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Home My WebLink AboutLiebert Cassidy Whitmore 07.01.20256033 WEST CENTURY BOULEVARD,5TH FLOOR LOS ANGELES,CALIFORNIA 90045 T:310.981.2000 F:310.337.0837 Los Angeles |San Francisco |Fresno |San Diego|Sacramento www.lcwlegal.com 12955452.1 ER020-100 June 30, 2025 Peter Pirnejad City Manager Town of Los Altos Hills 26379 Fremont Road Los Altos Hills, CA 94022 Ppirnejad@losaltoshills.ca.gov Re:Bay Area Educational Resources Consortium Dear Mr. Pirnejad: We look forward to another successful year with the Bay Area Training Consortium. We are pleased to provide the consortium with Five (5) group trainings annually, our monthly newsletter and telephone consultation. Enclosed is an Agreement for Special Services for your signature. If you are not the authorized signer for your organization, you can simply forward the DocuSign email to the authorized signer. Once signed you will be able to download a fully executed copy for your records. The annual workshop schedule will be sent out shortly. Some members have requested information regarding our customized training. We provide training outside of the consortium on a variety of topics, all of which can be customized to include your policies and procedures. The rates vary depending on the presenter. We are willing to provide this customized training for an individual Consortium Member or a group of agencies so that the rate can be pro-rated. If you have any questions about this program or our services, do not hesitate to contact me at (310) 981- 2055 or cweldon@lcwlegal.com. Very truly yours, LIEBERT CASSIDY WHITMORE Cynthia S. Weldon Director of Marketing and Training Enclosures Docusign Envelope ID: E9B3E148-6BA4-44EF-8F5E-FD2EE6EAD3D5 LO087 12955452.1 ER020-100 AGREEMENT FOR SPECIAL SERVICES This Agreement is entered into between the Town of Los Altos Hills, A Municipal Corporation,hereinafter referred to as "Consortium Member," and the law firm of LIEBERT CASSIDY WHITMORE, A Professional Corporation, hereinafter referred to as "LCW" for the below described special services (“Agreement”). Consortium Member and LCW may be referred to herein individually as “Party” or collectively as “Parties.” WHEREAS Consortium Member has the need to secure expert training and consulting services to assist Consortium Member in its workforce management and employee relations; and WHEREAS LCW is specially experienced and qualified to perform the special services desired by the Consortium Member and is willing to perform such services; NOW, THEREFORE, Consortium Member and LCW agree as follows: 1.Term & Termination: This Agreement is effective July 1, 2025 and shall remain in effect until terminated by either Party. Either Party may terminate this agreement by providing thirty (30) days written notice to the other Party using the contact information in the signature blocks. Upon receipt of the notice and as of June 30th of the year during which notice was received, the Agreement shall be considered terminated. 2.LCW's Services: Annually, from July 1st through June 30th, LCW will provide an annual membership in a consortium and the Liebert Library, which includes the following Services to Consortium Member (and the other consortium members) in exchange for payment in full of the Fee defined below: A.Five (5) group training days covering various trainings applicable to Consortium Member, with the specific subjects covered and lengths of individual workshop presentations to be determined by Consortium Member and the other members of the consortium. B.Availability of LCW attorney for Consortium Member to consult by telephone. Consortium calls cover questions that the attorney can answer quickly with little research. They do not include the review of documents, in depth research, written responses (like an opinion letter) or advice on on-going legal matters. The caller will be informed if the question exceeds the scope of consortium calls. Should the caller request, the attorney can assist on items that fall outside the service, but these matters will be billed at the attorney’s hourly rate. (See Additional Services section.) C.Providing of a monthly newsletter covering employment relations developments. 3.Fee: The current cost for these special services to Consortium Member is $4,455.00 (Four Thousand Four Hundred Fifty Five Dollars). Payment of the annual Fee is due by August 1 each year to cover that year’s membership. There is a $100 late fee for payments received by LCW after this date. The Fee will cover the above Services, including related development and distribution of written materials provided to attendees at the training programs (also “Materials”). LCW reviews its consortium rates on an annual basis, and if appropriate, adjusts them effective July 1st. LCW will provide Consortium Member with written notification of any adjustments in the rates and Consortium Member agrees to pay such adjusted rates or notify LCW of its intent to cancel its membership. 4.Additional Services: Docusign Envelope ID: E9B3E148-6BA4-44EF-8F5E-FD2EE6EAD3D5 LO087 12955452.1 ER020-100 LCW shall, as and when requested by Consortium Member, make itself available to Consortium Member to provide representational, litigation, and other services that are not included within the Services or Materials described herein (“Additional Services”). The Consortium Member will be billed for the actual time Additional Services are rendered, including reasonable travel time, plus any necessary and reasonable costs and expenses. The range of hourly rates for attorney time is from Two Hundred Ninety Five to Four Hundred Eighty Five Dollars ($295.00 - $485.00) per hour for attorney staff, Three Hundred Fifteen Dollars ($315.00) per hour for Labor Relations/HR Consultant and from One Hundred Sixty Five to Two Hundred Thirty Dollars ($165.00 - $230.00) per hour for services provided by paraprofessional and litigation support staff. Attorneys, paraprofessional and litigation support staff bill their time in minimum units of one-tenth of an hour. LCW reviews its hourly rates on an annual basis and if appropriate in its discretion, adjusts them effective July 1. LCW will provide the Consortium Member with written notification of any adjustments in the ranges of hourly rates. 5.Ownership & Use of Materials: LCW shall have and retain ownership of all intellectual property rights. Consortium Member warrants that it will not use LCW Material in other trainings without the expressed written permission of LCW. To the fullest extent permitted by law, Consortium Member hereby waives and release LCW, and each of their officers and employees (“Released Party(ies)”) from any and all claims, demands, damages, or liabilities, including, but not limited to, those for the ordinary negligence of a Released Party, claims for bodily injury, personal injury or illness, emotional distress, property damage, wrongful death, consequential damages, economic damages, infringement, and attorney’s fees and costs (“Claims” or “Claim”), which arise from or relate to Consortium Member’s unauthorized use of or modification of Material or breach of this Agreement. This release does not apply to a Released Party to the extent a Claim is caused by the willful misconduct or gross negligence of that Released Party. 6.No Representation or Warranty. LCW does not make any specific promise, representation or warranty regarding the Materials. LCW is not responsible for updating the Materials and, as time passes, the Materials may become outdated or contrary to applicable laws. LCW does not guarantee that the Materials will meet the needs of the Consortium Member or achieve certain results. LCW provides the Materials “AS IS” and without any warranty of any kind and any use by Consortium Member is at their own risk. LCW expressly disclaims any and all warranties, including the implied warranty of merchantability, fitness for a particular purpose and non-infringement to the fullest extent permitted by law. To the fullest extent permitted by law, Consortium Member releases LCW from Claims arising from their use or modification of the Materials. 7.Miscellaneous. This Agreement represents the entire and integrated contract between Consortium Member and LCW, and supersedes all prior representations, or agreements. If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining valid provisions will continue in full force and effect. The signators to this Agreement are authorized to execute this Agreement on behalf of and bind their respective Parties hereto. This Agreement may be executed in counterparts (including electronic means), which taken together will form one legal instrument. Docusign Envelope ID: E9B3E148-6BA4-44EF-8F5E-FD2EE6EAD3D5 LO087 12955452.1 ER020-100 ACCEPTED AND AGREED on the date indicated below: LIEBERT CASSIDY WHITMORE A Professional Corporation Attn: Melanie Chaney 6033 W. Century Blvd., 5th Floor Los Angeles, CA 90045 Email: mchaney@lcwlegal.com TOWN OF LOS ALTOS HILLS A Municipal Corporation By:By: Melanie Chaney / Co-Managing Partner Name: Date:June 27, 2025 Title: Date: Docusign Envelope ID: E9B3E148-6BA4-44EF-8F5E-FD2EE6EAD3D5 City Manager Peter Pirnejad 7/31/2025 6033 WEST CENTURY BOULEVARD,5TH FLOOR LOS ANGELES,CALIFORNIA 90045 T:310.981.2000 F:310.337.0837 Los Angeles |San Francisco |Fresno |San Diego|Sacramento www.lcwlegal.com 12955452.1 ER020-100 Invoice Peter Pirnejad City Manager Town of Los Altos Hills 26379 Fremont Road Los Altos Hills, CA 94022 (LO087-10000) Invoice Number: 298171 Bay Area Employment Relations Consortium Membership: July 1, 2025 through June 30, 2026 Consortium Membership $4,455.00 For more information about the Liebert Library, please visit www.liebertlibrary.com, or email library@lcwlegal.com. Please add an additional $100.00 to your payment over the amount specified above as a late fee if payment is sent after August 1, 2025. Docusign Envelope ID: E9B3E148-6BA4-44EF-8F5E-FD2EE6EAD3D5