HomeMy WebLinkAboutCSG, Inc. (28)AGREEMENT
THIS AGREEMENT is made and entered into on the r 4jr
day of OC r6I v , 2015 by
and between the TOWN OF LOS ALTOS HILLS (hereinafter referred to as "TOWN")
and CSG Consultants, Inc. (hereinafter referred to as "CONTRACTOR"). In
consideration of their mutual covenants, the parties hereto agree as follows:
CONTRACTOR. Shall provide or furnish the following specified services and/or
materials:
Inspect soil erosion and sedimentation control measures for
approximately 70 sites in Los Altos Hills
2. EXHIBITS. The following attached exhibits are hereby incorporated into and made
a part of this Agreement:
Proposal from CONTRACTOR dated September 22, 2015
3. TERMS. The services and/or materials furnished under this Agreement shall
commence 10/15/2015 and shall be completed by 12/30/2015, unless terminated
pursuant to Section 5(f).
4. COMPENSATION. For the full performance of this Agreement:
a. TOWN shall pay CONTRACTOR an amount not to exceed fourteen thousand
three hundred seventy-five dollars and zero cents ($14,375.00) within thirty (30)
days following receipt of invoice and completion/delivery of services/goods as
detailed in Sections 1, 2, and 3 of this Agreement and only upon satisfactory
delivery/completion of goods/services in a manner consistent with
professional/industry standards for the area in which CONTRACTOR operates.
TOWN is not responsible for paying for any work done by CONTRACTOR or any
subcontractor above and beyond the not to exceed amount.
b. Town shall not reimburse for any of CONTRACTOR's costs or expenses to
deliver any services/goods. Town shall not be responsible for any interest or late
charges on any payments from Town to CONTRACTOR.
c. CONTRACTOR is responsible for monitoring its own forces/employees/agents/
subcontractors to ensure delivery of goods/services within the terms of this
Agreement. TOWN will not accept or compensate CONTRACTOR for
incomplete goods/services.
Town of Los Altos Hills Page 1 of 4
Short form
Updated 4/23110
5. GENERAL TERMS AND CONDITIONS,
a. HOLD HARMLESS. CONTRACTOR agrees to indemnify, defend and hold
harmless the TOWN, its officers, agents and employees from any and all
demands, claims or liability of personal injury (including death) and property
damage of any nature, caused by or arising out of the performance of
CONTRACTOR under this Agreement. With regard to CONTRACTOR'S work
product, CONTRACTOR agrees to indemnify, defend and hold harmless the
TOWN, its officers, agents and employees from any and all demands, claims or
liability of any nature to the extent caused by the negligent performance of
CONTRACTOR under this Agreement.
b. INSURANCE. CONTRACTOR shall file with the TOWN a certificate of
insurance before commencing any services under this Agreement as follows:
WORKERS COMPENSATION INSURANCE: Minimum statutory
limits.
COMMERCIAL GENERAL LIABILITY AND PROPERTY DAMAGE
INSURANCE: General Liability and Property Damage Combined.
$1,000,000.00 per occurrence including comprehensive form,
personal injury, broad form personal damage, contractual and
premises/operation, all on an occurrence basis. If an aggregate limit
exists, it shall apply separately or be no less than two (2) times the
occurrence limit.
iii. AUTOMOBILE INSURANCE: $1,000,000.00 per occurrence.
iv. ERRORS AND OMISSIONS INSURANCE: $1,000,000.00 aggregate.
v. NOTICE OF CANCELLATION: The City requires 30 days written
notice of cancellation. Additionally, the notice statement on the
certificate should not include the wording "endeavor to" or "but failure
to mail such notice shall impose no obligation or liability of any kind
upon the company, its agents or representatives,"
vi. CERTIFICATE OF INSURANCE: Prior to commencement of services,
evidence of insurance coverage must be shown by a properly
executed certificate of insurance and it shall name "The Town of Los
Altos Hills, its elective and appointed officers, employees, and
volunteers" as additional insureds.
vii. To prevent delay and ensure compliance with this Agreement, the
insurance certificates and endorsements must be submitted to:
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Town of Los Altos Hills Page 2 of 4
Short form
Updated 4/23/10
c. NON-DISCRIMINATION. No discrimination shall be made in the employment of
persons under this Agreement because of the race, color, national origin, age,
ancestry, religion or sex of such person.
d. INTEREST OF CONTRACTOR. It is understood and agreed that this
Agreement is not a contract of employment and does not create an employer-
employee relationship between the TOWN and CONTRACTOR. At all times
CONTRACTOR shall be an independent contractor and CONTRACTOR is not
authorized to bind the TOWN to any contracts or other obligations without the
express written consent of the TOWN. In executing this Agreement,
CONTRACTOR certifies that no one who has or will have any financial interest
under this Agreement is an officer or employee of TOWN.
e. CHANGES. This Agreement shall not be assigned or transferred without
advance written consent of the TOWN. No changes or variations of any kind are
authorized without the written consent of the City Manager. This Agreement may
only be amended by a written instrument signed by both parties.
TERMINATION. This Agreement may be terminated by TOWN upon seven (7)
days written notice to CONTRACTOR. Monies owed for work satisfactorily
completed shall be paid to CONTRACTOR within 14 days of termination.
g. RECORDS. All reports, data, maps, models, charts, studies, surveys,
calculations, photographs, memoranda, plans, studies, specifications, records,
files, or any other documents or materials, in electronic or any other form, that
are prepared or obtained pursuant to this Agreement and that relate to the
matters covered hereunder shall be the property of the TOWN. CONTRACTOR
hereby agrees to deliver those documents to the TOWN at any time upon
demand of the TOWN. It is understood and agreed that the documents and
other materials, including but not limited to those described above, prepared
pursuant to this Agreement are prepared specifically for the TOWN and are not
necessarily suitable for any future or other use. Failure by CONTRACTOR to
deliver these documents to the TOWN within a reasonable time period or as
specified by the TOWN shall be a material breach of this Agreement. TOWN
and CONTRACTOR agree that until final approval by TOWN, all data, plans,
specifications, reports and other documents are preliminary drafts not kept by
the TOWN in the ordinary course of business and will not be disclosed to third
parties without prior written consent of both parties. All work products submitted
to the TOWN pursuant to this Agreement shall be deemed a "work for hire."
Upon submission of any work for hire pursuant to this Agreement, and
acceptance by the TOWN as complete, non-exclusive title to copyright of said
work for hire shall transfer to the TOWN. The compensation recited in Section 4
shall be deemed to be sufficient consideration for said transfer of copyright.
CONTRACTOR retains the right to use any project records, documents and
materials for marketing of their professional services.
Town of Los Altos Hills Page 3 of 4
Shorlform
Updated 4/23/10
h. ENTIRE AGREEMENT. This Agreement represents the entire agreement
between the Parties. Any ambiguities or disputed terms between this Agreement
and any attached Exhibits shall be interpreted according to the language in this
Agreement and not the Exhibits.
6. INVOICING. Send all invoices to the contract coordinator at the address below.
This Agreement shall become effective upon its approval and execution by TOWN. In
witness whereof, the parties have executed this Agreement the day and year first
written above.
CONTRACT COORDINATOR and
representative for TOWN: CONTRACTOR:
Richard Chiu
Public Works Director
Town of Los Altos Hills By:
26379 Fremont Road
Los Altos Hills, CA 94022
TOWN OF LOS ALTO HILLS:
By:
Carl Cahill, City Manager I Date
Town of Los Altos Hills Page 4 of 4
Short form
Updated 4/23/10
September 22, 2015
John Chau
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
RE: 2015 SWPPP Inspections of Residential Sites
Dear Mr. Chau:
CSG Consultants is pleased to present this proposal to provide field inspections for storm water pollution
compliance in accordance with Provision C.6 of the Municipal Regional Permit (MRP),
We understand that inspections are required for approximately 70 residential sites under construction, Of the 70
sites, we anticipate that none will require monthly inspections (site that disturb over 1 acre of land, or sites that
are high priority).
Inspections for the 70 sites are not mandated by the MRP, however we understand that the Town would like these
Inspections performed as a pro -active step towards stormwater pollution prevention.
Each residential site will be inspected at least once during the wet season. In case of violations, follow-ups will be
performed within 10 business days until the site is brought into compliance. Based on previous year's data, we
anticipate that roughly 1/3 of the sites (25 sites) will be compliant and not require a follow-up inspection, while
roughly 25 non-compliant sites will require 1 follow-up inspection (30 min each), and 20 non-compliant sites will
require 2 follow-up inspection (30-45 min each), Electronic tracking will be completed using the Town's tacking
spreadsheet.
Inspection forms will be provided by CSG, Original (white) copies will be left on site, and duplicate copies will be
returned to the Town after electronic tracking is complete. Fees will be charged on a T&M basis with an hourly
rate of $115, as follows:
Regular Site/No follow-up: 1,00 hrs X 25 sites X $115 = $2,875.00
Regular Site W/ 1 follow-up: 1,50 hrs X 25 sites X $115 = $4,312,50
Regular Site W/ 2 follow-ups: 2,25 hrs X 20 sites X $115 = $5,175.00
Electronic Tracking: 0,25 hrs X 70 sites X $115 = $2,012.50
TOTAL $14,375.00
Should additional sites be added to the list of inspections beyond the 70 listed above, additional fees may be
required. Preparation of the Provision C.6 Annual Report may be provided under this contract if any of the funds
above remain unutilized after inspections and electronic tracking are complete,
Please feel free to contact me at (650) 522-2505 should you have any questions or concerns.
Sincerely,
hl����_
Sophie Truong, P.E., QSD/QSP
Senior Engineer
1700 South Amphlett Boulevard, Yd Floor; San Mateo, CA 94402
Phone: 650-522-2500; Fax: 650-522-2599
Email: csgstaffQcsgangr.com; Online at www.csgwebsite.com
2015 Engineering Hourly Rates
Services are billed on a time and materials basis according to our Standard Rates, shown below.
Senior Principal Engineer
$205
Principal Engineer
$180
Project Manager
$180
Senior Engineer
$165
Senior Structural ,Engineer '-
-$165
Associate Engineer
$145
Assistant Engineer
$125
Engineering Designer
$115
Engineering Technician
$105
Resident Engineer
$170
Assistant Resident Engineer/ Office Engineer
$130
Senior Construction Inspector
$130
Construction: Inspector
$115
Structural Representative
$170
Two Person Survey.Crew
$285
Rates reflect and include administrative costs and routine expenses such as local mileage, copying, fax, telephone, mail,
in-house printing, software, and computer usage, etc. Reproduction and sub consultants are billed at cost plus 15%.
Rates will remain effective through December 31, 2015.
1700 South Amphlelt Boulevard, 3r° Floor, San Mateo, CA 94402
Phone; 650-522-2500; Fax: 650-522-2599
Email: csgstaff@csgengr.com; Online at www.csgwebslle,com
Formw-9
(Rev. December 2014)
Dapartment of the Treasury
Internal Revenue Service
!!il�
Request for Taxpayer Give Form to the
Identification Number and Certification requester. Do not
send to the IRS.
shown on your income tax return). Name Is required on this line; do not
entity name, if differerlt from above
3 Check appropriate box for federal tax classification: check oWIne of the following seven boxes: 4 Exemptions (codes apply only to
❑ individuaysole proprietor or ❑ C Corporations Corporation ❑ Partnership ❑ Trust/estate certain entities, not individuals; see
instructions on page 3):
single -member LLC Exempt payee code (if any)
❑ Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=partnership) 111.
Note. For a single -member LLC that is disregarded, do not check LLC; check the appropriate box in the line above for Exemption from FATCA reporting
the tax classification of the single -member owner, code (If any)
❑ Other (see Instructions) ► (AoPti• tc -W. mmrtmr d outside the U.S.)
(number, street, and apt, or suite no.)
So f9i
e, and ZIP code
C
name
7 List account number(s) hereootionaf)
Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid Social security number
backup withholding. For individuals, this is generally your social security number (SSN). However, fora
resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other
entities, it is your employer identification number (EIN). If you do not have a number, see How to get a
T1N on page 3. or
Note. If the account is in more than one name, see the instructions for line 1 and the chart on page 4 for IEmployer identification number
guidelines on whose number to enter. - lI _I O S ✓
1 19 1
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and
2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3. 1 am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding
because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage
interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and
generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the
instructions on page 3.
Sign Signature of
Here I U.S. person 11- / Uate► 9-10-15
General Instructions
Section references are to the Internal Rdvenuelode unless otherwise noted.
Future developments. Information about clev#lopments affecting Form W-9 (such
as legislation enacted after we release it) is at www.irs.gov/fw9.
Purpose of Form
An individual or entity (Form W-9 requester) who is required to file an information
return with the IRS must obtain your correct taxpayer identification number (TIN)
which may be your social security number (SSN), individual taxpayer identification
number QTIN), adoption taxpayer identification number (ATIN), or employer
identification number (EIN), to report on an information return the amount paid to
you, or other amount reportable on an information return. Examples of information
returns Include, but are not Umited to, the following:
• Form 1099 -INT (interest earned or paid)
• Form 1099 -DIV (dividends, including those from stocks or mutual funds)
• Form 1099-MISC (various types of income, prizes, awards, or gross proceeds)
• Form 1099-B (stock or mutual fund sales and certain other transactions by
brokers)
• Form 1099-S (proceeds from real estate transactions)
• Form 1099-K (merchant card and third party network transactions)
• Form 1098 (home mortgageinterest), 1098-E (student loan interest), 1098-T
(tuition)
• Form 1099-C (canceled debt)
• Form 1099-A (acquisition or abandonment of secured property)
Use Form W-9 only if you are a U.S. person (including a resident alien), to
provide your correct TIN.
If you do not return Form W-9 to the requester with a TIN, you might be subject
to backup withholding. See What is backup withholding? on page 2.
By signing the filled -out form, you:
1. Certify that the TIN you are giving is correct (or you are waiting for a number
to be issued),
2. Certify that you are not subject to backup withholding, or
3. Claim exemption from backup withholding if you are a U.S. exempt payee. If
applicable, you are also certifying that as a U.S. person, your allocable share of
any partnership income from a U.S. trade or business is not subject to the
withholding tax on foreign partners' share of effectively connected income, and
4. Certify that FATCA codes) entered on this form (if any) indicating that you are
exempt from the FATCA reporting, is correct. See What is FATCA reporting? on
page 2 for furtner information.
Cat. No. 10231X Form W-9 (Rev. 12-2014)