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HomeMy WebLinkAboutCingular Wireless LLC/ JensenEllen Magpie — Network Deployment Manager Cingular Wireless LLC 4420 Rosewood Drive, Bldg. 2, 3r8 floor Pleasanton, Ca. 94588 RE: Cingular facility at Town Hall — Landscape Requirements 26379 Fremont Road, Los Altos Hills — Cingular site # SF -2365-01 File # 214 -05 -CUP Dear Ms. Magnie: April 24, 2006 As you're aware, The Los Altos Hills City Council has recently approved permit # 214- 05 -CUP, for the installation of a Cingular Wireless and Emergency Communication Facility at our Town Hall, located at 26379 Fremont Road. As conditions of approval, specifically items# 12, 13, 14, 15, and 16a (see attached copy), Cingular Wireless has agreed to be responsible for installation of the required landscaping forthis facility. As previously discussed, The Town of Los Altos Hills strongly recommends utilizing our approved contractor, Jenson Corporation for this service. I have attached a copy of their cost estimate for your review. The Town of Los Altos Hills would be willing to manage the landscape and irrigation installation by Jenson Corporation and release Cingular from all responsibilities associated with the required installation. If this is acceptable to Cingular Wireless and upon receipt of a check in the amount of Twenty Five Thousand Seven Hundred Seventy Seven Dollars ($25,777.00) for full payment of services, Cingular Wireless will have satisfied the above-mentioned conditions of approval as listed. Should you have any questions regarding the landscape requirements for your project, please contact me at Town Hall at 650-941-7222. Sincerely, 0� Carl Cahill Acting City Manager 26379 Fremont Road Los Altos Hills California 94022 650/941-7222 Fax 650/941-3160 ®■� %--31-200S 11 :97 AM MIKE _ DALKE 6R�® JENS EN March 31, 2006 Ms. Debbie Pedro — Senior Planner Town of Los Altos Hills (650) 941-3160 FAX RE: Cingular Town Hall Trees & Irrigation 925 513 8332 This is to confirm our quotation for your above referenced project per plans and specifications dated 9/23/05 as prepared by Ouiet River Land Services. Trees & Design -Build Irrigation .................... ................ .... ..76,777.0.0 Inoludes: Plants, planting and tree staking (See Qualifications) Soil amendment and fertilizers incorporated in the tree backfill mix Bark mulch in tree basins only Design -build Automatic irrigation system (See Qualifications) Clean-up Qu�aliffcatlons: Assumes grade to be plus or minus 0.1 foot of finished grade Plant Qualifications: The 5 gallon Apricot trees may not be available. We will do any extensive search If we receive a contract. Irrigation Qualifications: We have included a design-bulld bubbler system to irrigate the trees. We would connect to the water located near the solar panel area and Install a small controller on one of the buildings. We would need a 110 volt connection to the controller to be installed by others. Damage to underground utilities located other than per plan or as -built are not the responsibility of subcontractor This bid is valid for 60 days We are a union contractor Exciuslons; Power and hookup to Irrigation controller A.C. and concrete sawcutting, boring, patching or removal Existing plant material protection, removal, replacement, or maintenance Landscape maintenance for the new plantings All drainage and associated components Any work associated with placement or import of soil All hardsoape Permits and fees Performance bonds (Bondable at 1.66% of contract amount) If you have any questions on the above, or I can be of further assistance, please call. Sincerely, ��t'c a6c Mike Dalke Estimator Jensen Corporation Landscape co ntraclnrs License #259.540 10950 Noah Ill.inrV AVOIuL: Cupt:rtin(1 Collfvritio 75017 I)It 1066.16,1118 N lUt,11G 1(;hl www.jin:in�urii.coin P . 0 1 Exhibit C CONDITIONS OF APPROVAL FOR SITE DEVELOPMENT PERMIT AND CONDITIONAL USE PERMIT WIRELESS AND EMERGENCY COMMUNICATIONS FACILITY 26379 Fremont Road; Lands of Los Altos Hills (Applicant: Cingular Wireless) File #214 -05 -CUP -IS -ND 1. Any changes or revisions to the telecommunications facility or its use shall require an amendment to the applicable conditional use permit(s). Additionally, the Planning Director may, at any time, schedule a review or revocation hearing before the Planning Commission regarding the use permit, if any condition of approval is not being met or the facility is being used inconsistently with the approved use or in violation of Town development codes. 2. No modifications to the approved site development plans are allowed except as otherwise first reviewed and approved by the Planning Director or the Planning Commission, depending on the scope of the changes. 3. The site leasing agreement with the Town shall be executed prior to acceptance of plans for building plan check. 4. The use permit shall be renewed every five (5) years from the date of approval. Renewal of the permit must be requested in writing, with appropriate fees, prior to the expiration date. 5. The applicant shall submit a signed agreement to the Town, agreeing that, should the use be discontinued by the carrier, all facilities will be removed not later than ninety (90) days after discontinuance of the use or abandonment. The agreement shall be drafted by the City Attorney, and must be signed by the applicant and submitted to the Town prior to acceptance of plans for building plan check. 6. The applicant shall defend, indemnify, and hold harmless the Town of Los Altos Hills and its agents, officers, and employees from any claim, action, or proceeding against the Town of Los Altos Hills or its agents, officers, or employees to attack, set aside, void, or annul an approval of the project to the extent such actions are brought within the time period required by Government Code Section 66499.37 or other applicable law; provided, however, that the Applicant's duty to so defend, indemnify, and hold harmless shall be subject to the Town's promptly notifying the Applicant of any said claim, action, or proceeding and the Town's full cooperation in the defense of such actions or proceedings. 7. Upon completion of project construction, the applicant shall conduct testing of the Cingular and emergency communications antennas to ensure satisfactory operations of the facility, identify any interference requiring mitigation, and implement mitigation measures if needed. The applicant shall be strictly liable for Staff Report to the City Council Cingular Wireless 26379 Fremont Road February 16, 2006 Page 2 of 4 interference caused by the wireless communications facilities with the Town's emergency communication systems. The operator shall be responsible for all labor and equipment costs for determining the source of the interference, all costs associated with eliminating the interference, (including but not limited to engineering analysis, filtering, and installing directional antennas). 8. The height of the tree pole shall not exceed 70'. 9. The height at top of the highest antenna shall not exceed 75'6". 10. No portions of any antennas shall extend beyond the sides or above the top of the tree canopy. 11. The proposed tree pole shall be clad with a material resembling tree bark in texture and shall be earth tone color with a reflectivity value not greater than 40%. The mono -pine shall contain sufficient artificial foliage to resemble a healthy mature pine and to adequately screen all antennas. The foliage shall start at 15 ft. above ground level. A sample of all colors and materials shall be reviewed and approved by the Planning Department prior to issuance of a Building Permit. 12. Natural landscaping including native shrubs (e.g. mazanita, toyon, etc.) with a minimum size of 15 gallon each shall be installed around the perimeter of the tree trunk and around the equipment shed to help integrate the facility with its surroundings. The landscaping shall be installed prior to completion of project construction. 13. A minimum of six (6) specimen size evergreen trees (e.g. sequoia sempervirons) shall be planted in a staggered manner along the north property line, as shown on the redlined site plans to help screen the structure from the neighbor's view at 26540 Conejo Court (Lands of Bien). Each tree shall have a minimum height of 20' at installation. The landscaping shall be installed prior to completion of project construction. 14. A minimum of six (6) specimen size evergreen trees (e.g. sequoia sempervirons) shall be planted in groupings of three along the west property line, as shown on the redlined site plans to help screen the structure from the neighbor's view at 26530 Conejo Court (Lands of Hubbell). Each tree shall have a minimum height of 20' at installation. Staff shall consult with Mr. Hubbell regarding the quantity and placement of the screen trees prior to installation. Fewer trees may be planted at the neighbor's request. The landscaping shall be installed prior to completion of project construction. 15. A minimum of two (2) specimen size evergreen trees (e.g. sequoia sempervirons) shall be planted in the area south of the Town pathway within the vicinity of the Staff Report to the City Council Cingular Wireless 26379 Fremont Road February 16, 2006 Page 3 of 4 existing generator, as shown on the redlined site plans to help screen the structure from the neighbor's view at 26359 Esperanza Drive (Lands of Breier). The screen trees shall be a minimum size of 36" box at installation. The landscaping shall be installed prior to completion of project construction. 16. The applicant shall submit a landscape planting and irrigation plan to the Planning Department for review prior to acceptance of plans for building plan check. The applicant shall coordinate with the Town's building manager and landscape contractor to install an irrigation system and all required plantings prior to final inspection. 16a. The applicant shall pay for installation of up to twelve (12) apricot trees in the orchard adjacent to the communications facility plus applicable irrigation cost prior to acceptance of plans for building plan check. 17. No lights shall be installed on the communications facility or on the ground equipment shed. 18. The Cell on Wheels (COW) shall be removed from the Town Hall property within 120 days of City Council action on the proposed project. 19. The existing 40' tall flag pole and 17' tall radio antenna north of the heritage house shall be removed by the applicant prior to final inspection and release of electrical power to the facility. Removal of the pole shall be coordinated with the Town's Building Department and the Emergency Communications Committee. 20. The applicant shall submit a construction operation schedule subject to the review and approval of the City Engineer prior to acceptance of plans for building plan check. 21. The following BAAQMD Basic Control Measures for Construction Emissions shall be employed during project construction: • Water all active construction areas at least twice daily. • Cover all trucks hauling soil, sand, and other loose materials or require all trucks to maintain at least two feet of freeboard. • Pave, apply water three times daily or apply (non-toxic) soil stabilizers on all unpaved access roads, parking areas and staging areas at construction sites. • Sweep daily (with water sweepers) all paved access roads, parking areas and staging areas at construction sites. • Sweep streets daily (with water sweepers) if visible soil material is carried onto adjacent public streets.