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HomeMy WebLinkAboutPalAmerican Security 07.01.2025 Town of Los Altos Hills Page 1 of 5 Short form Updated 4/26/22 AGREEMENT THIS AGREEMENT is made and entered into on the 1 day of July, 2025 by and between the TOWN OF LOS ALTOS HILLS (hereinafter referred to as "TOWN") and Pal American Security (hereinafter referred to as "CONTRACTOR"). In consideration of their mutual covenants, the parties hereto agree as follows: 1. CONTRACTOR. Shall provide or furnish the following specified services and/or materials: Conduct regular patrols of public areas, deterring criminal activity, and maintaining a visible security presence. A full description of the Scope of Work can be found in Exhibit A 2. EXHIBITS. The following attached exhibits are hereby incorporated into and made a part of this Agreement: Proposal from CONTRACTOR dated 5/29/2025 3. TERMS. The services and/or materials furnished under this Agreement shall commence July 1, 2025 and shall be completed by June 30, 2026, unless terminated pursuant to Section 5(f). 4. COMPENSATION. For the full performance of this Agreement: a. TOWN shall pay CONTRACTOR an amount not to exceed five hundred and fifty thousand dollars and zero cents ($550,000.00) within thirty (30) days following receipt of invoice and completion/delivery of services/goods as detailed in Sections 1, 2, and 3 of this Agreement and only upon satisfactory delivery/completion of goods/services in a manner consistent with professional/industry standards for the area in which CONTRACTOR operates. TOWN is not responsible for paying for any work done by CONTRACTOR or any subcontractor above and beyond the not to exceed amount. b. Town shall not reimburse for any of CONTRACTOR's costs or expenses to deliver any services/goods. Town shall not be responsible for any interest or late charges on any payments from Town to CONTRACTOR. c. CONTRACTOR is responsible for monitoring its own forces/employees/agents/ subcontractors to ensure delivery of goods/services within the terms of this Agreement. TOWN will not accept or compensate CONTRACTOR for incomplete goods/services. Town of Los Altos Hills Page 2 of 5 Short form Updated 4/26/22 5. GENERAL TERMS AND CONDITIONS. a. HOLD HARMLESS. CONTRACTOR agrees to indemnify, defend and hold harmless the TOWN, its officers, agents and employees from any and all demands, claims or liability of personal injury (including death) and property damage of any nature, caused by or arising out of the performance of CONTRACTOR under this Agreement. With regard to CONTRACTOR’S work product, CONTRACTOR agrees to indemnify, defend and hold harmless the TOWN, its officers, agents and employees from any and all demands, claims or liability of any nature to the extent caused by the negligent performance of CONTRACTOR under this Agreement. b. INSURANCE. CONTRACTOR shall file with the TOWN a certificate of insurance before commencing any services under this Agreement as follows: i. WORKERS COMPENSATION INSURANCE: Minimum statutory limits. ii. COMMERCIAL GENERAL LIABILITY AND PROPERTY DAMAGE INSURANCE: General Liability and Property Damage Combined. $1,000,000.00 per occurrence including comprehensive form, personal injury, broad form personal damage, contractual and premises/operation, all on an occurrence basis. If an aggregate limit exists, it shall apply separately or be no less than two (2) times the occurrence limit. iii. AUTOMOBILE INSURANCE: $1,000,000.00 per occurrence. iv. EXCESS LIABILITY INSURANCE: $10,000,000.00 per occurrence. v. NOTICE OF CANCELLATION: The City requires 30 days written notice of cancellation. Additionally, the notice statement on the certificate should not include the wording "endeavor to" or "but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives.” vi. CERTIFICATE OF INSURANCE: Prior to commencement of services, evidence of insurance coverage must be shown by a properly executed certificate of insurance and it shall name "The Town of Los Altos Hills, its elective and appointed officers, employees, and volunteers" as additional insureds. vii. To prevent delay and ensure compliance with this Agreement, the insurance certificates and endorsements must be submitted to: Town of Los Altos Hills Page 3 of 5 Short form Updated 4/26/22 Town of Los Altos Hills 26379 Fremont Road Los Altos Hills, CA 94022 c. NON-DISCRIMINATION. No discrimination shall be made in the employment of persons under this Agreement because of the race, color, national origin, age, ancestry, religion or sex of such person. d. INTEREST OF CONTRACTOR. It is understood and agreed that this Agreement is not a contract of employment and does not create an employer-employee relationship between the TOWN and CONTRACTOR. At all times CONTRACTOR shall be an independent contractor and CONTRACTOR is not authorized to bind the TOWN to any contracts or other obligations without the express written consent of the TOWN. In executing this Agreement, CONTRACTOR certifies that no one who has or will have any financial interest under this Agreement is an officer or employee of TOWN. e. CHANGES. This Agreement shall not be assigned or transferred without advance written consent of the TOWN. No changes or variations of any kind are authorized without the written consent of the City Manager. This Agreement may only be amended by a written instrument signed by both parties. f. TERMINATION. This Agreement may be terminated by TOWN upon seven (7) days written notice to CONTRACTOR. Monies owed for work satisfactorily completed shall be paid to CONTRACTOR within 14 days of termination. g. RECORDS. All reports, data, maps, models, charts, studies, surveys, calculations, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that are prepared or obtained pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the TOWN. CONTRACTOR hereby agrees to deliver those documents to the TOWN at any time upon demand of the TOWN. It is understood and agreed that the documents and ot her materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the TOWN and are not necessarily suitable for any future or other use. Failure by CONTRACTOR to deliver these documents to the TOWN within a reasonable time period or as specified by the TOWN shall be a material breach of this Agreement. TOWN and CONTRACTOR agree that until final approval by TOWN, all data, plans, specifications, reports and other documents are preliminary drafts not kept by the TOWN in the ordinary course of business and will not be disclosed to third parties without prior written consent of both parties. All work products submitted to the TOWN pursuant to this Agreement shall be deemed a "work for hire.” Upon submission of any work for hire pursuant to this Agreement, and acceptance by the TOWN as complete, non- exclusive title to copyright of said work for hire shall transfer to the TOWN. The compensation recited in Section 4 shall be deemed to be sufficient consideration Peter Pirnejad (Jun 9, 2025 15:57 PDT)Peter Pirnejad09/06/25 CONTACT INFO: Richard McDiarmid CSM SUBMITTED TO: Town Of Los Altos Hills Client: Cody Einfalt Title: Deputy City Manager Address: 26379 Fremont Road Los Altos Hills, Ca. 94011 PalAmerican Security 1735 N. First Street San Jose, CA 95112 Phone: (925)588-2205 rmcdiarmid@palamerican.com Office: 408.978.9111 Cell: (408)582-8185 PalAmercian.com UNIFORMED SECURITY PATROL SERVICES PROPOSAL Town Of Los Altos Hills PalAmerican Security Making the World a Safer and Friendlier Place CONFIDENTIAL PROPOSAL Copyright © 2019 PalAmerican Security Group Ltd. Security Services CONFIDENTIAL PROPOSAL Copyright © 2023 PalAmerican Security Group Ltd. All rights reserved CONFIDENTIAL PROPOSAL Copyright © 2023 PalAmerican Security Group Ltd. All rights reserved CONFIDENTIAL SECURITY PROPOSAL 2 5/29/2025 Town Of Los Altos Hills Client: Cody Einfalt Title: Assistant to the City Manager Address: 26379 Fremont Road Los Altos Hills, Ca. 94011 RE: Town Of Los Altos Hills / PalAmerican Residential Patrol Services Dear Cody, On behalf of PalAmerican Security, I would like to extend our appreciation for the opportunity to submit a proposal for the requested security services for the Town of Los Altos Hills. We are extremely proud of our comprehensive security guard programs in similar working environments that have been established around the state, as well as around the country. PalAmerican is eager to give the Town of Los Altos Hills the same level of dedication we provide to all our clients locally and across the US. PalAmerican is the provider of choice for office and commercial property security contracts. In addition to our uncompromising security guard expertise, other featured services include emergency management and threat assessment, security program assessment, and investigative services. Our numerous specialized management service s complement our standard security service offerings and have been designed specifically for similar environments as Town of Los Altos Hills. In addition, PalAmerican provides unparalleled support, with senior managers readily available for all account managers, supervisors, and security officers to assist with everyday needs. Our clients value the accessibility of our PalAmerican management team and their immediate response time with clear communication and follow-up when there is a high-priority issue. We take great pride in our timely customer service solutions which continue to strengthen our client partnerships. We are fully confident in our ability to provide the Town of Los Altos Hills with our premier security services to benefit your community. When you partner with PalAmerican as your dedicated security provider, we ensure our best practices to improve your overall security program that provides safe and secure grounds for all your residents and visitors. Should you have any questions regarding our proposal, please contact me anytime. Once again, thank you for this proposal bid opportunity and we look forward to our future partnership. Sincerely, Richard McDiarmid CSM PalAmerican Security AGREEMENT Final Audit Report 2025-06-09 Created:2025-06-09 By:Cody Einfalt (ceinfalt@losaltoshills.ca.gov) Status:Signed Transaction ID:CBJCHBCAABAA431byyhQIYue1cbgwSjjxrDL_0kmcPsu "AGREEMENT" History Document created by Cody Einfalt (ceinfalt@losaltoshills.ca.gov) 2025-06-09 - 8:31:22 PM GMT Document emailed to Peter Pirnejad (ppirnejad@losaltoshills.ca.gov) for signature 2025-06-09 - 8:31:27 PM GMT Email viewed by Peter Pirnejad (ppirnejad@losaltoshills.ca.gov) 2025-06-09 - 8:31:32 PM GMT Document e-signed by Peter Pirnejad (ppirnejad@losaltoshills.ca.gov) Signature Date: 2025-06-09 - 10:57:15 PM GMT - Time Source: server Agreement completed. 2025-06-09 - 10:57:15 PM GMT