HomeMy WebLinkAboutEngeo 06.02.2025 Amendment 2AMENDMENT NO.2 TO THE AGREEMENT BETWEEN
THE TOWN OF LOS ALTOS HILLS AND ENGEO
THIS AMENDMENT NO.2 TO THE SERVICES AGREEMENT is made at Los Altos Hills,
California, as of Uun, — , 2025, by and between THE TOWN OF LOS ALTOS HILLS
("Town"), a municipal corporation, and ENGEO. ("Consultant"), (sometimes referred together as
the "Parties") who agree as follows:
RECITALS
A. On July 16, 2014, Town and Consultant entered that certain Services Agreement
("Agreement") whereby Consultant agreed to provide engineering design services to the Town
for the Matadero Creek Restoration and Bank Stabilization Project. A true and correct copy of
the Agreement and its exhibits are attached as Attachment A.
B. On August 15, 2024, Town and Consultant entered into Amendment No. 1 to the
Services Agreement ("Amendment No. 1") whereby Consultant agreed to the Extension of
Contract Term, and Compensation. A true and correct copy of Amendment No. 1 and its exhibits
are attached as Attachment B.
C. Town and Consultant now desire to amend Amendment No. 1.
NOW, THEREFORE, for and in consideration of the promises and other good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, Town and Consultant
hereby agree as follows:
1. All terms which are defined in the Agreement and Amendment No. 1 shall have the
same meaning when used in this Amendment No. 2, unless specifically provided
herein to the contrary.
2. Extension of Contract Term. The Term of Services identified in Section 2 of
Amendment No. 1 is hereby modified as follows: The Agreement shall be
terminated with the completion of SCOPE OF SERVICES of the Original
Agreement, Amendment No. 1, and this Amendment No. 2 for Task items 1
and 2 described in Attachment C or by December 31, 2035, whichever is
sooner.
3. Compensation. The compensation specified in Section 3 of Amendment No.
1 is hereby modified as follows: The original Agreement compensation sum
is $199,800. An additional amount of $100,700 was added to the project per
Amendment No. 1. An additional amount of $133,010 is added to the project
per this Amendment No. 2. Town hereby agrees to pay Consultant a sum
not to exceed $433,510, notwithstanding any contrary indications that may
be contained in the original agreement and the Consultant's proposal dated
March 29, 2024, revised on April 29, 2025 (Attachment Q to be performed
and reimbursed costs incurred under this Agreement.
All other terms, conditions and provisions in the Agreement remain in full force and effect. If there
is a conflict between the terms of this Amendment and the Agreement, the terms of the Agreement
will control unless specifically modified by this Amendment.
Dated: J uun.-�'_,
TOWN OF LOS ALTOS HILLS ENGEO
By: - -�. By:
Peter Pirnej City Manager Robert Boeche, Principal
Attested:
By•.
ika Birdsong -Miller City Clerk
ATTACHMENT A
CONTRACTING SERVICES Ali' MMENT BETWEEN
THE TOWN OF LCIS ALT08 HILL$ AND
5NCQ
THIS AGREEMENT for Contracting services is mads by and between the Town of Los Altos Hilt$,
("Town") and ENGEO ('Contractor"). (together referred to os -the "Partles") es of July 16 .2014 (the
'tOeotive Datel.
Stiction 1.,. $ERVIOU, Subject to the terms and conditions sot forth In this Agreement, Contractor
shall provide to Town the services described In the Scope of Work attached as xfh t and incorporated
herein, at the time and place and in the manner specified therein. In the went of a conflict in or
lncAlstenoy between the terms of this Agreement.and Exhl t , the Agreement shall prevail.
1.1 Term Services. T e term of this Agreement shall begin on the Effective Cate and shall
end on and Contractor shell pomplete the work descdbeO In Dblblt
on or before that date, unless the term of the Agreerment is otherwise terminated or
extended, as provided for In Sec `po ,, The time provided to Contractor to complete the
services required, by this Agreement shall not affoot the Town's right to terminate the
Agreement, as rafereneed in S ctlo.
1.2 Standard of Performanee. Contraotor shall perform all services required pursuant to this
Agreement according to the standards observed oy a competent practitioner of the
profession In which Contractor Is engaged'.
1.3, &gftment of, Rorsonngl., Contractor shell assign only competent personnel to perform
services pursuant to this Agreement, In the event that Town, In its sola dlscrettan, at any
time during the terry` of this
Agreement,, desires the reassignment of any such persons,
Contractor shall, Immediately upon receiving notice from Town of such desire of Town,
reassign such person or persons,
1,4 T Contraotor shall devote such time to the performance of.seivlooa pursuant to this
Agreement as may be reasonably necessary to meet the standard of pertormance
Provided in II 1, above and to satisfy Contractor's obligations hereunder,
1.6 public Works ReguIremonts, The services described inx lh b t _A constitute a public
works Within the deflnition of Section 1720(a)(1) of the California labor Code. Asa result,
Contractor Is required to comply with the provisions of the Labor Code applicable to public
works, to the extant set forth in Exhibit C, Contractor shall waive, lndemnify,' hold
harmless, and defend Town concerning any liability arising out of Labor Cade Sectlon
1720 of seq.
Sectio» 2. 0Q.MPEN8ATICN, Town hereby agrees to pay Contractor a suit not to exceed
109,8ut7,Q0, notwithstanding any contrary indications that may be conialned In Contractor's proposal, for
services to be performed and reimbursable costs incurred under this Agreement, In the event of a conflict
between this Agreement and Contractor's proposal, attoohed as Exhibit A;, regarding the amount of
compensation, the Agreement shall prevail,, Town shall pay Contractor for services rendered pursuant to
Contracting Services Agreement between
Town of Los Altos Mills and ENGEO mage 1 of 14
ATTACHMENT A
this Agreement at the tithe and in the manner set forth herein, Tho payments specified below shall tie the
only payments from `fawn to Contractor for services rendered pursuant'to this Agreement. Contracior shall
s Wlt all invoices to Town In tho. manner specified herein: Except as specifically authorized by Town in
writing, Contractor shall not bill Town for'duplicate servleee performed by more than. one Peron.
Contractor and Town acknowledge and agree that compensation paid by Town'to Contractor under this
Agreement is based upon Contractor's estimated costs of providing the services required hereunder,
including salaries and benefits of employees and suboontraotors of Contractor, Consequently, the paries
further agree that compensation hereunder is intended to Include the costs of contributions to any pensions
and/or ar nultles to which Contractor ond.its employees, agents, and -subcontractors may lop ellglele, Town
therefore has no responsibility for such contributions beyond compensation required under this Agreeibent
,'l J% c+_s. Contractor shall submit involws, not more often than once a month during the
term of this Agreemont, based on the cost for services performed and reimbursable costs
Incurred prior to the invoice date, Invoices shall contain the following Infarmatlon
Serial Identlfloations: of progress bills; Le,, Progress Bill No, t for the first Invoice,
oto.;
«� The beginning and ending dates of the billing portod
A Task $ummory containittg the origlnsl contract amount, the amount of prior
billings, the tonal due this period, the balance available under the Agreement, and
the percentage of cor�npletion
At Town's option, for each work item In each task, a copy of the applicable time
entries or time sheen shall be submitted.showing the name of the pervn deing
the work, the hours spont by each person, a brief description of the work, and
The ,total number of hours of work performed under the Agreement,by Contractor
and each epployee, agent,, and subcontractor of Contractor porforming' services
hereunder as well as a separate notice when the total number othours of work by
Consultant and any individual employee, agent, or subcontractor ofansultant
reaches or, exosods eight hundred (8%) hours, which shall. Include an estimate of
the time necessary to complete the work descrlbed in Ex Iblt A;
The amount and purpose of actual expenditures for which reimbursement Is
sought;
g The Contractor's signature,,
2 o t imp Town shall make monthly paymonts; based OR invokes received, for
services satisfactorily performed, and for authorized reimbursable casts incurred, Town
shall have 30 days from the recelpt of an invoice that complies with all of the requirements
above,, to pay Contractor,
2,3 _F netf� Town shall pay tate last 10% of the total sum due pursuant to this
Agreement within 60 days after completion of the services and submittal to Town of a final
Invoice, if oil services required have been satisfactorily performed.
"Town of Los Altos Mills and
Page 2 of 44
__.,_.y..___....._...._..._______ ---- ---- ---- -------- ----
411110 ATTACHMENT A
2,4 Total Payment, Town sh,a 11 pa -y for the sery ces to'be feriderod-by CoattactOt pursustt to
this Agreement, Town shall not pay any additional sum for any expense of cost
o I
whatsever Incurred by Contractor In, rendering services pursuant to this Agreemont.
Town shall make no payment for any extra, further, or additional service pursuant to this
Agreement
in no event shall Contractor su , Wit any Invoice for an amount In excess of the maximum
amount of compensation Orovided, above either for a. task or for the entire Agreement,
unless the Agreement is modified prior to the submission of such an Invoice by a properly
executed, ohOng- e order or amendment.
M our!y Fo s., Fees for work pofform-ed by Contractor on an'hourlyUsis- shallnot exceed
the amounts, shown on the compensation schedule attached hereto as E_xhlLlt 8_
2.6 ReImbursablo Expoosop,, Reimbursable expenses are speclOW below, and shall not
exceed - KK Experises hot listed: below are not chargeable to Town. Reimbursable
expense$ are included ,in tyre e total amount of compensation provided under this Agreement
ent
that shall not be exceeded.
2.7 P'ovment of Taxes, Contractor Is solely responsible, for the payment, of employment taxes
incurred under this Agreement and any similar federal or state taxel. Contraclor
represents and warrants that Contractor Is a resident of the State of California In
acoordance with California Revenue & Taxation Code Section 18602, as may be
amended, and to, 6xOmPt from withholding. Contractor accepts sole responsible for
I
verifyinig, the residency statue of any subcontractors and withholdd taxes from noniUlfdmia
s0c.00tractors, as required by law,
24 Paythertt-go.0.0 Tormintfloq,, in the event, that the Town or Contractor terminates this
Agreement pursuant to S"ectip'n'11C the Town shall oompensate.the Contractor for, all
Optstandir4osts and reimbursable expiens.08. Incurred for work ,satisfutorilycompletod. as
of the data of written notice Of termination, Contractor shall maintain adequate 100 and
times,.hoets to. verity costsincurred to that date,
2.9 W-grization to, Perform Sere cos, The Contractor is not authorized to perform any
services or Incur any oosts, whatso6ver under the terms, of this Agreemontr until receipt of
authorization from the Contract Administrator.
Sectlgp 3 EAmOTIES AND EQUIPMENT,. Except as set: forth herein, Contractor shall, at Its sole
cost and expense., I Provide oil, 1`0011100 and equipment that may ba necessary to perform tie � services
required by this. Agreement.
S a#ian 4,INSURANOFE ReQUIREMENTS. Before beginning any work under this Agreement,
Contractor, at 18 eid expense, unless: otherwise specified below, shall procure the types and
amounts of insurance listed, bel O -w against clalms for Injuries to persons or damages to property that may
arise from or In connection with the performance of the work hereunder by the � Contractor and. - Its agents,
representatives, employees, and subcontractors. Consistent with the following provisions, Contractor shall
Town of Los Altos Hills and ENGEO Page 3 of 14
n
ATTACHMENT A
provide proof satisfactory to Town of such Insurance that mets the requirements of Ithis section and under
farms of insurance satisfactory In all respects, and that such insurance is in effect prier to beginning work to
the Town. Contractor shall maintain the insurance policies required by this section throughout the term of
this Agreement: The cost of such Insurance. shall be included In the Contractor's bid. Contractor shall not
allow any subcontractor to commence. work on any subcontract until Contractor has obtsined all insurance
required herein for the subcontractors) and provided evidence that such fnsuranoe is in Wool to Town.
Veriftctlon of tYte required Inauranco shallbe submitted and made part of this Agreement pylar to
execution. Contractor shall maintain all required insurance listed herein for the duration of this Agreement,
Warlters' .Cotnst`isatlan, Contractor shell, a#' its, sale cast: and expense, maintain
Statutory Workers' Compensatton Insurance and Employer's Liability Insurance for any
and all persons employed directly or Indirectly by Contractor, The Statutory Workers'
Compensation` Insurance and Employer's Liability Insurance shall be providedr with limits of
not less than $1,000,000.00 per accident. In the, alternatlue, Contractor rnny rely ori a self -
Insurance program to, meet those requirements, but only If the program of self-lnsurance
ca mpiles fully with the provisigns of the California I - Cade etorrnin tion of era
self-insurance program meets the standards, of the Labor Code shall be solely in the
discretion of the C.ontraet Administrator.. The insurer, If Insurance Is provldod, or the
,00 fractor, if.a program of calf-Insuranco Is provided, shaltwalve ail rights of subrogatlon
against the Town and its officers, officials, employees, and volunteers for toss arlsing from
work performed ur(der this Agreement.
4,2 Cornrr!rerolsl bane "I a :IlqLlAbIlItt InguMnce,
4,21 f eral requirements. Contractor, at its dwn cost and expense, shall Maintain
com merclal. general' and automobile liability insurance for the term of this
Agreement in an amount not less than $1,000,00.0,00 per occurrence, combined
singly limit ooveragi for ricks associated with tho work contempt tod by this
Agreement, if a Commercial denoral Liability Insurance or an Automobile Liability
form or ether forret with a general aggregate limit is used, either the general
egcdregate Ilmlt shall apply separately, to `th.e work to be performed under this
Agreer ant or the general aggregate Itmit shall bo at feast twine the required
occurrence Ilmit. Such average shalt include but shall not be limited t0i protection
against claims arising from bodily and personal injury, including death resulting;
therefrom,, and damage to prop" resulting from activities contemplated under
thIsL Agreement, Inoluding the use of owned and non -owned automobiles;
4,2.2 mi opq nf,aa era e, Commercial general average shall beat least as
broad as insurance Services Office: Commercial General liability occurronco Berm
CG 00.01 (most recent edition) covering comprehensive General Liability on an
"oecurrenoa" basis, Automobile coverage shall be at loaat as bread as Insurance
Services Office Automobile Liability farm CA 0001 (most recent edition), Code 1
(any auto); No endorsement shall be attached limiting the coverage.
413 Additiang. _regulr, mom, Each of the following shalt be included in the
insurance coverage or added as e certified endorsement. to the policy;
Contracting Services Agreement between M
Tower of Los Altos Hills and ENGLO Page 4 of 14
ATTACHMENT A
a. The Insurance shall cover on an occurrence or an occurrence basis, and
not on a Claims -merle basis~
b, Town, its officers, officials, employees, and volunteers are to be covered
as insureds as respects; Ilabillty arising out of work or operations
performed by or on behalf of the Contractor; or automobiles owned ,
leased, hired, or borrowed by the Contractor.
o. For any clalrns related to this Agreement or the work hereunder; the
Contractor's insurance covered shall be primary insurance as respects the
Town, its officers, o iclals employees, and volunteers, Any lnsurrance or
self-insurance maintained by the Town, Its officers, officials, employees, or
volunteers shall be excess of the Contractor's Insurance and shall not
contribute with It.
d;. Each: insurance policy required by this clause shall be endorsed to state
that coverage shalt not be canceled by either party, except after 30 days`
prior written notice has been provided to the Town.
4.3 profogp t~.ia ll nsuran e
4.3,1e e al re u,,,�men s. Contractor, at Its own cost and expense, shall maintain
for the period covered by. this Agreement professional llatilltyInsurance for
licensed 'profossionals performing work pursuant to this Agreement in.. an amount:
not less than $4,000,000,010covering the licensed professianols' arrors, and
omissions.. Any deductible or self-insured retention shall not exceed $160,000,00
per clairr .
4.3,E Claims -made, The fallowing; provisions shall apply, If the professional
liability coverage Is wrlttei r on a claimaµma ie feral,.
e. The: retroactive date of the policy must be shown and must be before the
date of the Agreement.
b. Insurance must be maintained and evidence of Insurance rust be
provided for at 100 s five years after completion of tho Agreetnont or the
work, so long as commercially available of reasonable rates.
c. if coverage Is canceled or not renewed and it Isnot replaced with another
claims -made policy form with a retroactive date that precedes the date of
this Agreement, Contractor must purchase an extended period Coverage
for a minimum of five years after completion of work under this
Agreement,
Town of Los Altos Hills and
Page 6 of 14
ATTACHMENT A
d, A copy of the claim reporting requirements must be submitted to the Town
for review prior to the commencement of any work under this Agreement..
4.4 Ail Policies,�e re ants
4,441 6gooptgbililly-of Insurers, All Insurance required: lay this -section Is to be placed
with Insurers with a l8asts' rating of no lose than A:Vll
4,4,E V rl#t aflarr of aavoraae� Prior to beginning any work under this Agreement,
Contractor shall furnish Town with complete copies of all policies delivered to
Contractor by the Insurer, including complete copies of all endorsements attached
to those policies, All copies of policies and endorsements shall show the signature
of a parson authorized by that insurer to bind coverage On its behalf, If the Tower
doesnot receive the required insurance documents .prior to the Contractor
beginning work, it small not waive the Contraotor's obllgotfun to provide them. The
Town reserves the right to require complete GopiAs of ell required Insurance
policies at any time,
4,4.3 Deductlbles d S f4nsuFed Merit ns Contractor shall disclose to and
obtain the written approval of Town for the $elHOsured retentions: and deductibles
before beginning any of the services or work called for by any term of this
Agreement. At the option of the Town, either, the Insurer shall reduce or eliminate
such deductibles or self-insured retentions as respects the Town, its officers,
employees, and valtanteersi or the Contractor shall provide a financial uar p ee
satisfactory to the Town guaranteeing payment of losses and rglated
Investigations, claim administration and, defense expenses. Further, If any
Insurance polloy Includes a selfwlnsured retention that must be paid by a named
Insured as a precondition of the lnaurer`a liability, or which has the off
eot of
providing that payrnerrts of the setf»nsured retention by others, Including ddditio7at
Insurods or insurers do not serve to satisfy the self-insured retention, such
provisions must be modified by specla1 endorOment so as. to not apply to the
additionat Insured coverage required by this agreement so as to not prauont any of
the parties to this agreement from satisfying or paying the self-insured retedom
required to be paid as a_ precondition to the Insurers liability., Additionally, the:
cealficates of Insurance must note, whether the policy does or does not Include any
self -leisured retention and also must disclose the, deductible.
4,4,4 Wasting Policlos, No policy required by thia , ,ectl� oar ' shall include a "wasting'
policy limit (I,e, limit that Is eroded by the cost of defense),
4,4,6 Illi„ �i yer of Subrogation. Contractor hereby agrees to waive subrogation which
any Insurer or contractor may require from vendor by virtue of the payment of any
loss. Contractor agrees to obtain any endorsements that may be neccessery to
affect this waiver of subrogation,
Town of t.as Altos Hills and
Fuge 6 of 14
ATTACHMENT A
The Workers Compensation policy shall be endorsed with =a walver of subrogation-
In
ubrogationIn favor of the entity for all work performed by the Contractor, its employees,
agents, and subcontractors.
4k$ Sub_goqJr 2. Contractor shall Include all subcontractors as nsurods`under its
policies or shall furnish separate certificates and endorsements for each
subcontractor. All coverages far subcontractors shall be subject to all of the
requlrements.stated herein.
4.5 _Romedies. In addition to any other remedies Town may have if Contractor fakto provide
or maintain any Insurance policies or policy endorsements to the extent and within the time
herein required, Town may, at its sola optlnn exercise any of the following remedies, which
are altematives to other remedies Town may have and aro not the exclusive remedy for
Contractor's breach:
Obtain .such Insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
Order Controctor to stop work under this Agreement or Withhold any payment that
becomes due to Contractor hereunder, or both stop work and withhold any payment,
until Contractor demonstrates compliance with the requtromehts hereof; and/or
m Terminate. this Agreement.
Sootion 5.gD M I ATION AND CONCTQRI ILI.
Contractor shell Indemnify, defend with counsel acceptable to Town, and hold harmless `fown and Its
officers, officials, dmployees, agents and volunteers from and against any and all liability, loss, damage,
claims, expenses, and casts {including. without limitation, attorney's fees and costs and fees of litigation}
(collectively, "Liability") of every nature arising out of or In connection with Contractor's negilgont
performance of the (services or its follure to comply wlth ony of ita obligations con talned in this Agreement;
Pop
t such LIability caused by the sole negllgence or willful miscanduct of Town,
Contractor's oggregate liability hereunder shall be limited. by Town to $4,000,000,00 regardless of the legal
theory under which such llabillty is Imposed',
The Contractor's obligation to defend and Indemnify shall not be excused because of the Contractor`s
Inability to evaluate nobility or because the Contractor evaluates friability and determines that the
Contractor Is not liable to the claimant. The Contractor must respond within30 days, to the tender of any
claim for defense and Indemnity by the Town, unless this time has been extended by the Town. If the
Contractor fails to accept or reject a tender of defense and indemnity withln 30 days, In addition to, any
other remedy authorized by law, so much of the money due the Contractor under and by virtue of this
Agreement as shall reasonably be considered necessary by the Town, may be retained by the Town until
disposition has been made of the cialm or suit for damages, or until the Contractor accepts or rejects the
tender of,defense, whichever occurs first.
`Town of Los Altos Hills and ENG50 page 7 of 14
ATTACHMENT A
With respact to third party claims against the Contractor, the Contractor waives any and: all rights of any
type to express or implied indemnity againstthe lodemniteos
Notwithstanding the forgoing, to trhe extent this Agreement Is a "construction contract" as definod by
Caiifomis Civil Code Section 2732, as may be amended from tune to. time, such duties of Contractor to
Indemnify shall not apply when to do so would be prohibited by California Civil Code Sactlon78
In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services
under this Agreement Is detormined by a court of competent jurisdiotion or the Colifornia Public Empl6yeos
Retirement System (KERS} to be eligible for enrollment In p RS as an employee of Town, Contractor shall
indemnify, defand, and holo harmless Town far the payment of any employee andlar employer
contribotlons for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well
as for the payment of any penalties and Interest on such contributions, which would otherwise be the
responsibility of Town,
Section -$TATU 4 C9NTRACT0%
63 Incf ependent Contractor,. At all times during, the term of this Agreement; Cantraeter shell
be an Independent contractor anti" shall not be an employee of Town. Town shall have the
right to control Contractor only Insofar as the results of Contreetor's services rendered
pursuant to this. Agreenlenfi end essignment of personnel pursuant to Subparagraph 1.3;
however, otharwise Town shall not have the right to control the means by which Contractor
acoomplishes services rendered pursuant to this Agreement, Notwithstanding any other
Town,; state, or federal policy, rule, regulation, law, or ordinance to the contrary, Contfootor
and any of Its empioyees, agents, and subcontrootort providing services €antler this
Agreement shall not qualify for or become entitled to, and hereby agree to welve any and
all' claims to, any componsatton, benefit, or any Incident of employ Ont by Town, Including,
but not limited- to eiiglbillty to enroli irY the California Public 5m0py s Retirement System
CPRS} as an employee of Town and entitlement to any contribution to be poid by Town
for employer contributions andtar entployee cotrtributleans for 'ERS benefits
6,2 tr ctor -No A snt. Except as Town may speclfy`in wrlUng, Contractor shall have.
no authority, express or implied, to act on behalf of Town In any capacity whatsoever as an
agent, Contractor shall have no authority, express. or Implied, pursuant to this Agreement
to bind Town to any obligation whatsoever,
§2019no L L15GAL-REgUIRMN11
7,1 fterning Law.. The laws cif the Mate of California shall govern this Agreement,
7.2 —0grDpIlancer: it Laws. Contractor and any°subcontraotors shall comply with
all laws applicable to the performance of the work hereunder.
7,3 C g r mon 1 e ul ions,: To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Contractor and: any suboontrhotom
Contracting Services Agreement between
Town of Los Altos Hills and ENGEO Pago 8 of 44
ATTACHMENT A
shall comply with all applicable rules and regulations to which'rown Is around by the terms
of such fiscal assistance program.
74 Lroenses snd.:Perniits, Contractor represents and warraintO to Town that Contractor end
its employees;, agents, and any subcontractors have all licenses; permits, qualifications,,
and approvals of whatsoever nature that are legally required to practice their respectVr
profeselons, Contractor represents to Town that Contractor and. its employees, agents,
any subcontractors shall, at their solo cost and expense, keep In effect at all times during
the term of this Agreement any licenses, penults, and approvals that,are legally required tc
practice their respective professions. In addition to tho foregoing, Contractor and any
subcontractors shall obtain and maintain during the term of this Agreement valid Business
Licenses from Town,
715 _Nondfiscrimnation and E . ual ft orku:���t- . Contractor shall :not disorimiinate, on the
Oasis of a person's race, religion, color, national origin, age; physical or montal handicap or
disability, medical condition, marital status, sex, or sexual orientation, against any
employee, applicant for employment,, sutra
in, reciplent of, or applicant for any service;
;Ag(eement. Contractor shall comply wit)
policies, rules, and requirements reloted
employmeot, contracting, and the prcrvislt
Agreement, Including but not. limited to the
of Contractor them, by,
ntractor, bidder for a subcontract, or participant
or programs provided by Contractor under this
all applicable federal, state'., and local laws,
I o equal orapurtunity and nondiscrimination In
n of any services that are the subject of this
satisfaction of any positive obligations required
Contractor shall include the provisions of this Subsection in any subcontract approved by
the Contract Administrator or this Agroement,
RNI N,1 1f N N - tlwl A I
arm oatton Town may cancel this Agreement at any time end without cause upon
written notification to Contractor,
Contractor may canal this Agreement upon 30 days' written Inotice to Town and shall
include In such notl'ca the reasons for cancellation,
In the event of termination, Contractor $hail be entitled to compensation for services
performed to the effeative date of termination; Town, however,, may condition poymertt of
such compensation upon Contractor delivering to 'yawn any or all documents,
photographs, computer softwaro, video and audio tapes, and other materials provided to
Contractor or prepared by or for Contractor or the Town In connection with this Agreement,
8,2 gnslon, Town may, in Its sole, and exclusive discretion, extend the,end date of this
Agreement beyond that provided for in subsection -l..1, Any such extension shall require a
written amendment to this Agreement, as provided for herein, Contractor understands and
agrees that, if Town grants such an extension, Town shall have no obligation to provide
Contractor with compensation beyond the maximum amount provided for In this
Town of Las Altos dills and ENGEO Page 9 of 14
ATTACHMENT A
Agroemonl. Similarly, unless authorfxed by the Contract Administrator, flown shall have
no obi gatlon to reimburse Contractor for any otherwise reimbursable expenses incurred
during the extension period'.
8.3 Amendments* The parties may amend this Agreement only by a writing signed by all the
parties,
8,4 AM Town and Ceritrootor recognize and agree that this
Agreement contemplates personal performance by Contractorand Is based upon a>
determination of Contractors unique personal oornpetence, experience, and spoolalixe
personal knowledge Moreover, a:substantial Inducement to "Town for entering Into thts
Agreement was and Is the. professional roputetlon and competence of Cantroctor,
Contraotor may not assign this Agreement or any Interest therein without the prior written
approval of ttie Contract Admlolstrator, Contractor Ghali not subcontraat any portion of the
performanca contomplaied end provided for herein, other than to the subcontractors notod
In the proposal., without prior written : epprovdl of tt e ContractAdml istratm.
8,5 survival. All obligations arising prior to the termination of this Agreement and all
provlslohs of this Agreement allocating liability between Town and Contractor shall survive
the termination of this Agreement.
8.6 Ppttogs u o 13,r aah bv.gonfrqptqC. If Contractor materially breaches any of the terms
of this Agreement, Tcwn"s remedies shall included; but not be limited ta, the following,
.6;1 Immediately terminate the Agreement;
8.8.2 Retain the plans, specifications, drawings, reports, design documents, and any
other work product prepared by Coritractot pursuant.to thio Agreement,
8.:83 Retain a different Contractor to complete the work ties_ odbed ,in Exhibit A riot
finished by Cantraotor; or
8,8.4 Charge Contractor the difference between the cost to complete the work described;
Irl. 6hlblt A that Is unfinished at the time of breach and the amount that Town
wouid; have paid Contractor pursuant to AqqLio_h_2 If Contractor had completed the
work,
ect[on 8. KEEPING— AND, LTLTUS OFREGORDS.
8...1ecords Cr ated: as Fart of Co . tr o ('s Performano , All reports, data, maps,
models, charts, studies, surveys,photographs, memoranda, plaits, studies, speolfloations,
records, files, or any other documents or materials., in electronic or any other form, that
Contractor prepares or obtains pursuant to this Agreement and that reldte to the: matters
covered hereunder snail be, the property of the T6wn, Contractor hereby agrees to deliver
those documents to the Town upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limited to, those descrlbed
Town of Las Altos Hills and ENGEC Wage 10 of 14
ATTACHMENT A
above, prepared pursuant to thls Agreerhent are prepared epeoifically for'the Town and are
not necessarily suitable for any future or other use Town and Contractor agree that, until.
final approval` by Town, all data, plans, specifloallons, reports and other doouments are
confidential and will not be released to third parties wlthout prior written consent of both
partles
9,2 Cgntractor's Banks and Records. Contractor shall maintain any and all ledgers, books
of account, Inv,, aices, vouchers, aancoledchecks, and; other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the Town under this Agreement for a minkfturr of years, or for any longer period
required bylaw, from the date of final payment to the Contractor to this Agreement.
913
and/Or copying at any time dur
the, Torn. Under Callforrrla (
funds expended under this A
'subject to the examination: and
of any audit of the Town, for a I
to
tf�t MISC LLANEOU PROVISIONS.
Any records or documents that Dectlop 9,2 of this
Antain shall be made availablo for inspection, audit,
3uiar business hours, upon oral or written request of
wont Code Section 8645.7, if the amount of public
Ment exoeeds $1d,5c5,Q, the Agreement shall be
)f the Mate Audstor, at the request of Town or as part
of 3 years after final paymentunder;the Agreement
40w1 Att�y3l, E es, If a party to this Agreement brings any action, Including an action for
declaratory relief, to enforce or interpret the provision of this Agreement, the prevaflin
party shall be entitled to reasonable attorneys' feos In addition to any other relief to which
that party may ba entitled. The court may set such No, In the same action or In a
separato action: brought for that purpose,
19,2 Nantas„ In the event that either party brings any action against the other under this
Agreement, the parties agree that trial of such action shalt be vostod exclusively it the
state courts of California In the County of tania Clara or ire the United States District Court
forthe Northern: District of California,
10.3 evcrabifity; If a court of competent jurisdiotion finds or 2rules that any provision of this
Agreement is Invalid, void, or unenforoeable, the provisions of this Agreement not so
adjudgod shell remain In full farce and effect. The invalidity in whole or In pert of any
provision of this Agreement shall not void or offect the valldity of any other provision of this
Agreement,.
10,4 No limolled Walvor of Broach, The waiver of any breach of a specific provision of this
Agreement Arias. net constitute a waiver of any other breach Of that term. or any other term
of this Agreement,
10.5 Sucoessors and Assigns, .Me provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of'tho parties,
Town of Los Altos Hliis-and FNGEO Page 11 of 14
ATTACHMENT A 1400
10.6 tfse of aggycigd,Products, Contractor shall prepare and submlt all reports, written
studies and other printed material on recycled paper to the extent it Is available at equal or
lens oast than virgin paper:
1.07 Confllct of Interest, Contractor may serve other clients, 'but vane whose activities within
the Corporate limits of "Gown or whose business, regardless of location, would place
Contractor In a "conflict of Interest, ` as that term It defined In the Political Reform Act,
codified at California Government Code Section 81000 at M,
Contractor shall not employ any Town official lin the work performed pursuant to this
Agreement, No officer or employee of Town shall have any financial interest In this
Agreement that would violate California Government Code Sections 1094 et seq.-
Contractor hereby represents that it is, not now, nor has it been In the previous 12 months,
an em-ployoe, agent, appolntea, or official of the Town. if Contraotor vias an employee,
agent,, appointee, or official of the Town in the previous twelve -,-months, Contractor
represents that It filet not parklcipto In oily manner in the forming of this Agreamertit,
Contractor understands that,, if, this, Agreement Is made In violation of Government Cade
1090 et seq , the entire Agreement Is void and Contractor will not be entitled to any
compensation for services performed pursuant to this Agreement, including reimbursement
of expenses; and Contractor will be required to reimburse the Town for any sums paid to
the Contractor. Contractor understands that; In addition too the foregoing; It may be subject
to criminal prosecution for a violation of Govomment Cade § 1490 and, if applicable, will
be disqualifled from holding publics offlce In the Stateef Caltfornla..
10.8 SoliCita i n. Contractor agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials,
10.9 olgract A inistration, This Agreement shalt be. administered by Richard Chlu Jr,
"Contract Adm1h.16trotor"), All correspondence shall be directed to or through the Contract
Administrator or his or her designee.
10.10o Ices, Any written. notice to Contractor shall be sent to:
Jonathan Suck,
ENGt;O
2010 Crow Canyon dace, Suite 250
San Ramon, CA 94,683
Any written notice to Town shall be sentto;
Richard Chlu Jr,
Public Works Department
24379 romorrt Road
f
Los Altos Hills, CA 94022
10.11 Prrofesstiggal Bqql.: Where applicable In the determination of the contract administrator,
the first page of a technical report, first page of design spealtatlons, and each page of
own of Los Altos Hills and.
Page 12 sof 14
ATTACHMENT A
The Parties have executed this Agreement as of the Effective Date,
TOWN OF LOS ALTOS HILLS
Town,of I.os Altos Hills and ENGEO Page 14 of 14
ATTACHMENT A
construction draw - Inge shall be, stamped/sealed and signed by the licensed professional
responsible for the reporWesign preparation, The stamp/seal shall be In a block entitled
"Seal and Signature of RegIsterol Professional with report/design resoprsibliltyt
t
as In the
following example,
Seal, and Signature of
with,
10.12 integration:: ntegration, This Apernent, Including the: scope of work attached hereto and
Incorporated herein, as Exhi
g4ftA; en G represents the entire and Integrated
agreement between tbZ and Contractor and supersedes all prior negotiations,
representations, or agreements, Oltho written or oraL
Exhibit,scope, of SON1,608
WWI Br Payment Schedule
ggh,ib40, Publip, WorksRequirements
110.13 9qQrater parks, Tills Agreement, may be executed In multiple munterparts, each Of which
shall be an original and oil of which together shall constitute one agreement,
[SIGNATURES ON FOLLOWING PAGE)
Town of Los Altos Hills and
Page 13 of 14
•
ATTACHMENT A
RESOLUTION 18-14,
A RESOLUTION OF THE CITY COUNCIL OF THE TOWN Of"
LOS ALTOS, HILLS AWARDING A CONTRACT TO PROVIDE DESIGN
BIDDING AND CONSTRUCTION SUPPORT SERVICES ECT THE
MATADE RO CREEK RE' PAIR PROJECT
WHERE'AS, the City Engineer of the, To" of Los Altos Hills did,duly examine and consider
the proposals submitted for providing design, bidding and construction support services for the
Matadero Creek Repair Project in Los, Altos Hills, California; and
WHEREAS, the City Engineer recommends that the contract for said project be awarded to
ENGEO in an amount not to exceed $1,95,800; and
WHEREAS, the. Public, Works Director recommends the allocation of $19,000 for project
contingency;
NOW, T)REREFORE; BE IT RE, SOLVE 1) by the City Council of the Tovm of Los Altos Hills
that.:
I The City Manager is hereby authorized 4od directed to execute a contract to the above-
named firm on behalf of the Town of Los Altos Hills.
2, The, Public Works, Director is hereby authorized to approve potential contract change
orders in ati amount Trot I to oxceed $10,000,
The above and foregoin resolution was passed and adopted by the City Council of the Town of
1 9,
Los Altos Hills at a regular meeting held on the 1,5th day of May, 2014 by the following vote.,
A Y E S., Radford, Corrigan, Harpootlian, Larsen,. Waldeck
NOES: None
ABSTAIN. None
AJ38ENT: None
BY John
0.,44�,,-A NA.,mw
John Radford, Mayor
Ani,-"sn
Deborah P adovan, City Clerk
Resolution 18-14 Page 1
Town of Ws Afton
ATTACHMENT A
EXHIBIT A.
SCOPE OF SERVICE
Exhibit A
Page"I of I
ATTACHMENT A
Proposal for Praiassional SeNfcea
Matodero Creek Dank Repair
WKA, is experienced in the application of federal and state wetland and endiln#red species
regulations and trained In the habitat evaluation methods and survey protocols used by roso rce
agencies, WRA routinely conducts a broad rango of plant and wildlife habitat evaluations,
habitatlspccics monitoring and wotlatid and riparlan studies, The f'irim provides complete services
in the evaluation, planning,, ltnplementation, and monitorir►& of wotland end endangered species
habitat restoration and mitigation prajec ts:
WRA has successfully completed dozens of silm mar geek restoration projects over the years.
WRA works of the front end of the project by identtfying the environmental constraints In the
project area for which permits will he necessary anal that ultimately shape the project design{
WRA, then works. with engineer's and fluvial geotnorphologists in developing A biologically
suitable restoration design that reduces oiwironmental Impacts while restoring the functlbns and
values of the naturalsystem, WRA's landsciipe arohltects work with our biologists in preparing
planting and irrlgation drawings that are designed to be successful whiic Integrating with the
natural surroundings. Our intimate knowledge of agency requirements and Anililartty with their
staff help streamline the. rogulatory permitting process ,saving on titno and inoney. WRA's
oxpetionced wildlife biologists hold the neoessary permits to assist with construction monitoring
when sensitive wildlife species are. of concern
Note- that with the exception of land surveying (which is optional), ENQRO and WR.A will cover
all tafiks listed In this ptoposal which leads to 4 more streamlined communication process in tete
complex permittinS, design, ccnstrubtion and lest -construction phases of the project,
4. SCOPE OF SERVICES
We Have soope-of work for the proposed Matadero Creek Repair and Bnharrcoment
p'roaect based on, our understan,ding ofptvject its described by our d scusslons with you and the
rocommendations prepared by WRECO dated Jui e 4, 2013. We would appreciate, the
opportunity to revisit this proposal after disousslons with you for appliaabillty of any items
lncluded in thls scope of work. We have listed seyoral items as uptionol .depending on whether
the gr als of the prosect can be rnet biked on provision of! the service,
We Dave included in our proposal what we consider to be the most likely- aiternativo to be
permitted based on our experience working; with the United States Amoy Comas Engineers:
(USACB) and the 'Xegiotral Water Qaality Control tabard (—RWQCB) when considering the Least
Envi �nmentally DamagIing Practicable Alterative DPA) criteria used by these agenoies in
consideration of projeot applications. l4nwever, based on our review of the. WRECO docunnenty
other alternatives that: may be less expensive may also be presented to these agencies at tho time
of consultation, if any of these less expensive alternatives are aonsidored' to meet the ,L81)pt
criteria, this proposal could be revised. Based on our review Of the W"00 document, the most
likely alternative to meet the LEDFA requirement that appears to be feasible from an engineering
perspective is they soldier pile and lagging alternative with buried rock toefsroteotion and
including additional bioteehnival measures at the toe of slope as depicted below.
Marsh 21, 2014 » 4.
_ ENG
O.J
expoal VX06110ncv .-.
ATTACHMENT A
Soldlot elk will
roposal
impv WAletsixtut
rwi
Willow '16AINtr
001449*0#41P
For purpos.0 of this proposal, We alsoassume a full N,.EPAICEQA permitting sequencei
However, NEPA may not be required, depending on which fiinding source Is selected for the
pt*01.
Task 1. Review of Ulating Documents and coordinate Meetings with USACE
BNGEO and W1U expect to spend a modest amount of time reviewing, the existing documents
for the project, inoludin technical studies and conceptual plans, as well as-, any other relovant
infomadon, needed to perform the (asks described below. We also expect to attend several,
coordination meotiriv during, tho Course of the project. Woreeoftntrid the project attend 4 pre-
project kickoff coord Inatioa meeting; at the Unitod States, Army Corps of Engineers (CJS
ACI
OMOC In San Yrancisco which, is open to new projects to discuss with that agency as well as the
Orilted States Fish and Wildlife, Service (USFWS), and the"California Departrrtent of Fish, And
Wildlife (imm). These, aacctirtgs, occur on a monthly basin and arc recommended to discuss
any concernstram resource agency offichAls before C130ANSP A pr000saos. commcnec..
Task 24, Baseline Topographic $urvoy (optlonaQ,
We can provide a 'baseline topographle survey of the reaches of creek where Improvements are
proposed if this, information has not already been obtained by Rugged -Jensen -Azar (FJA) as,
described in tho WRECO document. This work may be delegated outside of ENC 130 depending
on the complexity mqtilrod to tie into existing survey docitment4don or Wemay work with RRA
to update the topo based on a final design, which would be the most economical approach,
Task 3: NEPA Cate9orloal Exclusion with Technical Otudies/Memorandurns (optional)
The project will be subject to NEPA if any f6derat funding is used to implomont the., proposed
creek improvements. The following optional scope of work is proposed pursuant to Caltrans
Local Asslst#nOc Procedures Manual. If a different federalfuriding source is ifsed the level of
NEPA. analysis may oharip as. well, If that is the ease, we will submit a revised scope of work
for those tasks,
%W
ATTACHMENT A
M
Proposal for Profossion
Matatlerr� geek
Tosk 3a - Caltrang Rold review and Preliminary 5hviroornerital Study (P5`8) roam
WRA will I assist the Town In the preparation A ITS formfor the project. Tho purpose of the, PES
fWn is, to establish the level of efivironmental review and technical documentation requited for
federally -funded prqjects overgeoft by Caltrans., For the prepartWon of'a PES for - M1, basic
Information about the project is reviewed vob as location, extent of the proposed warm area,
naturo> of construction, and doaimented occurrences .of sensitive environmental resources, Final
determination of the necessary NEPA environmental, ntal dolcument and technical Studies will be
made upon the completion of the, PES form And signatures by Cialtrans. WRA will attend one
Field Review ireeting with. Caltrans and the Town and other key personnel
Task 3b - NEPA Documents (QatIEx and Techniaol Reports/Memorandams)
Caltrans Local Assistance, Prooedures Manual (-LAPM) lists the types of projects, that rdquire a
Categorical Exelusion with technical studies Under 23CPR 71I (4)$ 23 OVR -771 (d); sod
Appendix A of the Section 6004 MMU. Th limited to:
These types of projects but are not
bridge rehabilitation, reconstruction or repiacettent} bleyole, and pedestrian lanes, paths a ad
facilities, em.orgonoy repairs; and replabomont, modification, or repair of culverts orother
drainage fk,-Ilitiea, The ffillowing sample scope of selvives I 'a based on the "Ossump h
I 1 11 - , Op. chat : this
NEPA: level ofonvironmental, review would be required by Caltrans,
N LIF�A
�QMWXJQIat Exclusion+
NEPA defines 40 CVR 15108A - Categorical Exclusion as "a category of [federal] actions that,
docs not, Individually ' or cumulatively have it stgnifloapt Qffoct on the human environment, for
which noithcr an environmental assessment nor an environmental Irnpaot statement is requited,"
WM staff will prepare- a Categorical Exoloio for the prqjoot iti conformance with Spodian 6,6
of the LAPM. As a patt of the process, WRA will assist in the preparation of, the, required
Categorical EXCILISIOU technical reports and metn�orandutng In accordance with the format and
conton t. requi?.pments outlined In Caltrans' Standard Environmental Rofcronoq(SER), The 1001
of detail, and, typos of technie.al. reports or. monlos (or a "disoussion in the Environmontal
Document only"") Will ultimately depend on the projed, donription and location, subject to a final
determination by Caltrans..
WRA will coordinate with the Town and Caltrans to complete the Categorical Exclusion process
as detailed in the LAPM. Following, the, internal review of the teohnioal reports, and roomos, the,
procois inoludes the following, steps:
rward technical reports to Caltrans District Local Assistance Engineer (D 'A
Caltrans revioWs technical reports. and provides comments if necessary.I
o ff District toolinlual spociqlists determine, that any of the technical reports are not
complete, they will dodumont any comments in Writing. and submit them to the District
Senior Environmental Plannor (SEP) (ardeslgmo), When District technical speolialists
detorm-irvethat the toohnioal, reports aro complote, and ready for rogourcelreeulatory
review (if applicable), they will inform the, District, SEP.
March 21, 2414 .6-
,
ATTACHMENT A
Proposal for Rofesslon-ft
al vlces
�tatad$ro �roek dunk ttrapr�ir
o District SEF then ptVpares a tr�nstxtl tel letter, exrtr il, or cltacctmcntatiot oi" tetophone<
cotiv rsatlotx or meeting (it applicable) with Loc As Csttxx� o sw:mrr� rixin all c r rte nts
reaelved fiom District technical specialists and provides, a copy to the DLAE.
•
When all technical roports and memos are deteritflned to be complete and suff%cietct, Distrlot
SBI' then initiates informal/formaII consultation with alapropriate resouroe :and regulatory
�gar7u"ie�w
When resource and regulatory agency action is complete, WRA will prepare the NEPA
Categarloal )�xcluslon form and provlde to Csltrans District SEP for signature and to
detorrnloo whether eoncluslons of the technical studies and the results of consultation
indicate that the action qualifies for the Categarioal Exclusion.
• Further Caltrans Vaitfoatlon is required as wall as additional signatures.
# Complianee with NEPA completed and project can cotomence with -Tial design.
EPA Technical Reports and Met7torand:ums
Based on the final eon dlOsl`ons of the PES forth, WRA will prepare several technical studies and
memos ricedod to perform an. environmental analysis of the project that satisf !os NEPA arta
Caltrans requirements; this information will also be used In the OEQA analysis to tho maximum
extent feasible. The speclfio typo of technical re 'port required for a &%vete pra)ect 1s deterrplrted by
the review of basic project Information completed as part of the PHS form task, ,,but mey'lnaltrd
documentation regarding biological rosourees, noise, trof lo, air and noise; wator &reality and
hydrol68y, visual resources, archaeological resources, and potential Ofteots to community
planning;
Most of those documents can be
levet:. of detail of technical stud
subconsultants thatspecialize in 4
noise, WRA, would raise rely on
some of the tccl niCal 'studies
Memorandum, etc.). A Grief overv:
Biologtoal ftyouroes
ared by WRA inhouse. Dep6nding art thio types and/car
equireri, It is: possible that' WtA may kraut; to retain
Afnes Atte as miltural resources, trttfl"io, air quality, And
rojeot Onganaie geologist and hydrologist to assist with
, Locatlon flydrauU Strtdy, right«oF rvay ficehnlcttl
T comut my applicable report types: is,, provided bwow,
The, throat common types of biolaglcal resources documentation, required for federally -funded
projects ,are the Natural Environment Study (NES) and the Biological Assessment (B -A), The
N1 S; is regulre-d 1f,the project will take place in areas supparting sensltIVe blologleat resources
such as wot;14nds, stroams , and tiOgian areas, and evaluates the whole of the potential effects to
biological resources for a projeot, If a project is determined to have only a minimal effect on
biologloal resources, a NES — Minimal Impaot,may be. appropriate. A EA is required if'a project
has the potential to. et%et plant or wild'llfe speclos that are; listed under the f`ecieral Ertdongored
Spooies Aot. Col sultatioa with Caltrans biological resatirces staff and/or federal wildlife
resource agenoles is often required to fnallzo and obtain a dete mtnation of the type of
documentation requlred�,
ATTACHMENT A
Cultural �csoatrces
Professional Services
ro ordokbank Repair
The primary technical studies and eonsultations required for: cultural resources are an
arohaeologloal ecsourcosswdy, h storio properties study, and consultation with, dative Ame' rican.
tribes, The first stop in completing those studies is the idea tIfici;tion of tho Area of pctentlal
Effect (APE). The results of these studies are summarized as part of the ffisteric Property Survey
Report (HpSlt). Documentation, supporting the I;IPSR i tay vary depending on the project
location and potential to affcat historic, and cultural resources, but most often include the
Archaeological Survey It port(ASR and Historic Resources Evaluation Deport(HRER), If the
project is found to have thio potential to .effect cultural resources, a Finding of 96ot (FOA) must
be completed and filed.
Ytsual Resaurrves
Assessment, of visual resources Is completed by review of the Ca.lCaans Visuat Impact
Assessment (VIA)Guide. If necessary, evaluation of visual resources may, require proparation of
ii visual simulation, prepared by wRA using advanced computer graphics simulation software,
Water Qualliv
In most cases, water quality is assessed through the completioti of, a 'Water Quality Assossin,ent
Report (WQAAR) using the Caltrans WQAR template. `C'h a primary purpose of the 'WQAR. is to
fulfill floc req,iireiiritrits of NEVA, and provide infbrnaatlon, to the extent possible, for thio
National Pollution Di>soharge flit-iination Systeiri (NPI)ES) permitting, for stormwater disoharge.
Depending on the location and characteristics of the project, it is possible that Cali<raa will only
recl,iire. a Water Quality lvSerricararidum Instead of a 1YQAR "the Fater Quality Memorandum
would addros they key Issues listedl above but not lit tine level ,cif detall and format reg;uired by1.:
Caltrans fora WOAR, The WQAR will be completed by BNOW
Noise and Vibration Assessment `
If necessary, a hoist tool,, icai it emoranduni may be preliarod to address construction noise and
ope>~atiorial :noise. rho noise technical mom waGild identity "senslti�re receptors"' (such
as schools or residritlal areas), document arriblerit noise levels, quantify noise and vibration
from projeot construction; quantify any potential changes iti traffic raise., assess noise and
vibration lntpaotss, evaluate toraporary and, permanent impacts, ,and propose rriltigation. This levol
of arialysls is very seldom anticipated for federally -funded projects, and most oft6h is required
for projects involving a large am -cunt of'pile driving,
qtr QualitylGreunhouse GasXssessment
For many smaller federally funded projeots, Caltrans wi
quality and greenhouse gas emissions because these po
roquiremerits, If r4quired an A1V Quality Memorandum v+
report a equirernents in forttaat and would .address the PH
local. CI QA criteria. This tnoinorandum would address cat
from dust and naturally occurring asbestos,, and would q
develop an assessment of the projo'ot's potential effects on c
March 21, 2014 .8-
not require: documentation for air
;eta are often exempt from these
aldi be prepared rased on: Caltrons
(Caltrans requirements and well as
ructlor, air quality impacts such as
ntil'y grconhqusn gas emissions to
nate oltAitge
ATTACHMENT A
.Land Use and Community fmpact�
Land use, and community hxrpa pts required to be addressed by Carltrahs inehrde, but are not
limited to, construction hours, traffio management and detours, and documentation of public
outreach, if =cowry, WRAwill prepare a memorandairn identifying any community impacts
resulting from the proposed project and provide aappropriato mitigation measures: Tho need for
and extent; of this type of.doeurriontation would be assossed as Bart of the P�tS. farm task,, In
consultation with Caltrans staff.
From time. to tune; tether documentation such as a Section 4(f) rte rain rnua Findings
Memorandum, Information to support fundings for hazardous substances and niatterlails
environmental Just cc issues, and land use evaluations may be cricounterod. WItA lraas the ability
to complete these additional documents, and will do so if required; how -over, they are only
seldom required for the types of grojeots anticipated undor this scope of work and.std are not
reviewed in detail here,
Location Hydraulic ft#
1 roto will cornp,leto a location hydraulic study which will likely,be required: to demonstrate
that the prefect will not Impact 100 -year water starfaco elovaatior upon implerrrentatioai• The
Stucky will be corxipl,ced eta accordance, with the, focal AssistanooP rocedures Manual, (�At M)
TOk 4,, Wettand`0elli•i.eattonl8lolo0teal Resourcoe Assessments
WR.A will perform a wetland delineation to determine the ji.tylsdiotlon oftlie Uhitod. States Army
Corps of 8rxgineers (Corps) under the Cle1.an 'darter Act,. The, delineation,, field wor ., will bol
conducted during tho zoite visit for Task l . WRA— will `take samplo points whero any wetlands are
locatederuct prepare data shoets using the Corps' authorizedfoemat, WkA will, also doe, tiiment. the
Ordinary high water mark for aquatic features lacking wetlaInd vegotationx "WRA will prepare a
JIM fist slaws the extent of the Cors` jurisdictionand a brao>~ bettor rptrrt that elcscfibes t.o
rraethads, satrrrpl9 polnt data, and results; of the do.lineratiorr, WR will proparro a �{0ft repot for
review by the client, its welt as a final report ii�eorparattrtxg any oorrtrrtertta provided by the os ieat,
Once approved for submittal; WRA will submit tho dollneat on report and roggost that the Coals
verify tiro wrirk. This typically requires as site visit: for the Carps to verify the extent of their
jurisdiction,, and the cast of this task inetudos time for otic 'WRA Oaff member to attend the flold
verruca lion It the Corps requires any t rod ideations to the dolig04t oaa, a final rftp lncorporatin
the requested changes will be preparod. In some, cases, additional. information will be requested
by the Gores or may be needed to justify specific wrountstances `related to the site, Additional
site visits are mot included in this seops of work or budgot estimate unless otherwise, specified';
A Biological Resources Assessment (BRA) evaluates existing sonsitivo biological resources on ai
site and pi vides review of conditions, Impacts, and mitigaation that 1114y ba required by lits
Tom in the, projoct environnlental review process required under CBQ.A. WRA will produco a
13ktA existing conditions letter report sumzr atrizing oonditions at the Town of dos Altos bilis;
project area and any potential impacts and required mitigation resulting from the stream battle,,
staabilization project.
Mcirch 21, 2014 -9'»
ATTACHMENT A 1*0
Our ctpprosch for conducting the as. sessmest of the basin area consists of the following:
Prior to tine site visit, it search of tho California Department dfDish and Wild life's ( 1, FW
formerly tlae C alifortala Deptxa3mont of ]dish and Game) Ult"axnia Notural Diversity mato
Base; (CNI M), the C',a11fornta Native dant Society*s I ((NPS) Inventory of' baro and
8ndaingcred Plants,, and the United "mates Fish and Wildlife Service (,USI~WS) county and
gtladranle lists will ba ca�aducted to dotorta�ine whlela scnitive species dnd/or criticai'habitat.
have been docurnented'in the vicinity of the project, Area. Based on this search and a review
of other CrOFQ lists and publications, a list of special -status species with potential to 0,ecur
on site will be generated.
Following the preliminary site research, a site visit by a WRA biologist will be undertaken to
assess conditions in the .Project Arta,, The 'protectArea will be traversed on foot and the
habitats presenta will be assessed to determine suitability for special«status wildtlfo and plant
species, Potential Impacts, to sensitive habitats antispealal-status species related to 'protect
construction will be the focus of the site: evaluation; howevor, any pestcntial Indirect iirapaats
resulting from the; project will also betssessed
The results of the preliminary site research and the ground-based site assessment will be
prepared its brief letter report. The purpose of the tatter report is to provide an analysis of any
potential biological constraints that occur or laavo the potential to occur in the, Project Area,
Potential use oftha site by any slsoclal-statua species will be ranked as no potential, unlikoly
moderate, or high depending upas the suitttbil`ity of the (v i at `or proximity op atay know ft
records ptaccsvered In the database search,4, ny sensitive habitats are observed, on the site, a
neap of these features will lie provided, if appropriate, other potential biological regulatory
issues Will be addressed, looluding. Dactil ,sensitive habitat and: species polioi'O and local trot
ordinances,
• 0eneral avoidance and �ir�it�il�atiora :measures for any potential Impact that could occur as a
rostiltafa. project will be discussed. Thls document will he used ;in the persalt applications, as
required by environmental regulatory ageno ics,
used on the limited nature of potential impacts related to the project, It is; asstarnad that
compensatory mitigation will not be required by the agencies, Althougil unlikely, if the agencies
require compensatory naitigotlon for potential Impacts, WA. will work wltia: the client and
agenolos to develop such measures, This work will be covered tinder a separate scope of work
and budge,
We recommend that the, 'Cask 4 be completerd prior to circulation of a C EQA document, It is
required for resource agency, permitting,
'Cask G: Rev of Hydrologic and Gootechnicsl Studies and 13asls of Design Report
l3ased on oue prollttlin ary review or calculations and conceptual plans we anticipate a conceptual
design which would be, included In tiro rSOUrco agency applications and C90A documents, The
engineering analysis will invludo:
ATTACHMENT A
Nopoaal for Profossloml $1
Mntadero Greok lank
� A Hydre�iogic lirtgtt7eerirtg �fertter�l�.iYer A�nlysis Systerrt (I�I�C-TtAS} model �l'tlat� proposed
creek modifications assumed to be, based upon previous suidies in order dctermino the
100-yoar water surface elevation foxthe most likely repair" seenar to.
• 'Verifieation of rook sizing at the toe of, slope
l'relirrt narysec technical design of the,soldier pile and lagging wall with tiobacks, based on
previous information collected for the projeot.
The calculations will be signed by both 'a Professional Geotechnical and Civil Engineer licensed
In the State of CAIIfornia:
Qiven our ekperletace with the R:WQCB and other state and federal agencies that review creek
improvemexrC,projeets, we expect that the design of tho ehaniol will be rigorously revlcwed attd
that supporting documentation will, be absolutely essential if the intent of'the `own of Los Altos
Rill's is to 'in'tervene on the oreek bank We expect this report will have sahernatie 30% design
rocammondations that, if approved, will f6rm'the, bash of dosign,
'task s: CEQA
WRA will prepare an Administrative Draft Inulol Study for the proposed project utiisZing the
Appendix 0 Tktresholds of Slgnlfloaticc from the ourront version of the $tate CRQA evidelines,
as well as arty Towh-approved Thresholds of Sigpificance. The Initial Study will evaluato the
potentially signifunt impacts of the proposed ,project as the project relates,, to the
17 environmental topics in, the 11nvironnio atal C✓hooklist Form of the State CrEQA Guidelines,.
The analysis in the Initial ,Study will donsider Informatlon contained In cglstin toohnical reports
and documents related to sIrn l4r projc is (if applicable}, rolevant regulaltittps arid, polldies, and'
other appl icable information obtainod tltrough tho resca.roh drorts of V4iiftA staff:
Eased on, the conclusions of the Initial StUdy,, it is anticipated tlxo project will qualify for a
Mitigated Negative Declaration (lv1.Nb):. arzd that an Environmental Impact Report (EIF.) will not
be required. WRA can "front lead" the project description, with design f'eattiies that self --mitigate
any significant impacts of tho project, thus qualifying the project for a Negativo Declaration
instead of a MND and also precluding the neon; for a C,EQAA Mitigation Monitoring and
keportl,ng Program. WRA will s xbrzrtt three (3) copies of lite Administrative Draft Initial Study
to the'rown for first review and oomment,
WRA will address all of the Town's o0mrn,eats on theA.di,tltalstrative Draft Initial Study, It isr
assumed that the comments from the Town will be consolidted into one set; which will aid the
team lta oon plethtg the dacumcnts In the most timely and eff olent manner. WRA will prepare
one copy of a Screenoheek Draft Initial Study that the Town can review to confirm that all
comments havar been addressed,
Upon approval of the Screenoheck Draft Initial Study and Mitigated Negative Declaration, Wl
wUl reproduce additional copies of the Draft initial Study and Nogativo Declaration for the
"l'awn's use during the 30' -day public review period, Additionally, WRA will coordinate with (lie
Marcia 21, 2014 -11 w
xrxuat tux�eti�nce
ATTACHMENT A
Proposal for profossianal Services
Matadero Greek Sank Ropair-
Town .in providing web -ready d000rttetits for publication on the Townl)s websito
will produce.and circulate the Notice of Intent (NOT)> as well as any other
requirements including the notice of C:omplotion (NO) to the State t
necessary, 4V A will submit three, (3) hard copies and one (i) a ectronie col
Draft initial Study/Negativo boclaradon to the Town within one (1) week
Town's cnRraanents. WRA will reproduce up to thirty (30) oopies of the Draft in,
public review circulation period and will assume responsibility of cltculatirg
applicable aag ncies and interested parties,
needed, WRA
BQA noticing
aringhouse, if
of the revised'
om receipt of
the doou.,MAnts to
Following completion of the 30 -day public- review ,period, WR; will informally respond to
agency atod public: comments submitted on ther initial turfy egative Declaration, he. oto of
work n000ssavy to complete the V41 Initial S-tudy/Negative 1 oclaratioat is contir gant Minor the
rauanbor and nature of public eomrnents received after the Craft initial StudylNogative
Declatration i ciroulatod. WRA. assumes the Town will be responsible for the proparation and
filing the Notification of Dotermina'tion (NOi)) with the San' .Mkatep County Clerk within five
days ofproject approval its well as payment of all required riling fees,
Up to two meetings for the; CEQA task have boon inoluded in our budget, fbr Task £, Attendance
at public bearings is not proposed but can bo included if required,
Task 7; Agoncy PormItting;
The USAM regulates the placement of fill and, drodging within areas determined to be Waters
of th6 U9. Based on a lireiiattirxary review of aerial, photographs of the Fro�jgct Area and
discussions atc?ut the project with. the, project erriatcr�r arcrta coon 404 peaaait will likely be
necessary. Fite Regiotral. Water Quality C ntroi Board (ItW Cl3) must certify the use of the
Corps 404 pot"trait and will. process a 40 t Water Quallty Certification for the ,project, rax addition,
for an wotlands o►jurisdiotlonal areas found to h fall under Carps Jurisdiction, the RWQC"B
will likely claim these areas as `"waters of the State" and will require on analysis of potential
impacts to these fWur®s;
Based on the infbrmaition; gatlaerod during tho ,1� RA and, delineation ;site a; sa;ssmen WItA will
propane Clean Water Act Seotion 444 :and 401 permit applications. Both applioati tis will, be
prepared in draft farm aand subrnitted to. tho client for arovle'w prior to submission to tho as ppoles,
After the applications have been reviewed by the client, WkA will incorporate aray changes
requested by the client and then submit the applicatitonss to the USACC. sired the RWQCB,
Speolflc actions related to tlho two perklts are discussed In th6 sactlons below,
The CDFW regulaites impacts to streanhs, creeks, and lakes under Section 16112 of the 1?ish 'and.
Game Code, Im, pact$ to those features generally reguiro appli-catlon for 4Section 1602 fake and.
Streaaatmbed Alteration Agroemont, Giiven that the Westside Basin supports wetland and rlparian
like habitat aratand its mArgin, the CD FW would likely claim the featute under their jurisdlotion
as potential wildlife habitat, For all of the permit applications, WRA will work with theproject
engineer to ensure that the necessary project description and schematic engineering plans are
provided to adequately portray, the project to the regulatory ageneles,
March 21, 2014 .'12
--- ---- ------------
4
ATTACHMENT A
Task 7a: USAC8 $ectlon 404 Permit
for
A-sumina diat the weltand afid/ur stroam Impact area is likely loss: than. 0.5 aero' (or less tim
3,00 linear feet), the project may quafty for the. Noti , onwide Permit (NWP) programThe most
I
appropriate NWP for the project. will be. detorM 1 'ned base4, on the details of the project and
dlsousslons with the projeot onigincor. The Section 404 application form will addroms potential
impacts to Corps , Jurisdiction and the, neausay permit requirornerag, InolUdiq.
* Basic; notification requiremeiits 09 to site locationj projeot doorlption, and type and amount
of fill In, po-tonuallyjurisdictional areas,
# Appropriate, plan and cross sectional view, -figures that show proposed impacts to.
jurisdictional areas.
* Calculated areas and volume' of proposed fill within jurisdictional. areas.
* Determination that the projeot site docs not have any endangered speclosorcritical .habitat,
* Proposed, compensatory mWg%Ioti (ori -site or off-tsito),
# Wetland dolineation with; requostlor Orl(loation by the Corps.
s 'Brief gtat,emont concerning, Altornolves. investigated to avoid or i-ninlinize Impauts to
wetla.ndsi
WRA wil I oatculatc., the impaots to areas within r the Corps' jmIsdiction. and prepare, assoeiatcd
Cil I s figures that show these areas* *!(,A will fill out the appropriate papeivoik, for the
section 4,04 applioatiou and will servdas the olient'�,s agent during the Corps PC - rm I ittl n-8 , pro , cess.
The Corps fire u - ntly roquest� additio discuss �.e pr - 0 P I o8ed
0 nal sUo visits or to disc th, project and its
potential impact,$, on areas . within.'thelir Jurlsdiction—WRA will r6ao4ge this, portion of die
projea to. Omtjro timoly4P 1 ,
prpprigtion of the Permit and will roonduo.t. all site visits with the
Cotps As noted for Task 2#'thli' scope includes time for ono field . verifies site visit with the
Corps: Ad"na , I site vis[ s,11'required by the agencies, wI[l be covered under a separate scope
of work and hudizet.
Task 7bv, RWQOB Seq#on. 401 Gertifid-stloh
As noted above, the, RWQO� must cedifY the use of the Corps., 404 permit and will, process a
401 Water Quality Cortifleation for the project, In addition to identifying areas r of Corps
jurisdiction, WRA will identify Potential "waters of the Statoll subject to RW,QCB Jurisdiction
4rtdwill qunntify.,pptq tial acts to -t! 's
n . le 0 areas, WRA will produce GIS figgres, showing areas
of RWQCB Jurisdiction and associated im-prou and Villgoparo an 4pp � Roatlon for the
Seotloti 401 Certifloation.
Similar to tho process with the Corps, WRA will servo ,is tho client's agent for all Ifitoraotions
with the RWOOB, WRA will work with th.o project team and regulators to assure that all
necessary information is made available, for the application, WM will attend one site -visit with,
the RWQCB to assess the project ithpaotsi, if -requested by the RWQCB, Additional site visits or
other out•of-scopo will covered under a separate, scope of work and budget.
March 21, 2014. -1 4 -
n
ATTACHMENT A 4
Prapasai fctr Orofossional
Matadero Croak tai
UsOir: CQp'W Section WU AgreemeOt
08
Assuming the CDFW exerts Jurisdiction over they basin, a 1602 make and Streambed Alteration
Agreement (LSAA)will be needed for the project. The LAA covem maintenance activities with
thepotential to attor a stream- or'lakembed ar —bank, in addition to potential wildlife habitat on
their margins, The LSAA,application inoiudes moot of the sante infnmiation as the previous two
permits in addition to an environmental guostionnaire. WRA will complete the appllcat!IOil
materials and act as the Fawn's agent during, the project to make sure the CDS W has all of the
proJeot infor ation needed.
Task 1d: USFWS Soction 1
Our Initial analysis suggests that multiple federally listed wildlife species live In aquatic habitats
In the vicinity of the .project Area, Therefore, the Carps may request formal endangered-speoles
consultation with the us- ilil��l. if formal consultation _is rogue ted, WRA will prepare � Section 7
icilugical Assessment (PA) for the a projnet and will is
faotlitate the consultation picboess with
the. 0orps and the 'U.SMS, 'rho BA wilt be based on data collooted, during the 'SRA, and
delineation site visit and will describe the: suitab l ity of an-sita. hAbltat conditions for the federally,
Ilsted species known fiom the vidnity, as well as any potential Impacts which may occur to those,
scecias as a result of the nroie.et,, and any mitimlan measures recornnaended to offset ootondal
This task Includes budget icor one, site visit, If, requester. by the V$ W'S, Thls site visit would be.
In add 10,
to the site, visits associated with Task 1 and Task 2. ThI& task also ln.oIudas budget for
up to two phone or in-person Meetings with Corps or USFWS personnel to di'seuss potential
impacts and proposed mitigation.
Task 0s Plattting Plan
If requested by the federal and state sgecles, aJBNOEO will prepare a revpetatlata plan OnCAD
that slows a typical planting palette. in areas, where plants are proposed to be propagated, Theso'
aretypI ' 11 prepare in uppart of a, Creek Restoration and Monitoring Matt to dcr otistrato to
the ageticles that the ft`naf crook design will provido native riparian habitat with coroparable,
fltnetiens and values as s ndlar creeks in the: area:, In,forzrttttion .included ars a plantltig plan
Irtoludes species to be plaited at what cross seotional elevatlans Meng the orcek,- bank, sptxcing
requlrurnent ,plant sizes, caging needs, and hydroseedln,g requirements,
"ask 9: Improvement Plan Set, Techhlcal Specifications and Cost l stlmott,
We ar►ttelpate that a_ final sot of improvement plans can be prepared based on topographic survey
information from the preliminary plan for the creek restoration approved by the RWQOB, the,
USACE and the CDFW per the Technloal Studies and Planting.Plan perf0med. In Tasks 5 acid il.
Tech deal specifications will also be furnished describing materials and installation procedures.
We. will also prepare an engineer's cosi estirnato based on material Installation costs we have
encotFrtterod in the last two years fast similar proicots. The purpose of the plans, technical
spoolfleations and post estimates will be to provide a oamplete -sot of bld documents for the final
design of the creek,
ATTACHMENT A
Proposal for
Task 10: Oonatruction Support
After issuance, of the bid p4ckagowo anticipate Providing the following sOrvicos, associated with
the project,
Into.rprot plans and speclfiOtloins andlor inclusion of addenda during the Wdbgprocess,
Attend pre-construotion oonforenco with soleotod oobtrArptori
► ProvideVngs observation biologloal support during the time of construction
- t�, ItibSemaand - I 1 11. 9
as required, inolu4ing training of on-sife-constrootion personnel r for Wologic imcs.
Respond to Requests for Information (101s) during construction.
Provide a letter to the Town stating that the 0-onstrUotion has been performed in geopeal
0011t6rmance vitin` our recommendations.
We have estimated 4 price, Assuming a 4 -weep construo. Ion sch dulowith 2.,caigineoring site
YlOta per wook and I biologist visit per week.
WRA Will suggpst that full-time rrionitoring, by .9 qu4liflocl biologist will not be, needed during
the oonstrootionof this project. Instead, tho Agpolos.- often allow a qualified biologist to train, the
construction foreitian to conduct morning, site, inspootlong.to.-onstife that no., listod species have
move'din to the project area during the preceding evening. Kowever, if the agencies determine as
part o the quirementst
n Te niltigatio : than ftill-tino, m
xonitorIng by it quglitwd biologist is, required,
.
;ki4 can. Oondout, the, monitoring during the construct: lon phase of the project,
Task Id Is-est.1matod at approximately $12,000, although we this- prioe would need to be re.
visited aft. Permits have been Issued to ensure that an on -Ate biologist Is not required dut1ing
construction;
Task 11, Post-Oonstruction Monit(
I orl7nq
Typ [ol lx, the RWQCB
the USACE, and the CDFW require 5-10 years of monItbring, Aftecereek
i I ntcrvonfion projects are completed to, ensure that all stzoopss criteria in. the � permits .issued knave
n_t6t, . W V have not included anexact price tor this itch as'. Howovor, fbr budgeting
purposes, we ostirnate, that it can be. porfoymod for appro imately $4,000 poryoor for 7 Years. W
carp work with you to limit the amount of our time spent on post-oansmiction monitoring.
Match 21, 7.014 -15-
ATTACHMENT A
HISIT
COMPENSATION SCHEDULE
Tontracling S�rvl5s AgraW6nt belwWn
Town of Los:Altos Hills and ENGPO exhibit B
Page 1 sof 1
ATTACHMENT A
for
We estimate to following costs for the project based on tb& task Item listed In the Soopo of
Services Suflon:
fte
Task l; RP.Aow of EXIst1nPDo0-uffi0nt$ and Coadingtion Meetings ............................... 3 4,600
Task, Baseline, ToppgrajJWw Surve, * ........ , ...... ........ ............. 5,000
i/j
y
Task 5 'i MIRA* ..... ................. ............ ............ 60,000:
Task 4: Wetlands DefineatiowBiological Assessment ..................... ..........$ 71000
Task 5:, 1(ydrallo.suldy Ono Final Auk of Design ............... $ 6,060
Task6: CEQA,,i— ............. ........... ............. ................ ........ "S 214$0*00
Q,Q,
Task 7; Age O.y ConsuRation. (Inclodes RWQCB, USACE, CDFW and ll-,qFWS*) V—:401 �5,� 0
�la u4n
Task 8: ...... ............ .......... ........ 3'300
Task 9: Improvement Mn, $ct,, Toohnioal Speoffleations. Aqd Cost Estixnate i.......,,,........ $ 23,500
Task 1,0: Construotion SuPPort ..4., -4 i� . . . 4,* 0 f d i it 4 . t f f'. 4 . . . ........'..x .
Task 1, it Po$,t-ConstrvoV16n Monitoring ...... v.."i ... .,Y —,,—t i, 11 V,1.164 1.1"11 — 11 ........... 11.
Total ............... b1.4 6!$199,960
$Optional Items
Wo estimate the 00st of construalon for the Most. likely %Irte
,rn'a(i ve, at $3 5 0,006.
Maroh 21, 2014
Revised July 71 2014 -16- ENGEO
ATTACHMENT A
RXHISIT C
M
PROVISIONS REQUIRED rOR PU61MI0 WORKS CONTRACTS
PURSUANT TO CALIFORNIA, LABOR CODE SECTION 1720, ST SK
HOURS OF WORK;
A, In accordance with California Labor Cads Section 1,810, 6 hours of lobar in performance of the
services described in * h bit A shall constitute a legal day's work under this contract
B. In accordance with California labor Code Section 1811, the time of service of any worker
employed in parformanoe of the services d0scdbed in Ejx 1hL A is limited to eight hours during
any, one calendar day, and forty hours durino any one calendar week, exoept in accordance with
California Labor CodQ Section 1810, which provides that work in excess of eight hours during Any,
one calendar day and forty hours wring any one calendar week {s permitted upon compensation
for all hours worked In 0�cess of eight hours during any one calendar day and fluty hours during
any one calendar week at not less than one-andwons*half times the basic rate of pay
C, The Contractor and Its subcontractors small forfeit as a penalty to the Town $26for each worker
employed In the performance of the sorvlces described in Exch ,rbc for each calendar day during
which the worker is required or permitted to work more than g hours In any one ealandar day, or
more then 40 hours to any one calendar week, in` violation of the provisions of California Labor
Code 8octloa 1610 and following,
WANES!
A. In accordance with California Labor Code Section 117714 the Town has determ n the general.
prevailing wages {r the looall In rhlch the senr{cos described In Exhibit A are tol be performed
for each craft or type of work needed to be as published by the Mate of California Cepartmentof`
Industrial Relations, DIAM00 of Labor ;statistics and Research, a oopy of which is ON file {n the
"Town Publio' Works Office and shah be made available on request, The Contractor and
subcontractors enc agod Irl the performance of the services described. to E WU shall pay rte-
less then these rates to all persons engaged In performance of the services described, In exhibit
A,
R In acoordance with labor Cade 8,eution 1775, the Contractor and any subcontractors engaged In
performance of the servioes described in EAIW( shall comply Labor Code Section 1775, which
establishes a psnalty of up, to $50 pqr day for each worker engaged In the performance of the
services described in gx _bit A that the Contractor or any subcontractor pays less than the
spdcified prevailing wage; The amount of such penalty shall be determined by the tabor
Commissioner and shall be based .Un consideration of the mistake, Inardverlence, or neglect of
the Contractor or subcontractor In falling to pay the corroot rate of prevailing wages, or the
previous record of the Contractor or subcontractor in meeting applicable prevailing wage
Cpntracting Sorvloos Agreement between
Town of Las Altos Hills and ENGEO Page 1 of 3
Exhibit
11
ATTACHMENT A
ObOgations, or the willful, failure by the Contractor or subcontractor 11 to pay the correctrates of
prevailing wages A mistake, inadvertence, or neglect in Biting to paythe correct rater of
prevalling' wages Is not lexousabla If the Contractor or subcontractor had knowledge, of their
obligations under the California Labor Code, The Contractor or subcontractor shall pay the
difforofte, between the prevoillog wage rates and. the amount paid to each Worker for each
9 . 09,
calendar day or portion thereof for which each worker was paid less than the, prevailing wage
rate, If a subcontractor worker onigaged, in performance of the services described in, Exh,161t A Is
not paid the poneral prevailing per dle.m wages by the sub,%ntraotor, the Contractor Is not lable
for any penalties therefore unless the Contractor had, knowledge of thot f4liurow unless the
Contractor fall I s to comply with all of the following requirements,
The contract •exeoute.d between the Oon(factor and the, subcontractor for the
performance of pad of the services described in ENbItIt.- 'shall 'include, a copy of the
provisions of California Labor Code Sections :1771,1776,1776,1777511613, and 1 d 5
2, The Contractor: shall monitor payment of the specified general prevailing rate of diem
wages by the subcontraotor by periodic review of the suboontraotor'$ 0411flod payroll
I I , _
records,
3, Upon becoming aware of, a subcontraotor's failure to pay the specified provalling rate of
wages, the Contractor shall d I 111gently take corrective action to I halt or rectify the failure,
Including, but not ,limited to, retaining sufficient funds duo the subcontractor for
performance of the sorvlc4s described In
4i Prior to making final payment to the subcontractori the Contractor shall obtain an
affidavit signed undo penalt of perjury from the subco. trap r that the : subOntmotor
, , , r . penalty IN 00" -at
has paid the specified general prevailing rate, of per diem wages for employees angaged
In the performance: of the services described In Exhlbit-6and any amounts due wrsawt
to California Labor Code 8ection 5113i
0. In accordance With California Labor Code Sbctloh 17,76i the Contractor and each subcontractor
A, r
ongpoed in performance of the services described In Exhibit A shall keepaccurate payroll.
r 0' d, name, address, social security nomber, work, straight 00, r� a showing the. n time And overtime
hoursworked each day, and week,, and the actual per diem wages paid to each journeyman,
apprentice, worker, or other employee omployed In poaormance of 1110 ®rrylOo described In
lbg_ Each payroll record shall contain or be verified by a written declaration that It is made
under penalty of, perjury, stating both of the following;
The'information contained' In the payroll r000rd Is true and correct.
'rho employer has compiled with the requirements of Sections 1771, 1811, and 1816 for
any work performed by the, employer's employees on the public works project.
Town of Los Altos Hilts- and WE0
EXhl bit C
Pop 2 of 3
ATTACHMENT A
The payroll records required pursuant to 041fornia, Labor:Cade Section 1776 shell be certified
and shell be available for inspection by the Owner and Its authorized representatives, the
Division of Labor Stand&rtls enforcament tho Division of Apprenticeship Standard's of the,
Department of Industrial Relations and shall otherwise be avallable for inspection In accordance
with Galhrnlo tabor Code 6e0on 1776.
D, In acoardonoe with California labor Code Section 1777,5, the: Contractor, on behalf of the
Contractor and any subcontractors engaged in performance of the services described In,
shall be responsible for ensuring compliance with California Labor Code Section 1777,5
77,
governing employment and payment of apprentices on pubiio works contracts,
In case it becomes necessary for
of the services described in E
person in atrade or occupation �
non manual :worker, as such} fo
Direotor of the Department Of lnd
wages specified therein for the
described in Exhibit to N perfo.
applicabte as a minimum far such
tho person affected and during th
"fawn of I.& Altos HMIs and
the Contractor or any subcontractor engaged In performance
ibit to employ for the services described in gx_hibifi A arty,
except executive, supervisory, administrative, clerloal or, other
r which no minimum wage rate has boon determined by tate
ustrial Relations, the Gentraatar shall pay ttt` m'inln7urrt rate of
classiflcation which most nearly corresponds to services
rmed by that person. 't he minimum re thus furnished shall be
trade or occupation from the time of the Initial employment of
e continuance of such employment
Exhibit 0
Page 3, of 3
ATTACHMENT A GEOTECHNICAL
ENVIRONMENTAL
WATER RESOURCES
GEO CONSTRUCTION SERVICES
COASTALIMARINE GEOTECHNICS
Project No.
July 9, 2024 11359.000.000
Last Revision July 9, 2024
Mr. WooJae Kim
Public Works Director
Town of Los Altos Hills
26379 W. Fremont Road
Los Altos Hills, CA 94022
Subject: Matadero Creek Bank Stabilization and Restoration Project (Project)
Page Mill Road
Los Altos Hills, California
REQUEST FOR CHANGE ORDER
Dear Mr. Kim:
We are pleased to submit this proposal to provide continued professional engineering services
for the subject project in Los Altos Hills, California.
PROJECT DESCRIPTION AND BACKGROUND
The project is located approximately '/4 mile south of the Page Mill Road Interstate 280
interchange on the northern side of Page Mill Road. The Project site is immediately downstream
of a concrete box culvert that carries Matadero Creek (Creek) under Page Mill Road and is owned
in fee title by the California Department of Transportation (Caltrans). The Town of Los Altos
maintains the property under an agreement with Caltrans. The project intends to stabilize a portion
of Page Mill Road where an emergency project was performed by the Town in 2011 to prevent
further erosion of the road into the creek channel. Page Mill Road is a major arterial in the northern
portion of Santa Clara County with approximately 20,000 vehicles per day driving over the road.
The project will stabilize the Creek at Page Mill Road by replacing the failing,
15 -foot -long -by -70 -square -feet sackcrete apron with a new, 93 -foot -long -by -1,284 -square -feet
rock riprap chute and structural wall along the roadway. The intent of the project is to permanently
repair the area partially stabilized in the 2011 emergency repair.
The project required the following approvals due to its location in a Caltrans owned right-of-way
and working in a major creek system that is regulated by both federal and state agencies.
California Environmental Quality Act (Town of Los Altos Hills)
404 Permit (United States Army Corps of Engineers)
Section 7 Endangered Species Consultation (United States Fish and Wildlife Service)
401 Water Quality Certification (San Francisco Bay Regional Water Quality Control Board
(RWQCB))
Section 1602 Streambed Alteration Alteration Agreement (California Department of Fish and
Wildlife (CDFW))
2010 Crow Canyon Place, Suite. 2D0 o San Ramon, CA 94583 • (925) 866-9000 • Fax (888) 279-2698
www.enaeo.com
Town of Los Altos Hills ATTACHMENT A 11359.000.000
Matadero Creek Bank Stabilization and Restoration Project July 9, 2024
REQUEST FOR CHANGE ORDER
Page 2
ENGEO was selected by the Town of Los Altos Hills to perform the permanent design in
September 2014. We completed CEQA clearance and submitted applications to the federal and
state resource agencies in 2015. We received several rounds of comments from the RWQCB
asking us to redesign the project to be less impactful to the creek in 2016. In 2017, we believed
that we were close to being fully permitted; however, the RWQCB would not allow us to provide
environmental mitigation to creek impacts (i.e., replacement of trees or additional creek
floodplains to offset areas where rock was proposed) within the Caltrans right-of-way without a
formal deed restriction over the property to maintain the mitigation features into perpetuity.
However, Caltrans does not have a deed restriction process.
In 2018-2019, we worked with Caltrans and the RWQCB to provide some sort of documentation
acceptable to both agencies to allow on-site mitigation on Caltrans property. At the end of 2019,
Caltrans and the RWQCB could not come to a mutual agreement about an easement or deed
restriction that would allow mitigation to be performed within the Caltrans right-of-way.
In 2021, we began working with the Town again to complete the project. We identified several
off-site locations to perform environmental mitigations that would be acceptable to the RWQCB.
Due to the slow response on RWQCB, we assisted Town staff in writing a letter to the executive
director of the RWQCB stating our frustration with the process. This letter was signed by George
Tyson and is dated July 2022. The Town received a response from the executive director in
August 2022, and the Town received a permit from the RWQCB in February 2023.
By 2023, with the RWQCB permit secured, the project Caltrans and USACE/USFWS permits had
expired and needed to be renewed. Caltrans asked us to update the proposed wall design to
2022 California Building Code standards. CDFW also asked the Town to reapply for a new permit
altogether stating that original application materials and studies were too old for them to complete
their issuance of a Streambed Alteration Agreement in 2023. In March 2024, we have a renewed
USACE/USFWS permit, while Caltrans appears to be imminent, and CDFW issued a draft
Streambed Alteration Agreement in June 2024.
As the funds in our 2014 contract are now exhausted, we are asking for a change order to
complete permits and design work up to the commencement of construction, forecasted for
September 2024. The Town is also requesting ENGEO perform construction management
services for the project. We are also proposing to perform post -construction monitoring, as
required by the RWQCB for mitigation areas.
SCOPE OF SERVICES
To date, we have billed up to the contract amount of $199,800. We propose the following scope
of services based on our experience and discussions with you. In addition to the remaining
budget, we are asking for the following.
Task 1: Complete Permitting, Plans, Specifications, and Estimates and Bidding
We are requesting a total of $70,700 to complete the plans, specifications, and estimates for the
project. The following items have been completed, which were not considered in the original
proposal.
Town of Los Altos Hills ATTACHMENT A 11359.000.000
Matadero Creek Bank Stabilization and Restoration Project July 9, 2024
REQUEST FOR CHANGE ORDER
Page 3
1. Additional review from the California Department of Transportation related to the project
Encroachment Permit. We updated the wall design to meet current 2022 standards after our
2018 permit expired based on permit delays from the RWQCB. During the bidding phase, the
wall was also redesigned to expedite construction this year using more readily available
lagging materials. ($15,000)
2. Time spent working with the Town of Los Altos Hills Open Space Committee and Regional
Water Quality Control Board on finding a suitable site for off-site mitigation and preparation of
an off-site mitigation monitoring plan and deed restrictions. ($35,000)
3. Additional review time associated with renewing the expired USACE permit, which included a
new requirement to perform a cultural resources analysis of the site. ($11,000)
4. Additional time spent on completing the CDFW Streambed Alteration Agreement for the
project. CDFW required the original biological assessment to be completely updated and the
Town to completely reapply for an agreement in early 2023. ($33,000).
5. We set up a contract with Native Coast Nursery in Santa Cruz and have pre -paid to have
certain plans at the off-site mitigation area grown in advance so that the contractor is not
responsible to obtain the plants after the contract is awarded. This will ensure that the quantity
of plants needed for the project is avaiable at the time of construction. ($2,000).
Note in our original proposal that NEPA compliance was not required as originally anticipated,
and therefore, approximately $25,300 was not used under the original scope.
Task 2: Update Plans, Specifications, and Estimates and Rebid ($30,000)
1. We understand that based on the original bids received by the Town in July 2024, that the
Town would like to re -bid the project and have ENGEO design a guard rail system that can
be attached to the soldier pile wall, re -prepare the plans and specs to value engineer the
permitted rock slope protection, cofferdams, and grading and to prepare an add alternate with
both timber and concrete lagging for the wall structure. ($30,000)
Task 3: Construction Management and Testing and Observation during Construction
We understand the Town would like us to perform construction management services, testing and
observation (T&O), and provide biological monitoring for this project. Biological monitoring will be
performed by Live Oak Associates as a subconsultant to ENGEO We propose the following.
1. Attend pre -construction meeting with selected contractor.
2. Provide pre -construction biological surveys per our anticipated Streambed Alteration
Agreement from the California Department of Fish and Wildlife
3. Coordinate with Caltrans Inspection Staff.
4. Assume at least '/z -time observation of all work associated with the project as soon as work
commences.
5. Provide concrete testing of pier structures.
6. Provide on-site biological monitoring for California Red Legged Frog and other species of
concern for project agreements with United States Fish and Wildlife Service and the California
Town of Los Altos Hills ATTACHMENT A 11359.000.000
Matadero Creek Bank Stabilization and Restoration Project July 9, 2024
REQUEST FOR CHANGE ORDER
Page 4
Department of Fish and Wildlife.
7. Perform quantity tracking of materials to verify contractor quantities.
8. Discuss performance of contractor work with Town staff before payment for contractor
services is rendered.
9. Write a letter to the Town of Los Altos Hills stating that all work has been conducted in
conformance with our recommendations.
10. Prepare pre- and post -project documentation in accordance with the 401 -water quality
certification from the project for the San Francisco Bay Regional Water Quality Control Board.
We assume the heavy construction at the Matadero Creek project site will occur in mid-September
and will last approximately 3 weeks. We assume 1 week of construction and planting at the off-site
project in Byrne Preserve in December. Lastly, there will be some periodic checks of plant
performance during the first year through December 2025. We suggest the following fee based
on these assumptions.
1. Pre -construction meetings and coordination with Caltrans inspection staff = $6,000
2. Pre-consturction biological surveys and relocation of rats nests = $20,000
3. Matadero Creek on-site project engineering support — 4 weeks at $9,000/week = $36,000
4. Matedero Creek on-site project biological monitoring = 4 weeks at $7,000 week = $28,000
5. Byrne Preserve off-site project -- 1 week at $9,000/week = $9,000
6. Periodic landscape maintenance coordination - $10,000
7. Final Letter for Caltrans = $3,500
Our total estimated fee is $112,500
Task 4: Post -Construction Monitoring
The RWQCB, USACE, and CDFW require post -construction monitoring reports of the off-site
mitigation piece to verify that performance is met for on- and off-site plants planted as part of the
project. They also require inspection of the rock structures proposed at the on-site location. We
suggest setting up a budget of $10,000 per year for the 3- to 5 -year portions of the 5 -year
monitoring period after project completion to cover these reporting items for a total of $30,000.
The Town may opt to perform this monitoring in house.
We propose to provide the above-described scope of services for the fees itemized in the table
below.
TABLE 1: Fee Estimate
1 Complete Permitting, Plans, Specifications, and Estimates and Bidding
2 Update Plans, Specifications, and Estimate and Rebid
3 Construction Management and T&O during Construction
4 Post -Construction Monitoring (off-site mitigaition)
$70,700
$30,000
$112,500
$30,000
TOTAL $243,200
Additional services requested by you that are not outlined in this agreement, such as attendance
Town of Los Altos Hills ATTACHMENT A 11359.000.000
Matadero Creek Bank Stabilization and Restoration Project July 9, 2024
REQUEST FOR CHANGE ORDER
Page 5
at project meetings and preparation of letters, will be charged on a time -and -expense basis.
Please let us know if you would like us to provide an estimate for any additional services.
REQUEST FOR CHANGE ORDER
ENGEO's liability for damage due to professional negligence, acts, errors, omissions, breach of
contract and consequential damages will be limited by Client to an amount not to exceed an
aggregate limit of one million dollars or ENGEO's fee, whichever is greater, regardless of the legal
theory under which such liability is imposed.
If the above scope of services and fee are acceptable, please issue a change order to our current
contract as our authorization to proceed. We can begin our services upon receipt of an executed
agreement.
If you have any questions or comments, please contact us.
Sincerely,
ENGEO Incorporated
than Buck
ssociate
jb/jr/rhb/ar
ert H. Bo e
rincipal
ATTACHMENT B
AMENDMENT NO.1 TO THE AGREEMENT BETWEEN
THE TOWN OF LOS ALTOS HILLS AND
ENGEO
THIS AMENDMENT NO. 1 TO THE SERVICES AGREEMENT is made at Los Altos Hills,
California, as of E-> , 2024, by and between THE TOWN OF LOS ALTOS HILLS
("Town"), a muni- al corporation, and ENGEO. ("Consultant"), (sometimes referred together as
the "Parties") who agree as follows:
RECITALS
A. On July 16, 2014, Town and Consultant entered that certain Services Agreement
("Agreement") whereby Consultant agreed to provide engineering design services to the Town
for the Matadero Creek Repair. A true and correct copy of the Agreement and its exhibits is
attached as Attachment A.
B. Town and Consultant now desire to amend the Agreement.
NOW, THEREFORE, for and in consideration of the promises and other good and valuable
consideration, the receipt and sufficiency of -which are hereby acknowledged, Town and Consultant
hereby agree as follows:
1. All terms which are defined in the Agreement shall have the same meaning when used
in this Amendment, unless specifically provided herein to the contrary.
2. Extension of Contract Term. The Term of Services identified in Section 1.1
of the Agreement is hereby modified as follows: The Agreement shall be
terminated with the completion of SCOPE OF WORK of the original
Agreement and Amendment No. 1 for Task Items 1 and 2 described in
Attachment B or by December 31, 2026, whichever is sooner.
3. Compensation. The compensation specified in Section 2 of the Agreement
is hereby modified as follows: The original Agreement compensation sum
is $199,800. An additional amount of $100,700 is added to the project per
this Amendment No. 1. Town hereby agrees to pay Consultant a sum not to
exceed $300,500, notwithstanding any contrary indications that may be
contained in the original agreement and the Consultant's proposal dated July
9, 2024 (Attachment Bl to be performed and reimbursed costs incurred
under this Agreement.
All other terms, conditions and provisions in the Agreement remain in full force and effect. If there
is a conflict between the terms of this Amendment and the Agreement, the terms of the Agreement
will control unless specifically modified by this Amendment.
[SIGNATURES ON THE FOLLOWING PAGE]
Dated: A Ij
TOW OF L S LLTOSHILS1
By:f
Peter Pirnejad, City Manager
Attested:
By
rika Birdsong -Mill ,)
City Clerk
ATTACHMENT B
ENGEO46 Un
By: �%,,� 18 C�(r g
Bob Boeche, Principal
ENGEO
Expect Excellence --
March 29, 2024
Latest Revision April 29, 2025
Mr. WooJae Kim
Public Works Director
Town of Los Altos Hills
26379 W. Fremont Road
Los Altos Hills, CA 94022
ATTACHMENT CGEOTECHNICAL
ENVIRONMENTAL
WATER RESOURCES
CONSTRUCTION SERVICES
COASTAL/MARINE GEOTECHNICS
Project No.
11359.000.000
Subject: Matadero Creek Bank Stabilization and Restoration Project (Project)
Page Mill Road
Los Altos Hills, California
REQUEST FOR CHANGE ORDER
Dear Mr. Kim:
We are pleased to submit this proposal to provide continued professional engineering services
for the subject project in Los Altos Hills, California.
PROJECT DESCRIPTION AND BACKGROUND
The project is located approximately '/4 mile south of the Page Mill Road Interstate 280
interchange on the northern side of Page Mill Road. The Project site is immediately downstream
of a concrete box culvert that carries Matadero Creek (Creek) under Page Mill Road and is owned
in fee title by the California Department of Transportation (Caltrans). The Town of Los Altos
maintains the property under an agreement with Caltrans. The project intends to stabilize a portion
of Page Mill Road where an emergency project was performed by the Town in 2011 to prevent
further erosion of the road into the creek channel. Page Mill Road is a major arterial in the northern
portion of Santa Clara County with approximately 20,000 vehicles per day driving over the road.
The project will stabilize the Creek at Page Mill Road by replacing the failing,
15 -foot -long -by -70 -square -feet sackcrete apron with a new, 93 -foot -long -by -1,284 -square -feet
rock riprap chute and structural wall along the roadway. The intent of the project is to permanently
repair the area partially stabilized in the 2011 emergency repair.
The project required the following approvals due to its location in a Caltrans owned right-of-way
and working in a major creek system that is regulated by both federal and state agencies.
California Environmental Quality Act (Town of Los Altos Hills)
404 Permit (United States Army Corps of Engineers)
Section 7 Endangered Species Consultation (United States Fish and Wildlife Service)
401 Water Quality Certification (San Francisco Bay Regional Water Quality Control Board
(RWQCB))
Section 1602 Streambed Alteration Alteration Agreement (California Department of Fish and
Wildlife (CDFW))
2633 Camino Ramon, Suite 250 • San Ramon, CA 94583 • (925) 866-9000 • info@engeo.com
www.engeo.com
Town of Los Altos Hills fTACF�ME�T C 11359.000.000
Matadero Creek Bank Stabilization an estora Ion roject March 29, 2024
REQUEST FOR CHANGE ORDER Latest Revision April 29, 2025
Page 2
As of April 2025, an off-site project at the Byrne Preserve has already been constructed. This
project offsets impacts associated with the main project on Matadero Creek, where on-site
mitigation was not possible due to the ownership by Caltrans. The TLAH intends to build the main
project in summer 2025. This proposal is intended to cover construction of the main project and
post -construction requirements of both the on-site and off-site project based on permit clearances
and requirements received in 2023 from the USACE and the RWQCB, as well as Caltrans and
CDFW 2025.
SCOPE OF SERVICES
Task 1: Construction Management and Testing and Observation during Construction
We understand the Town would like us to perform construction management services,
construction observation, and provide biological monitoring for this project. Biological monitoring
will be performed by Live Oak Associates as a subconsultant to ENGEO. We propose the
following.
1. Attend pre -construction meeting with selected contractor.
2. Provide pre -construction biological surveys per our anticipated Streambed Alteration
Agreement from the California Department of Fish and Wildlife.
3. Coordinate with Caltrans Inspection Staff.
4. Assume at least '/2 -time observation of all work associated with the project as soon as work
commences, assuming a 5 -week project schedule.
5. Provide on-site biological monitoring for California Red Legged Frog and other species of
concern for project agreements with United States Fish and Wildlife Service and the California
Department of Fish and Wildlife. We assume this will be half-time.
6. Discuss performance of contractor work with Town staff before payment for contractor
services is rendered.
7. Write a letter to the Town of Los Altos Hills stating that all work has been conducted in
conformance with our recommendations.
8. Prepare pre- and post -project documentation in accordance with the 401 -water quality
certification from the project for the San Francisco RWQCB and Caltrans.
We assume the heavy construction at the Matadero Creek project site will last approximately
4 weeks. We suggest the following fee based on these assumptions.
1. Pre -construction meetings and coordination with Caltrans inspection staff = $7,000
2. Pre -construction biological surveys and relocation of rats nests* = $23,000
3. Half-time on-site project engineering support — 4 weeks at $6,500/week = $26,000
4. Matadero Creek on-site project biological monitoring* = 4 weeks at $5,000 week = $20,000
5. Final Letter for Caltrans and RWQCB = $4,500
*Performed by Live Oak Associates. Assume 10% subconsultant markup.
Our total estimated fee is $80,500
Town of Los Altos Hills �TACF�ME�T C 11359.000.000
Matadero Creek Bank Stabilization an estora ion roject March 29, 2024
REQUEST FOR CHANGE ORDER Latest Revision April 29, 2025
Page 3
Task 2: Post -Construction Monitoring
The RWQCB, USACE, and CDFW require post -construction monitoring reports of the off-site
mitigation piece to verify that performance is met for on- and off-site plants planted as part of the
project. They also require inspection of the rock structures proposed at the on-site location.
We suggest setting up a budget of $6,600 per year for monitoring years 1-5, 7, and 10 with a
3.5 % estimated increase per year, for a total of $52,510. The Town may opt to have
Confluence Restoration perform this monitoring after year 3, as they have been selected as the
landscape contractor for the off-site project at Byrne Preserve and can also perform this service
for the fees estimated here after their construction contract is completed.
FEE
We propose to provide the above-described scope of services for the fees itemized in the table
below.
TABLE 1: Fee Estimate
1 Construction Management and T&O during Construction $80.500
2 Post -Construction Monitoring (off-site mitigation) $52,510
TOTAL $133,010
Additional services requested by you that are not outlined in this agreement, such as attendance
at project meetings and preparation of letters, will be charged on a time -and -expense basis.
Please let us know if you would like us to provide an estimate for any additional services.
REQUEST FOR CHANGE ORDER
ENGEO's liability for damage due to professional negligence, acts, errors, omissions, breach of
contract and consequential damages will be limited by Client to an amount not to exceed an
aggregate limit of four hundred thousand dollars or ENGEO's fee, whichever is greater, regardless
of the legal theory under which such liability is imposed.
If the above scope of services and fee are acceptable, please issue a change order to our current
contract as our authorization to proceed. We can begin our services upon receipt of an executed
agreement.
If you have any questions or comments, please contact us.
Sincerely,
ENGEO Incorporated
nathan Buck
Associate
jb/jr/rhb/cb
Robert H. Boeche
Principal