HomeMy WebLinkAboutEide Bailly LLPAGREEMENT
THIS AGREEMENT is made and entered into on the 7th day of August, 2023 by and
between the TOWN OF LOS ALTOS HILLS (hereinafter referred to as "TOWN") and Eide
Bailly LLP (hereinafter referred to as "CONTRACTOR"). In consideration of their mutual
covenants, the parties hereto agree as follows:
1. CONTRACTOR. Shall provide or furnish the following specified services and/or
materials:
To provide consulting accounting assistance for Fiscal Year
ending June 30, 2024.
2. EXHIBITS. The following attached exhibits are hereby incorporated into and made a
part of this Agreement:
Proposal from CONTRACTOR dated August 9th, 2023
3. TERMS. The services and/or materials furnished under this Agreement shall
commence 08/07/23 and shall be completed by 6/30/24, unless terminated pursuant
to Section 5(f).
4. COMPENSATION. For the full performance of this Agreement:
a. TOWN shall pay CONTRACTOR an amount not to exceed sixty thousand dollars
and zero cents ($60,000.00), within thirty (30) days following receipt of invoice and
completion/delivery of services/goods as detailed in Sections 1, 2, and 3 of this
Agreement and only upon satisfactory delivery/completion of goods/services in a
manner consistent with professional/industry standards for the area in which
CONTRACTOR operates. TOWN is not responsible for paying for any work done
by CONTRACTOR or any subcontractor above and beyond the not to exceed
amount.
b. Town shall not reimburse for any of CONTRACTOR's costs or expenses to deliver
any services/goods. Town shall not be responsible for any interest or late charges
on any payments from Town to CONTRACTOR.
c. CONTRACTOR is responsible for monitoring its own forces/employees/agents/
subcontractors to ensure delivery of goods/services within the terms of this
Agreement. TOWN will not accept or compensate CONTRACTOR for incomplete
goods/services.
Town of Los Altos Hills Page 1 of 3
Short form
Updated 4/26/22
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course of business and will not be disclosed to third parties without prior written
consent of both parties. All work products submitted to the TOWN pursuant to this
Agreement shall be deemed a "work for hire." Upon submission of any work for
hire pursuant to this Agreement, and acceptance by the TOWN as complete, non-
exclusive title to copyright of said work for hire shall transfer to the TOWN. The
compensation recited in Section 4 shall be deemed to be sufficient consideration
for said transfer of copyright. CONTRACTOR retains the right to use any project
records, documents and materials for marketing of their professional services.
g. CONTRACT ADMINISTRATION. The TOWN hereby designates the Assistant to
the City Manager and the City Manager as Contract Administrator for this
agreement. The CONTRACTOR shall only take direction regarding the services
provided under this Agreement from the Contract Administrator. Furthermore,
CONTRACTOR agrees that the Contract Administrator shall be included any
meeting, teleconference or written communication between any Town
representative including Committee members and the CONTRACTOR. The
TOWN may modify the Contract Administrator at any time upon providing written
notice to the CONTRACTOR.
h. ENTIRE AGREEMENT. This Agreement represents the entire agreement
between the Parties. Any ambiguities or disputed terms between this Agreement
and any attached Exhibits shall be interpreted according to the language in this
Agreement and not the Exhibits.
6. INVOICING. Send all invoices to the contract coordinator at the address below.
This Agreement shall become effective upon its approval and execution by TOWN. In
witness whereof, the parties have executed this Agreement the day and year first written
above.
CONTRACT COORDINATOR and
representative for TOWN:
Peter Pirnejad
City Manager
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Town of Los Altos Hills
Short form
Updated 4/26/22
CONTRACTOR:
By: �4 , �/ 08/10/2023
Signature Date
Bradford Rockabrand, Partner
Print name, Title
TOWN OF LOS ALTOS HILLS:
Peter Pirnejad, C y Manager Date
Page 3 of 3
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We agree to retain our work papers for a period of at least eight years from the date of our report.
Eide Bailly LLP has owners that are not licensed as certified public accountants as permitted under Section 5079
of the California Business Code. It is not anticipated that any of the non -licensee owners will be performing audit
or tax services for the Town.
Timeline
We will begin our procedures upon acceptance of this engagement agreement. We would expect to have our
work completed within a reasonable time after all required data is made available. This timetable assumes the
timely receipt of requested information and the cooperation of the parties involved. If delays are experienced in
receiving information, the delivery of our work will be delayed accordingly.
Fees
Our fees are based on the amount of time required at various levels of responsibility, plus actual out-of-pocket
expenses. Invoices are payable upon presentation. Elde Bailly will abide by an amount not to exceed figure as
noted by an issued Town purchase order or services agreement. We estimate that our fee for the engagement
will not exceed $60,000 for fiscal year ending June 30, 2024. We will notify you immediately of any
circumstances we encounter that could significantly affect this initial fee estimate.
Fees will be billed on a monthly basis in accordance with the rates prescribed below:
EB Staff
Hourly Rate
Partner
$371
Director
$350
Senior Manager
$318
Manager
$265
Supervisor
$235
Senior Associate
$201
Staff Associate
$159
Adjustments to Standard Rate Schedule
We adjust our rates on August 1st of each year. The above rates reflect the adjustment made on August 1, 2023.
We anticipate the work being completed well in advance of the next rate adjustment, but if it were not
completed, any time incurred on or after August 1, 2024 would be billed at the newly adjusted rates. This is only
a single year arrangement, but if a multi-year contract were entered into you are advised that the standard rate
schedule will be adjusted upward each August 1st through the conclusion of any multi-year contract by the
annual change in related labor costs for your area as of the preceding May 1st.
In addition, we will be compensated for any time and expenses, including time and expenses of legal counsel,
we may incur in conducting or responding to discovery requests or participating as a witness or otherwise in any
legal, regulatory, or other proceedings as a result of our Firm's performance of these services. You and your
attorney will receive, if lawful, a copy of every subpoena we are asked to respond to on your behalf and will
have the ability to control the extent of the discovery process to control the costs you may incur.
•aoueuaao}aad pue '}aaj}a'uoponalsuoo'Al!p!Ien}o SJalleua'uo!lel!wil1nog;!nnsulpnpu! siallew
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}o a}e}S aqj }o snnel age. gl!m aouepi000e u! panjlsuoo pue Aq pauaanoS aq Ileys �uawaajSe s!gl e!uaoj!le:)
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•e!uaople:)
'oluawejoes ui uosiad ui sa!l.ied aqj qi!nn palonpuoo aq Il!nn uoilelpaN •alnds!Q ag}}o uoilnlosaa algeo!uae
ue goeaa 01'aolelpaw aqj }o aouels!sse aq} gl!nn'Idwalle ol pue g1!e} pooS ui saouaaaj}!p a!agl ssnos!p o}
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LIMITATION OF DAMAGES AND NO PUNITIVE DAMAGES
The exclusive remedy available to you in any adjudication proceeding shall be the right to pursue claims for
actual damages that are directly caused by acts or omissions that are breaches by us of our duties under this
agreement and/or under applicable professional standards, such damages will be limited to no more than two
times fees paid under this agreement. In no event shall we be liable to you for any punitive or exemplary
damages, or for attorneys' fees.
TIME LIMITATION
The nature of our services makes it difficult, with the passage of time, to gather and present evidence that fully
and fairly establishes the facts underlying any Dispute. We both agree that, notwithstanding any statute of
limitations that might otherwise apply to a Dispute, it is reasonable that you may not bring any legal proceeding
against us unless it is commenced within twenty-four (24) months ("Limitation Period") after the date when we
deliver our report, return or other deliverable under this agreement to you, regardless of whether we do other
services for you or that may relate to the scope of this agreement.
The Limitations Period applies and begins to run even if you have not suffered any damage or loss, or have not
become aware of the existence or possible existence of a Dispute.
INDEMNITY
You agree that none of Eide Bailly LLP, its partners, affiliates, officers or employees (collectively "Eide Bailly")
shall be responsible for or liable to you for any misstatements in your financial information that we may fail to
detect as a result of knowing representations made to us, or the concealment or intentional withholding of
information from us, by any of your owners, directors, officers or employees, whether or not they acted in doing
so in your interests or for your benefit, and to hold Eide Bailly harmless from any claims, losses, settlements,
judgments, awards, damages and attorneys' fees from any such misstatement, provided that the services
performed hereunder were performed in accordance with professional standards, in all material respects.
If a claim is brought against you by a third -party that arises out of or is in any way related to the services
provided under this engagement, you agree to indemnify Eide Bailly LLP, its partners, affiliates, officers and
employees against any losses, including settlement payments, judgments, damage awards, punitive or
exemplary damages, and the costs of litigation (including attorneys' fees) associated with the services
performed hereunder provided that the services were performed in accordance with professional standards, in
all material respects.
ASSIGNMENTS PROHIBITED
You agree that you will not and may not assign, sell, barter or transfer any legal rights, causes of actions, claims
or Disputes you may have against Eide Bailly LLP, its partners, affiliates, officers and employees, to any other
person or party, or to any trustee, receiver or other third party.
Please sign and return the attached copy of this letter to indicate your acknowledgment of, and agreement with,
the arrangements for our engagement including our respective responsibilities. If you have any questions,
please let us know.
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