND 2455.00 BOILER SYSTEMS.. UNIT COST ALLOWANCES - TRi. TOWN OF LOS ALTOS HILLS 0 HazM21 thx — 2004 APPENDIX - R X610912004 13:57 5103525155 SHC,INC PAGE 12 ABATEMENT and REMOVAL UNI'' COST -ALL CES NOTE - THESE PRICES WILL BE USED AS AN ADD AS WELL AS A DEDUCT ASBESTOS EXTERIOR MATERIAL MISCELLANEOUS TASK QTY UNIT TOTAL COST $ E2 Abate Stucco to expose studs 50SF 1.50 75.00 E3 Abate Plaster to expose studs SOSF 1.50 75.00 E5 Asbestos Cement Window Panels / Siding SOSF .50 25.00 E6 Remove Drinking Water Fountain, and IEA 100.00 100.00 abate material behind for new installation 3EA 110600 330.00 E TOTAL EXTERIOR Putty Typical 4"x 4" Window 275.00 MATERIAL MISCELLANEOUS HazMatDoc UNIT COST ALLOWANCES - TBi- TOWN OF LOS ALTOS HILM 0 HuMat Doc — ZW4 APPENDM, R TASK QTY UNIT TOTAL COST $ Mi. Casework Demolition from Walls 25LF 1.00 25.00 M2 Casework Demolition Over Floor Tile 25LF 1.00. 25.00 M3 PCB Ballasts 80EA 5.00 400.00 M6 Exterior Doors, associated frame & lEA 100-00 100.00 caulking Window, Frame &associated Window 3EA 110600 330.00 M7 Putty Typical 4"x 4" Window M8 Asbestos Cement Counter Top, 20SF .50 10.00 M9 Counter To Vinyl Sheeting, &Adhesive 25SF 1.00 25.00 M10 Fire Curtain (I Curtain) 12005F .10 120-00. M TOTAL MISCELLANEOUS 1035.00 HazMatDoc UNIT COST ALLOWANCES - TBi- TOWN OF LOS ALTOS HILM 0 HuMat Doc — ZW4 APPENDM, R 06/09/2004 13:57 5103525155 SHCqINC PAGE 13 ABATEMENT and REMOVAL UNIT COST ALLOWANCES NOTE w THESE PRICES WILL BE -USED AS AN ADD. AS WELL AS A DEDUCT LEAD L2 TASK Remove Peeling and Clu in Paint QTY 200SF UNIT COST TOTAL $ 3.00 600a00 Remove Window System Typical 4' x 4' 3EA 100.00 300.00 L3 Window (Window, Frame, Sills,, Sashes etc.) I,4 ExteriorDooxs, associated frame & lEA 100.00 100.00 caulking L5 All layers of Wa11 Material, to include 400Sk' 27,00 800.00 ceramic tile, associated grouts/mastic to I ex ose studs L6 Remove Fascias /Gutters 100LF .50 50-00 L TOTAL LEAD 1850.00 11 HazMaf Doc UNIT COST ALLOWANCES - TEli- TOWN OF LOS ALTOS HILLS 0 HawMat Ow — 2004 "P DI - B 06/09/2004 13:57 5103525155 SHC, INC PAGE 14 SUMMARY OF ABATEMENT and REMOVAL UNIT COST ALLOWANCE UNIT CUST ALLOWANCES - Tfki- TOWN OV LOS ALTOS HILLS 0 HnMat Doe - 2M4 Ahm HuNst Ax APPENDIX - B TASK TOTAL ($) C TOTAL MOBILIZATION 1270.00 F TOTAL FLOORING 3830.00 W TOTAL WALLS &CEILINGS 3550.00 R TOTAL ROOFING MATERIAL 1450.00 T TOTAL TSI, HVAC &BOILER SYSTEMS 2455,00 E TOTAL EXTERIOR MATERIAL 275-00 M TOTAL MISCELLANEOUS 1035-00 L TOTAL LEAD 1.850.00 GRAND TOTAL ABATEMENT and 15,715.00 REMOVAL UNIT COST' ALLOWANCES UNIT CUST ALLOWANCES - Tfki- TOWN OV LOS ALTOS HILLS 0 HnMat Doe - 2M4 Ahm HuNst Ax APPENDIX - B