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HomeMy WebLinkAboutSabro Communications Inc 07.22.2025AGREEMENT THIS AGREEMENT is made and entered into on thli eay of July, 2025 by and between the TOWN OF LOS ALTOS HILLS (hereinafter referred to as "TOWN") and SABRO Communications Inc. (hereinafter referred to as "CONTRACTOR"). In consideration of their mutual covenants, the parties hereto agree as follows: 1. CONTRACTOR. Shall provide or furnish the following specified services and/or materials: Work described in Quotation Number 6115-R2 dated 5/14/2025. 2. EXHIBITS. The following attached exhibits are hereby incorporated into and made a part of this Agreement: Proposal from CONTRACTOR dated 5/14/2025. 3. TERMS. The services and/or materials furnished under this Agreement shall commence July 14, 2025 and shall be completed by December 31, 2025, unless terminated pursuant to Section 5(f). 4. COMPENSATION. For the full performance of this Agreement: a. TOWN shall pay CONTRACTOR an amount not to exceed twelve thousand dollars four hundred and zero cents ($12,400) within thirty (30) days following receipt of invoice and completion/delivery of services/goods as detailed in Sections 1, 2, and 3 of this Agreement and only upon satisfactory delivery/completion of goods/services in a manner consistent with professional/industry standards for the area in which CONTRACTOR operates. TOWN is not responsible for paying for any work done by CONTRACTOR or any subcontractor above and beyond the not to exceed amount. b. Town shall not reimburse for any of CONTRACTOR's costs or expenses to deliver any services/goods. Town shall not be responsible for any interest or late charges on any payments from Town to CONTRACTOR. c. CONTRACTOR is responsible for monitoring its own forces/employees/agents/ subcontractors to ensure delivery of goods/services within the terms of this Agreement. TOWN will not accept or compensate CONTRACTOR for incomplete goods/services. Town of Los Altos Hills Page 1 of 5 Short form Updated 4126122 5. GENERAL TERMS AND QONDI11_0NS. HOLD ...HARMLESS. - CONTRACTOR agrees to indemnify, defend. and hold harmless the, -'TOWN,, itsofficers, agents and, amployees,from an and all.. demands, claims or liability of personal, injury (including death) and property .damage of any nature, caused by or arising out of the performanceofCONTRACTO.R.�Fun.der this Agreement. With regard to CONTRACTOR'S work product, CONTRACTOR agrees to indeynnify,,defend and hold harmless. the TOWN, As officers, agents and employees from any and all demands, claims or liability of any nature, to the extent caused by the negligent performance of CONTRACTOR under this Agreement. b. INSURANCE. CONTRACTOR shall file with the TOWN a certificate of insurance before,pommencing any services, under this Agreement pslfollows: WORKERS COMPENSATION INSURANCE: Minimum statutory limits. COMMERCIAL GENERAL LIABILITY AND PROPERTY DAMAGE INSLIRANCU� , Pieneral Liability �anO Property Damage Combined. $11 X11 perpoctgrence Jncludiqg comprehensive formpersonal injury, broad form personala; damage, ,contractual and premises/operation, all on an occurrence basis. If an aggregate limit exists, it, shall, apply separately or. be no less than two , (2) times the occurrence limit. Ii. I AUTOMOBILE, INSURANCE: $1,000,0,00.00 per occurrence. ERRORS AND0.MI$SIONSrINSURANCE: $1,,000,00,0.00,aggregate- v, NOTICE OF CANCELLATION. The City. requires 30 days written notice of cancellation. Additionally,, the notice statement on the certificate should 1j(LVLi�Iuclq the n wording "endeavor to" or "but failure to mail such . notice shall impose no obligation or liability of any kind upon the company, its, agents or representatives." vi. CERTIFICATE OF. INSURANCE: Prior to commencement of services, evidence of insurance coverage must be shown by a properly executed certificateofinsurance and it shall name '.'The Town of Los Altos Hills, its elective., and appointed officers, employees, and Volunteers" as additional insureds.., vii. 1b prevent delay and ensure compliance with this Agreement, the insurance certificates and endorsements must be submitted to: Town of Los Altos Hills Page 2 of 5 Short form Updated 4126122 Town of Los Altos Mills 26379 Fremont toad Los Altos dills, CA 94022 c. °NON-DISCRiMINATION 'No discriMiriation shall be made in the employment of persons' under this Agreement because° of the' rade,' color '`national origin, age, ancestry', religion dr sex of such person: d: INTEREST OF C(ATRACTOR. It is understood and agroed that this Agreement i lot eontraot of e nl loyrrient and does not create 'an employer-employee relationship � between' ;`the TOWN:' and CONTRACTOR. At:? all times CONTRACTOR shall be an Independent contractor and CONTRACTOR is not authorized to -bind the TOWN.to any' dantracts or other obligations without the express written ' consent 'of the 1 TOWN, lhi 'execrating this Agreement, CONTRACTOR ceriifies'that, 'no one who has or will have any financial interest under this Agreement is an officer or employee of TOWN. e. C HANG :?'Thi Agreement shall not be assigned or transferred without advance written consent of the TOWN. No changes or variations of any kind are authorized without the written consent of the City Manager. This Agreement may only be amendod by a written,instrument signed by -both parties: f. TERMINATION. This Agreement may be terminated by TOWN upon seven (7) days written notice to CONTRACTOR. Monies owed for work satisfactorily completed shall be paid to CONTRACTOR within 14 days of termination. g. RECORDS. All reports, data,, maps, models, charts, studies, surveys, calculations, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that are prepared or obtained pursuant,f6 this Agreement and that relate to the matters covered hereunder shall be the property of the TOWN. CONTRACTOR hereby agrees to deliver those documents to the TOWN at any time upon demand of the TOWN. It is understood and agreed that the documents and other materials, including but not liimited to those described above, prepared pursuant to this Agreement are prepared specifically for the TOWN and are not necessarily suitable for any future or other use. Failure by CONTRACTORto deliver these documents to tyre TOWN within a reasonable time period or as specified by the TOWN shall be a material breach of this Agreement. TOWN and CONTRACTOR agree that until final approval by TOWN, all data, plans, specifications, reports and other, documents are preliminary drafts not kept by the 'T'OWN in the ordinary course of 'business and will not be disclosed to third parties without prior written consent of both parties. All work products submitted to the TOWN pursuant to this Agreement shall be deemed a "work for hire." Upon submission of any work for hire pursuant to this Agreement, and acceptance by the TOWN as complete, non- exclusive title to copyright of said work for hire shall transfer to the TOWN. The compensation recited in Section 4 shall be deemed to be sufficient consideration Town of los Altos Hills page 3 of 5 Short farm Updated 4125122 for said transfer of copyright. CONTRACTOR retains the right to use any project records, documents and materials for marketing of their professional services. h. CONTRACT ADMINISTRATION. The TOWN hereby designates [insert applicable staff title] and the City Manager as Contract Administrator for this agreement. The CONTRACTOR shall only take direction regarding the services provided under this Agreement from the Contract Administrator. Furthermore, CONTRACTOR agrees that the Contract Administrator shall be included any meeting, teleconference or written communication between any Town representative including Committee members and the CONTRACTOR. The TOWN may modify the Contract Administrator at any time upon providing written notice to the CONTRACTOR. i. ENTIRE AGREEMENT. This Agreement represents the entire agreement between the Parties. Any ambiguities or disputed terms between this Agreement and any attached Exhibits shall be interpreted according to the language in this Agreement and not the Exhibits. 6. INVOICING. Send all invoices to the contract coordinator at the address below. This Agreement shall become effective upon its approval and execution by TOWN. In witness whereof, the parties have executed this Agreement the day and year first written above. CONTRACT COORDINATOR and representative for TOWN: Melissa Elian-Carrillo Town of Los Altos Hills 26379 Fremont Road Los Altos Hills, CA 94022 Town of Los Altos Hills Short form Updated 426122 CONTRACTOR: t. :nat a Date Print name, Title F L ALT S HILLS: Pirnejad, 1 Q22-� 2o2 57 ager Date Page 4of5 SABRO Communications, Inc., 1965 O'Toole Way San Jose, CA 951.31 Voice -Data -Coax - Fiber Installation Testing Maintenance Order Date 1 Customer.ye resentative Quotation Number 05/14/2025 Michael Peace 6115- Information i. r 1 Los Altos1 r W. Fremont1 1 Altos 94022 Re: Los Altos Hills Town Hall 26379 W. Fremont Rd. Los Altos Hills, CA 94022 heritage Douse Data Cabling Job Descri bora. � Amount We hereby propose to furnish the materials and perform the labor necessary for the completion of: 1) Install 14 -RU "Wall Mount Cabinet (provided by others) to the designated $9,340.00 corner in History Storage Room. 2) Provide and install (1) 48 -port Patch Panel to accommodate new Cat -6 cabling. 3) Install (2) Cat -6 PVC rated cables to (I0) designated Mall Locations and to (2) Conference "Table. 4) Install (2) Cat -6 PVC rated cables to (2) WAP locations. 5) Install 4 -strand Multi Mode fiber (Feeder) from Main IDD Room to the Wall $4,460.00 Mount Cabinet in the Heritage House. Both ends shall be terminated with LC connectors and mounted on appropriate Fiber Adapter Panels and Enclosures. Please note: Conduits and Ding & String for all these locations shall be installed by Electrical Contractors. All cable ends shall be Terminated, 'Tested and Labeled to TIA/EIA standards. Thank you for allowing SABRO Communications, Inc. to bid on your projectl To start the Project Client shall provide P.O. for full amount. $130800.00 .$4.1,400.00 (10%) "Total Protect Cost $12,400.00 SABRO Communications, Inc. warrantees all labor and material for d year. TERMS NET DUE 10 DAYS UPON COMPLETION Sabro Adzic Respectfully Submitted: Date: 05/28/2425 Accepted: Date: Important: Prices good for 30 clays A� Q CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 7/10/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the poljcy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER InterWest Insurance Services, LLC 1357 E Lassen Ave Chico CA 95973 CONTACT NAME: Jesus Fuentes -Ordaz PHONE FAX A N Ext): 5308973106 A/c No : 5308973106 ADODRESS: jordaz@iwins.com INSURERS AFFORDING COVERAGE NAIC # Y INSURER A: CBIC- Contractors Bonding and Insurance Company 37206 License #: OB01094 INSURED SABRCOM-01 SABRO COMMUNICATIONS INC INSURER B : Markel Insurance Company 38970 EACH OCCURRENCE $ 1,000,000 1398 ANTWERP LANE INSURERC: INSURER D : SAN JOSE CA 95118 INSURER E: INSURER F: DAMAGE TO PREM SES (Ea occur ante) $ 300,000 COVERAGES CERTIFICATE NUMBER: 935749382 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,`'THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF MM/DD/YYYY POLICY EXP MMIDD/YYYY LIMITS A X COMMERCIAL GENERAL LIABILITY Y Y CKA0532673 10/30/2024 10/30/2025 EACH OCCURRENCE $ 1,000,000 _7RETED CLAIMS -MADE � OCCUR DAMAGE TO PREM SES (Ea occur ante) $ 300,000 MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X PR POLICY PRO FILOC PRODUCTS - COMP/OP AGG $ 2,000,000 $ OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident -_. BODILY INJURY (Per person) $ ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ PROPERTYDAMAGE $ Per accident HIRED NON -OWNED AUTOS ONLY AUTOS ONLY L UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB CLAIMS -MADE DED I I RETENTION $ B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y/ ANYPROPRIETOR/PARTNER/EXECUTIVE Y MWC0018530-14 12/19/2024 12/19/2025 X STATUTE EER E.L. EACH ACCIDENT $1,000,000 ❑N OFFICER/MEMBER EXCLUDED? (Mandatory in NH) N/A E.L. DISEASE - EA EMPLOYEE $1,000,000 E.L. DISEASE - POLICY LIMIT $1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS/ LOCATIONS /VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached If more space Is required) Additional Insured status applies to requested entities if required by written contract per the attached policy form/endorsement(s). Waiver of subrogation applies to requested entities if required by written contract per the attached policy form/endorsement(s). Primary non-contributory applies to requested entities If required by written contract per the attached policy form/endorsement(s). The Town of Los Altos Hills, Its elected or appointed officials, employees and volunteers are named as additional insured 26379 Fremont Road Los Altos Hills CA 94022 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. Section II — Who Is An Insured is reports, surveys, field orders, amended to include as an additional in- change orders or drawings and sured any person or organization for specifications; or whom you are performing operations b. Supervisory, inspection, archi- when you and such person or organiza- tectural or engineering activities. tion have agreed in a written contract or agreement that such person or organi- 2. "Bodily injury" or "property damage" zation is to be added as an additional occurring after: insured on your policy. Such person or a. All work, including materials, organization is an additional insured on- parts or equipment furnished in ly with respect to bodily injury orprop- connection with such work, on erty damage" caused by your negli- gence in the performance of your ongo- the project (other than service, ing operations performed for that addi- maintenance or repairs) to be tional insured. performed by or on behalf of the additional insured(s) at the loca- A person's or organization's status as tion of the covered operations an additional insured under this en- has been completed; or dorsement ends when your operations b. That portion of "your work" out of for r that additional insured are com- . which the injury or damage aris- es has been put to its intended To the extent required under said written use by any person or organiza- contract or agreement, this policy will tion other than another contrac- apply as primary insurance to additional for or subcontractor engaged in insureds and other insurance which may performing operations for a prin- be available to such additional insureds cipal as a part of the same will be non-contributory.We waive our project. right of recovery against such additional 3. "Bodily injury", "property damage" or insureds. occurring or commencing before B. With respect to the insurance afforded to execution of the written contract or these additional insureds, the following agreement that requires such per - additional exclusions apply: son or organization be added as an This insurance does not apply to: additional insured on your policy. 1. "Bodily injury", "property damage" or C. Definitions arising out of the rendering of, or the "Ongoing operations" means operations failure to render, any professional not included in the "products -completed architectural, engineering or survey- operations hazard." ing services, including but not limited to: a. The preparing, approving, or failing to prepare or approve, maps, shop drawings, opinions, CBGL 00 71 05 12 Includes copyrighted material of Page 1 of 1 Insurance Services Office, Inc., with its permission. WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY MWC 1400 0510 BLANKET WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT - CALIFORNIA We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against any person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule. This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule. Schedule 1. Blanket Waiver Any person or organization for whom the Named Insured has agreed by written contract to furnish this waiver. 2. Premium: The additional premium charge for this endorsement shall be 3 percent of the California Workers' Compensation premium otherwise due subject to a minimum premium of $750 per policy. This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective: 12/19/2024 Insured: SABRO COMMUNICATIONS INC Insurance Company: Markel Insurance Company Policy No. MWC0018530-14 Endorsement No. Countersigned by Premium $(See Attached) MWC14000510 Includes copyrighted material of National Council on Compensation Insurance with Its permission Page 2 of 2 Copyright 1983 National Council on Compensation Insurance.