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HomeMy WebLinkAbout06/01/2017Approved August 3, 2017 1 Regular Planning Commission Meeting Minutes June 1, 2017 Minutes of a Regular Meeting Town of Los Altos Hills PLANNING COMMISSION Thursday, June 01, 2017, 7:00 PM Council Chambers, 26379 Fremont Road ______________________________________________________________________________ 1. ROLL CALL AND PLEDGE OF ALLEGIANCE Present: Commissioner Basiji, Commissioner Mandle, Commissioner Couperus, Commissioner Partridge, Chair Tankha Absent: None Staff: Planning Director Suzanne Avila, Senior Planner Marni Moseley, Assistant Planner Erin Horan, Consultant Planner Steve Padovan, Administrative Technician Veronica Flores 2. PRESENTATIONS FROM THE FLOOR Chair Tankha opened presentations from the floor. Roy Woolsey, Snell Lane, spoke regarding the story poles at 26653 Snell Lane for the proposed Chen residence. He stated that the site plans show that the proposed project is pushing limits on the height, size and bulk of the residence. He quoted the municipal code and said that he believed that the proposal was in violation of Town regulations and asked the Planning Commission to question whether the project should continue on the Fast Tack process or be reviewed by the Commission. The Commission and staff discussed the possible actions on the issue presented by Mr. Woolsey. No action was taken. Seeing no other person wishing to speak, Chair Tankha closed presentations from the floor. 3. PUBLIC HEARINGS Ex parte disclosures: Commissioner Couperus and Commissioner Basiji said they spoke with neighbors Randall and Lyman, and Thomas Klope from the applicants’ development team. Commissioner Partridge said he met with the Randalls and exchanged emails with Thomas Klope. Commissioner Mandle said she spoke with neighbors Laura Snable and Katie and Keith Randall, Thomas Klope, and architect Gregory Zubick. Chair Tankha Approved August 3, 2017 2 Regular Planning Commission Meeting Minutes June 1, 2017 said she met with the Katie Randall, Thomas Klope and several other members of the applicants team. 3.1 LANDS OF CROLL; 14161 Miranda Road; File #39-17-ZP-SD; A request for a Site Development Permit for a landscape screening plan for a new 7,109 square foot, two-story residence which was approved at the December 22, 2015 Fast Track hearing. In addition, the applicant is requesting a minor modification to the pool cabana location, an exception to the condition of approval related to the maximum light reflectivity value for exterior walls on the new residence, and an exception to allow multiple light fixtures within the required setbacks in order to provide a lit pathway to Miranda Road. CEQA review: Categorical Exemption per Section 15304 (b) - new landscaping; (Staff: S. Padovan) - continued from the regular Planning Commission meeting of May 4, 2017. Requested Continuance to the July 6, 2017 regular Planning Commission meeting. Consultant Planner Steve Padovan requested that the item be continued to the July 6, 2017 regular Planning Commission meeting as requested by the applicant. MOTION MADE AND SECONDED: Commissioner Partridge moved to approve the requested continuance of item 3.1 to the July 6, 2017 Regular Planning Commission Meeting. The motion was seconded by Commissioner Mandle. MOTION CARRIED 5-0: AYES: Commissioner Basiji, Commissioner Mandle, Commissioner Couperus, Commissioner Partridge, Chair Tankha NOES: None ABSENT: None ABSTAIN: None 3.2 LANDS OF HARRISON/VALIQUETTE; 26173 RANCHO MANUELLA LANE; File #69-17-ZP-SD-GD; A request for a Site Development Permit for a new 5,926 square foot two story residence with a basement and swimming pool (Maximum height 24'). CEQA review: Categorical Exemption per Section 15303 (a) and (e) (Staff: E. Horan) Assistant Planner Erin Horan presented the staff report. Commissioner Partridge asked if the blue interior line on the site plan was the setback line. Ms. Horan confirmed it was and clarified that her previous statement was regarding the development area up against the setback line and not the proposed building. Approved August 3, 2017 3 Regular Planning Commission Meeting Minutes June 1, 2017 Commissioner Mandle asked staff to indicate where the northeast neighbor is located on the current map. Commissioner Partridge then asked staff to identify heritage oak tree number nine on the same map. Commissioner Partridge asked whether the light well was considered development area. Ms. Horan confirmed it was. Commissioner Mandle asked staff to explain the Town standards for determining if a basement is day lighted. Staff clarified that it is considered a day lighted portion if more than 28 inches is extending above grade. Director Avila stated that 75% of the basement perimeter is required to be below grade and that the proposed light well is not extending above grade. Commissioner Basiji asked staff to reiterate the homeowners’ reason for proposing the removal of the heritage oak trees. Staff stated that the homeowners’ main concern stemmed from having the trees near human activity. Commissioner Basiji asked if it was certain that the trees might fall or whether it was an assumption. Ms. Horan said that the Commission and staff would be basing that call on the arborist report. The Commission and staff discussed grading policy in reference to the proposed light well. Chair Tankha asked the applicant to speak regarding his project. Louie Leu, project architect, introduced the owners and the rest of the project members. He spoke regarding the proposed site plan focusing on the light well and landscape screening. Michael Young, project arborist, spoke regarding the condition of heritage oak tree numbers nine and sixteen that the applicants wish to remove. Commissioner Partridge asked if safety concerns could be mitigated with cables. Mr. Young said that cables could help with safety concerns but that there is no certainty that it will eliminate the risk. Commissioner Mandle referred back to the chart in Mr. Young's arborist report and they further discussed the health and condition of the heritage oak trees on the property as stated in that report. Also, Commissioner Basiji inquired about cables as a possible solution to saving tree number nine. Mr. Young reiterated that he believed it could help but it would not eliminate the risk. Chair Tankha asked Mr. Young to rate the level of risk of the tree splitting once it has been reinforced. Mr. Young stated that if cabled, the tree has a fifty percent chance of not splitting. Commissioner Couperus inquired about the location of the exterior air conditioning unit and pool equipment. Mr. Leu pointed out the location on the site plan and stated that they were near the center of the property and did not believe there would be an issue. Mr. Leu added that the ability to plant better screening would be an advantage of removing tree number nine. Approved August 3, 2017 4 Regular Planning Commission Meeting Minutes June 1, 2017 Chair Tankha opened the PUBLIC HEARING. Carol Gottlieb, Environmental Design and Protection Committee, spoke against removing the proposed heritage oak trees due to concerns of making the home much more visible. Andrew Colman, Manuella Road, suggested that the Commission add a condition of approval requiring strict adherence to the rule that construction parking needs to be on the job site. Commissioner Basiji asked staff to clarify the requirements for construction parking. Director Avila confirmed that construction vehicles are required to park on the property and that staff will contact the property owners and contractor of the project to try and remedy the situation. She further explained that the building department also stresses parking conditions and construction hours during a pre- construction meeting that occurs prior to permit issuance for a new residence. Commissioner Basiji asked if town staff would red tag the property if the issue continued. Director Avila confirmed that a project could be red tagged if warnings did not remedy the issue. Mona Armistead, Rancho Manuella, expressed concern regarding landscape screening and stated that she wanted to maintain privacy. Commissioner Couperus asked Ms. Armistead if her concern came from the removal of tree sixteen specifically. She stated that that her concern was regarding tree sixteen and the four redwood trees that are proposed to be removed. Commissioner Mandle asked whether the tall cedar trees blocked her view as well. Ms. Armistead stated the cedar trees were not an issue for her. Commissioner Basiji asked if the redwood trees were material to the privacy between Ms. Armistead's property and the proposed site. She said she would not know that until the proposed residence is built. Steve Brown, Manuella Road, stated that his first concern was the element of surprise and that the Town public hearing notice was when he first became aware of the project. Further, he worried that the removal of tree number sixteen would expose the second story and would request that screening be added to mitigate this concern. Tom Gardner, Manuella Road, spoke regarding tree number nine and stated that he would like to find a way to preserve it. Chair Tankha asked the applicant to respond to neighbor concerns. Dustin Moore, landscape architect, spoke regarding the future landscape screening plan. Sean Misskelley, general contractor, addressed parking concerns. He added that the removal of tree number nine would help accommodate more on-site parking. Approved August 3, 2017 5 Regular Planning Commission Meeting Minutes June 1, 2017 Commissioner Partridge inquired about the excess dirt due to the basement excavation. Mr. Misskelley said they would cut and stock pile and then haul to lessen the impact on traffic as well. Commissioner Basiji asked whether phasing the pool installation for a time later than the main construction would help alleviate overflow parking. Mr. Misskelley stated that they would defer the excavation of the pool to five months prior to the completion of the project. Applicant Don Harrison thanked everyone for their time and input. Milton Chang, Scarff Way, commented on the easement that borders his property and spoke regarding the Town's requirements for heritage oak trees. Chair Tankha closed the PUBLIC HEARING. Commission discussion ensued. Commissioner Couperus stated that he was in agreement with the five feet of fill in the driveway for the fire truck turnaround. He said he had concerns over the light well but was pleased with the proposed one. He stated that oak tree number sixteen is in bad condition and will only get worse due to its proximity to the construction site. He agreed with removing it and replacing it with new screening. He said he was conflicted over tree number nine and although it is not in the best of condition, it is in similar condition as the other heritage oak trees that are to remain on the property. He said he did not think it was as dangerous or as much of a concern since it is not next to the pool. He said he would like to see this project come back for landscape screening because it is difficult to decide where and how much screening is needed when it is in the drawing stage. Commissioner Partridge said he supported everything that Commissioner Couperus stated. He agreed with the fire truck turnaround exception and believes that staff is correct in being cautious of light wells. In that regard, he stated that the proposed light well is adequately designed and appropriate. Further, he stated that the best way to address tree number sixteen is to add new screening with plants that will grow and fill up that space in the future. He said that there will be short term impact with increased visibility but stated that it is very common with new construction. He believed that oak tree number nine should be retained and the applicant use cables to mitigate their safety concerns. Commissioner Mandle said that she was in general agreement with her fellow Commissioners. She agreed with the fire truck turnaround, removal of tree number sixteen, and the retention of tree number nine. She said she was concerned with the light well at twelve feet wide and eight feet deep and would prefer it be reduced to six or nine feet. Further, she supported the removal of the cedar trees. Commissioner Basiji agreed with Co-Commissioners’ previous comments. He shared from personal experience the likeliness of a heritage oak tree surviving, Approved August 3, 2017 6 Regular Planning Commission Meeting Minutes June 1, 2017 contrary to what he was told by an arborist. He said he agreed with Commissioner Mandle on making the light well smaller. He stated that he was pleased with the overall design of the house. Chair Tankha congratulated the applicant on a design well done. She agreed with fellow Commissioners on the exception to the fire truck turnaround, removal of tree number sixteen, retention of tree number nine, and narrowing the cut for the light well and making it smaller. MOTION MADE AND SECONDED: Commissioner Mandle moved to approve the site development permit with the modification that the light well should be no more than nine feet wide, tree number nine is retained, the landscape screening plan come back to the Commission for approval, and subject to the approval of findings in attachment one modified to update the square footage of the light well. The motion was seconded by Commissioner Basiji. MOTION CARRIED 5-0: AYES: Commissioner Basiji, Commissioner Mandle, Commissioner Couperus, Commissioner Partridge, Chair Tankha NOES: None ABSENT: None ABSTAIN: None 3.3 LANDS OF SOMEKH; 13875 MIR MIROU DRIVE; File #364 -16-ZP-SD-GD; A request for a Site Development Permit to demolish an existing residence and detached garage and to construct a new 11,741 square foot estate home (maximum height 27') with a 751 square foot bunker and 4,875 square feet of basement, a 1,336 square-foot detached structure, a new swimming pool, driveway and related hardscape improvements and to remove seven heritage oak trees; CEQA review: Categorical Exemption per Section 15303 (a) and (e) (Staff: M. Moseley) Senior Planner Marni Moseley presented the staff report. She clarified that the home is not an estate home as stated in the description. Commissioner Partridge asked staff why the proposed residence was not an estate home. Ms. Moseley explained that the main residence is approximately 9,800 square feet and that the code defines the square footage that qualifies for an estate home as the main residence alone and that any accessory structures that is not connected above grade is not included in the qualifying square footage. Commissioner Mandle asked for clarification regarding the numbers for the proposed, existing, and maximum floor area and received Ms. Moseley’s response. Approved August 3, 2017 7 Regular Planning Commission Meeting Minutes June 1, 2017 Further, Commissioner Mandle asked about the dead trees on the pathways and Ms. Moseley explained that she was unable to access the pathways. Commissioner Couperus asked if the Open Space Committee made their recommendations based on the 30% slope. Ms. Moseley said that she believed the Committee was trying to encompass more of the slope as well as the oak trees in the area. The Commission and staff further discussed the reasoning behind the Open Space Committee's recommendations. Commissioner Partridge inquired about the twenty inch diameter oak tree that the Environmental Design and Protection Committee provided comments. Ms. Moseley said that the Committee did not provide clarification on which tree they were referring to but that it is likely to be tree twenty-nine that was intended to be retained initially but based on the condition of the tree and fault line has to be removed. The Commission and staff discussed the rationale behind the grading policy exception that the applicant was requesting. Chair Tankha asked the applicant to speak on behalf of his project. Applicant Sass Somekh introduced his design team. He gave a brief background of the homes and work he has previously done in Los Altos Hills and said he was available to answer any questions regarding his current project. Commissioner Basiji asked Mr. Somekh whether his property was three or four acres. Mr. Somekh clarified that it is four and a half acres with thirty percent of it dedicated open space and stated that he felt strongly about not dedicating more of his property. He spoke about the possibility of adding solar panels in the future and the removal of the proposed five oak trees. Commissioner Mandle inquired about the proposed grading policy exception and whether the applicant considered any other configuration that would eliminate the need for a grading exception. Architect John Aldrich explained the reasoning for the proposed arrangement of the property and clarified that the grading exception runs through the whole back of the house. Chair Tankha opened the PUBLIC HEARING. Seeing no one wishing to speak, Chair Tankha closed the PUBLIC HEARING. Commission discussion ensued. Commissioner Basiji said he visited the site and was impressed with the placement of the new structure. He believed the conservation easement addition is justified based on the number of oak trees and the slope and is in favor of granting the recommended easement. He stated that he is in favor of the proposed plan and is also in favor of retaining the pool house. Approved August 3, 2017 8 Regular Planning Commission Meeting Minutes June 1, 2017 Commissioner Mandle said she agreed fully with Commissioner Basiji. Commissioner Partridge stated that he was not usually in favor of granting exceptions to the grading policy, but believes it is the best solution to keep the house in low profile and remedy the existing condition of the property. Further, he agreed with fellow Commissioners that it is appropriate to add to the open space easement. Commissioner Couperus emphasized Town rules for building on ridgelines and said he believed that the proposed project is a great example of how it should be done and is willing to over look any slight infraction. He continued on to give a brief history about Mir Mirou Drive. Chair Tankha said that it was a beautiful site and agreed with her fellow Commissioners. She said she was more inclined to the grading policy based on the previous history of the property, is pleased with the number of trees being added, and is in favor of keeping the pool house. MOTION MADE AND SECONDED: Commissioner Basiji moved to make findings in attachment one and approve the site development permit subject to the recommended conditions of approval in attachment two. The motion was seconded by Commissioner Mandle. Chair Tankha re-opened the PUBLIC HEARING to allow the applicant to add a comment. Mr. Somekh thanked everyone for their approval and compliments on his project. He stated that he felt very strongly against the open space dedication but that if it is required he would like to suggest that the Commission allow him to raise the house two feet and leave the floor area as if it were two feet lower. Chair Tankha closed the PUBLIC HEARING. Commissioner and staff further discussed the applicant’s request. MOTION CARRIED 5-0: AYES: Commissioner Basiji, Commissioner Mandle, Commissioner Couperus, Commissioner Partridge, Chair Tankha NOES: None ABSENT: None ABSTAIN: None The Commission recessed at 9:11 p.m. Approved August 3, 2017 9 Regular Planning Commission Meeting Minutes June 1, 2017 The meeting reconvened at 9:13 p.m. 3.4 LANDS OF LEONE; 13389 Robleda Road; File #431-16-ZP-SD; A request for a Site Development Permit to construct a new 11,501 square foot estate home (maximum height of 27') with a multi-level 10,680 square foot basement, a new swimming pool and related hardscape improvements. Three (3) heritage oak trees are proposed for removal. CEQA review: Categorical Exemption per Section 15303(a) - construction of a new single-family residence (Staff: S. Padovan) Consultant Planner Steve Padovan presented the staff report. Commission asked questions of staff and received responses. Chair Tankha asked the applicant to speak on behalf of his project. Thomas Klope, landscape architect, introduced himself, the rest of the design team, and the applicants. Applicant Doug Leone stated that he read all the letters and comments from his neighbors and that he takes them quite seriously although some contain erroneous facts and misconceptions. He asked for the Commission and audience to allow him to set the record straight. He clarified that the project in question is a separate home and separate property from his current residence. Mr. Leone stated that the intent for this home is to enjoy time with his family. He spoke briefly of two previous parties he has hosted at his main residence and assured the Commission that he was not looking to use the proposed residence for commercial use. Further, he addressed concerns of his project blocking sunlight from neighboring properties. He stated that he believed in being a good neighbor and has made numerous changes to their plans to accommodate neighbors, are well within legal limits, and are not asking for any variances. Thomas Klope spoke regarding the proposed site plan. Commissioner Mandle asked Mr. Klope to repeat his previous statement about obstruction of views. Mr. Klope explained that the current proposed location of the new residence does not block the view from the second floor of the Leones’ main residence and the homes that are above them. Chair Tankha asked whether moving the fence back to the property line would change the perception. Mr. Klope stated that it would make the setback ten feet wider and that the area in question is in fact part of the Leones’ property. Gregory Zubick, project architect, reiterated that the main objective of the design is to achieve the desires of the Leones and design a project within the Town guidelines while keeping neighbors in mind. He stated that the house could have been placed either on the tennis court or the lawn and after analyzing both options it was clear that the best location was on the tennis court and the best location for the pool was Approved August 3, 2017 10 Regular Planning Commission Meeting Minutes June 1, 2017 on the lawn. Further, he spoke about the visual impact, functional use of the residence, and addressed further concerns. Commissioner Basiji inquired about the heating and cooling equipment. Mr. Zubick explained that it would be in the same general location as the pool equipment. Commissioner Mandle asked if Mr. Zubick accommodated any specific request from the neighbors. Mr. Zubick stated that they made decisions with the neighbors in mind but there was no specific input from them. Commissioner Mandle asked about the total proposed square footage. Mr. Padovan explained that his report did not reflect the revised square footage calculations and said that Mr. Zubick was correct that it was under by a few hundred feet. Mr. Zubick spoke about the setbacks. Commissioner Mandle addressed current concerns regarding service vehicles and asked Mr. Zubick where the service vehicles would park on the proposed residence. He stated that they would park in the same location but that the area would be lowered by five feet Chair Tankha asked if they considered moving or reducing the size of the building in order to provide the neighbors with a buffer. Mr. Zubick said that they reduced the size by approximately 500 square feet for the basement to qualify as basement area and said that in order to move the building forward they would have to reduce the size of the pool that is already smaller than desired. He explained that in order to make an impact, they would have to move the building a great distance and that would require cutting the usable space in half. Also, moving the building would require moving outdoor functions on the west side of the building which they wanted to avoid as that would be closer to neighbors. He stated that moving the house to the lawn and the pool to the tennis court may not satisfy neighbors. Chair Tankha stated that part of the process of building in Los Altos Hills included engaging with neighbors in order to know what would satisfy their needs and asked Mr. Zubick if he considered doing so. He said that he has never engaged with neighbors until he was further along with the project and was confident that the proposal was within the rules and guidelines and met his clients’ desires. Commissioner Basiji asked if that meant the engaging with neighbors was ahead of him. Mr. Zubick stated that he reached out to several neighbors once their planning submittal was deemed complete and was turned down by most of them. Chair Tankha opened the PUBLIC HEARING. Justin Hurd, Robleda Road, spoke regarding past occurrences involving the Leones and voiced further concerns. Katie Boissicat Randall, Wildflower Lane, spoke regarding concerns about natural light being blocked and visual impact and said she objected to the proposed project in its current condition. Approved August 3, 2017 11 Regular Planning Commission Meeting Minutes June 1, 2017 Laura Snable, Robleda Road, agreed with the unease of the Wildflower Lane neighbors. She repeated concerns she previously submitted as a supplemental document to staff and provided an update to her letter. Sylvia Seufferlein, Wildflower Lane, spoke in support of the Randalls’ concerns. Carol Gottlieb, Environmental Design and Protection Committee, noted that the proximity of the back of the house to the neighbors was very close and recommended the house be moved ten to fifteen feet further down the hill. Even though the house had been lowered an additional four feet, they still recommend the house be moved at least five more feet. She provided examples and suggestions on how it could be moved further. Mr. Klope requested the Commission to approve the project as designed and with the conditions of approval presented by the project planner. Chair Tankha closed the PUBLIC HEARING. Commission discussion ensued. Commissioner Mandle asked whether the Santa Clara County Sheriff’s department is authorized to enforce the Town's noise ordinance on gated properties. Staff stated that they will need to follow up with the sheriff’s office as they should respond to noise complaints on gated properties. Mr. Padovan said that he found the definition for a primary dwelling and read it aloud. Commissioner Couperus spoke of the criteria required by the Town and read aloud Title 10 Article 7 of the zoning code and explained why the proposed project failed to meet zoning requirements. He stated that the applicant should move the house further away, lower, or both regardless of the effect it will have on the pool. He said he would have a hard time saying the project as presented meets all the requirements the Planning Commission are supposed to uphold. He stated that although the property is technically a single family residence, in essence it is an amenity. He has issues with the proposed residence not the least of which is that it does not follow the fundamental rule of preserving ridgelines and not dominating the natural landscape. Approved August 3, 2017 12 Regular Planning Commission Meeting Minutes June 1, 2017 Commissioner Partridge said he could not recall a previous project this big that was pushed as close to the setback requirement as possible. He stated that Los Altos Hills is a town that consists of primarily single family residences and that amenities may require some compromise and that the proposed project is composed of only amenities. He believed that the applicants are within their right to build a house used for amenities but will have to move it substantially away from the neighbors to get his approval. Further he stated that the Planning Commission has a responsibility to the whole town and that the project is not in character of the Town. He read aloud a section of the Town ordinance and explained how the project did not meet certain requirements. He said that he could not support the project as proposed and was shocked that the project architect said he never reached out to the neighbors seeing as that is something the Commission nearly always encounters with every controversial project. Commissioner Mandle said she could not approve the project as it is and could not imagine that anyone believed that it would be approved for all the reasons that Commissioner Couperus and Commissioner Partridge spoke about. She believed that everyone was operating in good faith and is convinced that there is a solution. She suggested the architect reach out to the neighbors once more and give them a chance to voice their concerns and come back with a solution. Commissioner Basiji agreed with his Co-Commissioners and suggested a bridge be built between the applicants and neighbors and move forward from there. Chair Tankha reiterated that neighborhood impact and opinion is taken into consideration in the Town in order to avoid situations like the present. She believed this all could have saved time, money, and energy if neighbor input would have been sought out at the forefront of the project. She stated that she could not support the project at this time but is hopeful that everyone can work together to come to a solution. Commissioner Couperus spoke about the reasons why he could not support the current project and suggested possible solutions to his concerns. The Commission, staff, and applicants discussed possible actions. Chair Tankha moved to recess at 10:54 p.m. to allow the applicants to discuss their options. The meeting reconvened at 10:56 p.m. Mr. Klope requested that the Commission continue the item to a future date. MOTION MADE AND SECONDED: Commissioner Couperus moved to continue item 3.4 to a future date and to be re-noticed. The motion was seconded by Commissioner Mandle. Approved August 3, 2017 13 Regular Planning Commission Meeting Minutes June 1, 2017 MOTION CARRIED 5-0: AYES: Commissioner Basiji, Commissioner Mandle, Commissioner Couperus, Commissioner Partridge, Chair Tankha NOES: None ABSENT: None ABSTAIN: None 3.5 UPDATE TO TITLE 9 (SUBDIVISION ORDINANCE) OF THE LOS ALTOS HILLS MUNICIPAL CODE. The Subdivision Ordinance consists of regulations related to the subdivision of land within the Town of Los Altos Hills and were enacted for the purpose of promoting orderly development of property and the public health, safety, convenience and general welfare of Town residents. These regulations insure that the development of land is consistent with the general community objectives in the General Plan and the established rural character of the Town. The Town has determined that an update to the Subdivision Ordinance is necessary in order to bring the Town's subdivision code into conformance with the State Subdivision Map Act and to streamline and clarify the existing regulations. File #349-16-MISC, CEQA Review: Categorical Exemption per Section 15061(b) (3) (Staff: S. Padovan) - continued from the regular Planning Commission meeting of May 4, 2017. Chair Tankha moved to continue agenda item 3.5 to the July 6, 2017 regular Planning Commission meeting. 4. OLD BUSINESS – None Commissioner Couperus commented on standing seam metal roofs. The subcommittee will be meeting again on June 13, 2017. 5. NEW BUSINESS 5.1 Short Term Rentals (Staff: M. Moseley) Director Avila introduced the memo on short term rentals and asked the Commission for any input they may have in order to provide staff with a starting point for a draft ordinance. Staff and the Commission discussion ensued. Director Avila and the Commission briefly spoke about the Stirling Subdivision and the possibility of adding a special Planning Commission meeting. It was decided to set a future date based on the availability of the Commission. Approved August 3, 2017 14 Regular Planning Commission Meeting Minutes June 1, 2017 6. REPORTS FROM THE CITY COUNCIL MEETINGS 6.1 Planning Commission Representative for May 18 – Commissioner Partridge Commissioner Partridge shared with fellow Commissioners his observations of the May 18, 2017 City Council meeting. 6.2 Planning Commission Representative for June 15 – Chair Tankha 6.3 Planning Commission Representative for July 20 - Commissioner Mandle 6.4 Planning Commission Representative for August 17 – Commissioner Couperus 6.5 Planning Commission Representative for September 21 – Commissioner Basiji 7. APPROVAL OF MINUTES 7.1 Approval of May 4, 2017 minutes. Commissioner Mandle made a correction to the ex parte disclosures. MOTION MADE: Commissioner Partridge moved to approve the May 4, 2017 minutes with corrections to ex parte, by unanimous consent. MOTION CARRIED 5-0: AYES: Commissioner Basiji, Commissioner Mandle, Commissioner Couperus, Commissioner Partridge, Chair Tankha NOES: None ABSENT: None ABSTAIN: None 8. REPORTS FROM FAST TRACK MEETING – MAY 9 & 23, 2017 8.1 LANDS OF LAKHANI; 14172 Amherst Court; File #373-16-ZP-SD-GD; A request for a Site Development Permit for a new 5,883 square-foot two-story residence (Maximum height 27’) a 905 square-foot secondary dwelling unit and pool. CEQA review: Categorical Exemption per Section 15303(a) – construction of a new single-family residence where public services are available in a residential zone (Staff: M. Moseley) Approved August 3, 2017 15 Regular Planning Commission Meeting Minutes June 1, 2017 8.2 LANDS OF SCHILLINGS AND MAH, 26915 Alejandro Drive; File #70-17-ZP- SD-VAR; A request for a Site Development Permit and Minor Variance to allow for a two (2) foot encroachment into the rear yard setback for a bathroom addition to an existing residence. The amount of floor area encroaching into the setback is 17 square feet. CEQA review: Categorical Exemption per Section 15301(e) and 15305 (Staff: S. Padovan) 9. REPORTS FROM SITE DEVELOPMENT MEETINGS - MAY 9 & 23, 2017 9.1 LANDS OF CARMACK, 26815 ORTEGA DRIVE; File #83-17-ZP-SD; A request for a Site Development Permit for landscape screening, fencing and lighting plans for a previously approved new residence and pool. CEQA review: Categorical Exemption per Section and 15304(b) (Staff: S. Avila) 10. ADJOURNMENT The meeting adjourned at 11:26 p.m. Respectfully submitted, Veronica Flores Veronica Flores, Administrative Technician The minutes of the June 1, 2017 regular Planning Commissioner meeting were approved as presented at the August 3, 2017 regular Planning Commission meeting.