HomeMy WebLinkAboutJonathan Reichental 2025- 3 year IT plan - signedAGREEMENT
THIS AGREEMENT is made and entered into on the 16th day of January, 2025 by and
between the TOWN OF LOS ALTOS HILLS (hereinafter referred to as "TOWN") and
Jonathan Reichental, Ph.D. (hereinafter referred to as "CONTRACTOR"). In
consideration of their mutual covenants, the parties hereto agree as follows:
CONTRACTOR. Shall provide or furnish the following specified services and/or
materials:
IT Strategic Plan for years FY26-28.
2. EXHIBITS. The following attached exhibits are hereby incorporated into and made a
part of this Agreement:
Proposal from CONTRACTOR received on January 15, 2025
3. TERMS. The services and/or materials furnished under this Agreement shall
commence 01/15/25 and shall be completed by 5/31/25, unless terminated pursuant
to Section 5(f).
4. COMPENSATION. For the full performance of this Agreement:
a. TOWN shall pay CONTRACTOR an amount not to exceed fifteen thousand dollars
and zero cents ($15,000.00), within thirty (30) days following receipt of invoice and
completion/delivery of services/goods as detailed in Sections 1, 2, and 3 of this
Agreement and only upon satisfactory delivery/completion of goods/services in a
manner consistent with professional/industry standards for the area in which
CONTRACTOR operates. TOWN is not responsible for paying for any work done
by CONTRACTOR or any subcontractor above and beyond the not to exceed
amount.
b. Town shall not reimburse for any of CONTRACTOR's costs or expenses to deliver
any services/goods. Town shall not be responsible for any interest or late charges
on any payments from Town to CONTRACTOR.
c. CONTRACTOR is responsible for monitoring its own forces/employees/agents/
subcontractors to ensure delivery of goods/services within the terms of this
Agreement. TOWN will not accept or compensate CONTRACTOR for incomplete
goods/services.
Town of Los Altos Hills Page 1 of 3
Short form
Updated 4/26/22
5. GENERAL TERMS AND CONDITIONS.
a. HOLD HARMLESS. CONTRACTOR agrees to indemnify, defend and hold
harmless the TOWN, its officers, agents and employees from any and all demands,
claims or liability of personal injury (including death) and property damage of any
nature, caused by or arising out of the performance of CONTRACTOR under this
Agreement. With regard to CONTRACTOR'S work product, CONTRACTOR
agrees to indemnify, defend and hold harmless the TOWN, its officers, agents and
employees from any and all demands, claims or liability of any nature to the extent
caused by the negligent performance of CONTRACTOR under this Agreement.
b. NON-DISCRIMINATION. No discrimination shall be made in the employment of
persons under this Agreement because of the race, color, national origin, age,
ancestry, religion or sex of such person.
c. INTEREST OF CONTRACTOR. It is understood and agreed that this Agreement
is not a contract of employment and does not create an employer-employee
relationship between the TOWN and CONTRACTOR. At all times
CONTRACTOR shall be an independent contractor and CONTRACTOR is not
authorized to bind the TOWN to any contracts or other obligations without the
express written consent of the TOWN. In executing this Agreement,
CONTRACTOR certifies that no one who has or will have any financial interest
under this Agreement is an officer or employee of TOWN.
d. CHANGES. This Agreement shall not be assigned or transferred without advance
written consent of the TOWN. No changes or variations of any kind are authorized
without the written consent of the City Manager. This Agreement may only be
amended by a written instrument signed by both parties.
e. TERMINATION. This Agreement may be terminated by TOWN upon seven (7)
days written notice to CONTRACTOR. Monies owed for work satisfactorily
completed shall be paid to CONTRACTOR within 14 days of termination.
RECORDS. All reports, data, maps, models, charts, studies, surveys,
calculations, photographs, memoranda, plans, studies, specifications, records,
files, or any other documents or materials, in electronic or any other form, that are
prepared or obtained pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the TOWN. CONTRACTOR hereby
agrees to deliver those documents to the TOWN at any time upon demand of the
TOWN. It is understood and agreed that the documents and other materials,
including but not limited to those described above, prepared pursuant to this
Agreement are prepared specifically for the TOWN and are not necessarily
suitable for any future or other use. Failure by CONTRACTOR to deliver these
documents to the TOWN within a reasonable time period or as specified by the
TOWN shall be a material breach of this Agreement. TOWN and CONTRACTOR
agree that until final approval by TOWN, all data, plans, specifications, reports and
other documents are preliminary drafts not kept by the TOWN in the ordinary
Town of Los Altos Hills Page 2 of 3
Short forth
Updated 4/26/22
course of business and will not be disclosed to third parties without prior written
consent of both parties. All work products submitted to the TOWN pursuant to this
Agreement shall be deemed a "work for hire." Upon submission of any work for
hire pursuant to this Agreement, and acceptance by the TOWN as complete, non-
exclusive title to copyright of said work for hire shall transfer to the TOWN. The
compensation recited in Section 4 shall be deemed to be sufficient consideration
for said transfer of copyright. CONTRACTOR retains the right to use any project
records, documents and materials for marketing of their professional services.
g. CONTRACT ADMINISTRATION. The TOWN hereby designates the Deputy City
Manager and the City Manager as Contract Administrator for this agreement. The
CONTRACTOR shall only take direction regarding the services provided under this
Agreement from the Contract Administrator. Furthermore, CONTRACTOR agrees
that the Contract Administrator shall be included any meeting, teleconference or
written communication between any Town representative including Committee
members and the CONTRACTOR. The TOWN may modify the Contract
Administrator at any time upon providing written notice to the CONTRACTOR.
h. ENTIRE AGREEMENT. This Agreement represents the entire agreement
between the Parties. Any ambiguities or disputed terms between this Agreement
and any attached Exhibits shall be interpreted according to the language in this
Agreement and not the Exhibits.
6. INVOICING. Send all invoices to the contract coordinator at the address below.
This Agreement shall become effective upon its approval and execution by TOWN. In
witness whereof, the parties have executed this Agreement the day and year first written
above.
CONTRACT COORDINATOR and
representative for TOWN:
Cody Einfalt
Deputy City Manager
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
Town of Los Altos Hills
Short forth
Updated 4/26/22
CONTRACTOR:
01
By: / 16 / 2025
Signature Date
Jonathan Reichental
Print name, Title
TOWN OF LOS ALTO
infalt, Deput City Manager Date
L"I/
Page 3 of 3
JONATHAN REICHENTAL, PHD
Unit 2110, 1000 Foster City Blvd, Foster City, CA 94404 1 (813) 2050200 i jreichental@gmail.com
Proposal to the Town of Los Altos Hills, California
Version 2.0 —Final
To Develop an Updated 3 -Year Information Technology
(IT) Strategic Plan for the Years FY26 - FY28 to Support
the Goals of the Town Administration
January 15, 2025
The Town of Los Altos Hills is seeking the services of a professional consultant to assist with the
discovery, design, development, and delivery of an updated 3 -year IT strategic plan for the years
FY26 — FY28. This involves the following tasks:
■ Understand the vision, needs, capacity, capabilities, and budget of the Town of Los Altos
Hills and how technology and relevant supporting best practices can be applied to deliver
outstanding community results.
■ Based on the above understanding, create and deliver a high-quality, realistic, and
actionable 3 -year IT strategic plan document and presentation to town leadership.
The proposal is organized as follows:
1) Project Scope
2) Proposed Workplan Phases
a) Planning
b) Design
c) Completion Phase
3) Project Timeline
4) Fees and Expenses
5) Consultant Qualifications
1) PROJECT SCOPE
Under the direction of the Town Manager of Los Altos Hills, Jonathan Reichental, PhD
("consultant") will perform the following duties:
■ Interview stakeholders identified by the town manager in order to elicit considerations for
the updated plan.
■ Review existing documentation including the town strategy, and current and future
anticipated issues and challenges.
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■ Review and evaluate current IT solutions and services.
■ Evaluate current capabilities.
■ Identify gaps.
■ Determine potential solutions to explore.
■ Deliver a 3 -year IT strategic plan to the town manager.
■ Present completed plan to town council at public meeting.
3) PROPOSED WORKPLAN PHASES
Consultant will perform the following workto meet project objectives. The work will be done in three
phases: the discovery phase, the design phase, and the delivery phase.
a) Discovery Phase
Interview, research, analyze, and document the town vision, needs, capacity, capabilities, and
budget.
■ Interview town manager and stakeholders identified by the town manager. Up to 5 -hours of
meetings.
■ Review existing documentation including the town strategy, and current and future
anticipated issues and challenges.
■ Review and evaluate current IT solutions and services.
b) Design Phase
Develop an IT strategic plan and presentation based on discovery phase.
■ Evaluation of current capabilities.
■ Identification of gaps.
■ Determination of potential solutions to explore.
■ OUTPUT: Interim informal presentation to town manager and stakeholders identified by
town manager of proposed design. Up to 3 -hours of meetings.
c) Delivery Phase
Delivery of a 3 -year IT strategic plan document. In addition, make a presentation to the Town
council.
■ Create and deliver a final 3 -year IT strategic plan to the town manager.
■ Presentation to town council at public meeting.
■ OUTPUT: 3 -year IT strategic plan and three presentations up to 1 -hour each.
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4) PROJECTTIMELINE (APPROXIMATION)
• Discovery Phase January 20th — February 26th
• Design Phase February 27th — March 28th
• Delivery Phase March 31ST—April 17th
Schedule assumes that proposal is signed by January 17, 2025. If contract is not signed by January
17, 2025, consultant will discuss revised dates with the town manager.
5) FEES AND EXPENSES
The fees for this project are $15,000 for all services reflected in this proposal.
Client will be invoiced at the end of each phase as follows:
• Discovery Phase: $5,000
• Design Phase: $5,000
• Delivery Phase: $5,000
Cost of travel to and from Los Altos Hills City Hall is included. Most tasks will be completed
virtually. Any expenses that may be anticipated will require the approval of the Town Manager in
advance.
This proposal is valid until January 17, 2025.
6) CONSULTANT QUALIFICATIONS
Dr. Jonathan Reichental is a multiple award-winning technology leader whose 30 -year career has
spanned both the private and public sectors. In 2017, named a top 100 chief information officer
(CIO) in the world and in 2016 was named one of the top 20 most influential CIOs in the U nited
States. He is a recognized global thought leader on several emerging trends including the fourth
industrial revolution, urban innovation, the future of cities, and blockchain technology. In 2013 he
was recognized as one of the 25 doers, dreamers, and drivers in government in America. His
innovative work in government has also been recognized by the White House. Dr. Reichental's key
relevant experiences include:
Chief Information Officer at the city of Palo Alto, CA (Silicon Valley). Led and managed
strategic and day-to-day technology operations of the city. Drove forward -thinking and
innovative technology initiatives and a smart city agenda within the city, and as a model for
change for cities worldwide. Demonstrated practical leadership in the use of IoT, open
data, civic engagement, sensors, and experimentation and thought leadership in urban
innovation, blockchain, autonomous vehicles, aerial and ground drones to improve quality
of life.
Director of IT Innovations at PricewaterhouseCoopers. Primary architect of the PwC future
of IT strategy, resulting in driving change in key areas as collaboration capability and
innovation focus. Designed and deployed a systematic approach to technology innovation
management across the IT organization and into the lines of service and business units.
Global thought leadership. Author of "Smart Cities for Dummies" book. Professor and
Lecturer on innovation at University of California Berkeley, University of San Francisco,
Pepperdine University, and Menlo College.
Developed and delivered the 3 -Year IT strategic plan for Los Altos Hills for the years FY23-
25.
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