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HomeMy WebLinkAbout6th Amendment TSS-REV-LIDAR-010_County of Santa Clara_Town of Los Altos Hills_6.15.26Page 1 of 38 Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg and Margaret Abe-Koga County Executive: James R. Williams County of Santa Clara Technology Services and Solutions 180 West Tasman Drive | San Jose, California 95134 | (408) 918-7127 SIXTH AMENDMENT TO AGREEMENT TSS-REV-LIDAR-010 BY and BETWEEN COUNTY OF SANTA CLARA and Town of Los Altos Hills For Imagery and LiDAR Data Acquisition Cost Sharing This is the Sixth Amendment to the Agreement that was entered into by and between the County of Santa Clara (“County”), on behalf of Technology Services and Solutions (“TSS”), a County department, and the Town of Los Altos Hills (“Partner”) for purposes of establishing cost sharing responsibilities for imagery and LiDAR data acquisition. Partner acknowledges that County obtained the imagery and LiDAR data from a third-party (EagleView Technologies, Inc. - “EagleView” and Sanborn Mapping Company, Inc. – “Sanborn”). Partner also acknowledges that County previously obtained the imagery and LiDAR data from Sanborn Map Company, Inc. (“Contractor”) subject to the existing rights and obligations between Contractor, County and Partner. Partner further acknowledges that County is passing through rights to all data deliverables, including imagery and LiDAR data and derivative products as stated in this Agreement and its exhibits. This Agreement is amended as follows effective upon execution. 1. KEY PROVISIONS, TOTAL AGREEMENT VALUE, is hereby amended to read: “Not-to-exceed $37,506.42, which represents an increase of $6,321.41 over the prior not-to-exceed of $31,185.01.” 2. KEY PROVISIONS, TERM OF AGREEMENT, is hereby amended to read: “The term shall start on the date contract is fully executed and shall end on June 30, 2027, unless terminated earlier or otherwise amended.” 3. KEY PROVISIONS, COUNTY POINTS OF CONTACT, is hereby amended to read: COUNTY POINTS OF CONTACT Contract Manager Yoko Myers, IT Manager (408) 315-1371, yoko.myers@isd.sccgov.org Day-to-Day Contact Rose Campbell, IT Project Manager (669) 609-0511, rose.campbell@isd.sccgov.org Docusign Envelope ID: FC9FBE34-0B8F-4BAC-AEDD-3134CB9F8E9BDocusign Envelope ID: 68B46283-CB11-86A3-808C-CFBEB97F8A43 Page 2 of 38 Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg and Margaret Abe-Koga County Executive: James R. Williams Contract Administrator Joseph McGee, IT Vendor Manager (408) 918-7127, joseph.mcgee@isd.sccgov.org Fiscal Contact Accounting, (accountspayable@isd.sccgov.org) 4. Revise EXHIBIT A COUNTY OF SANTA CLARA TERMS AND CONDITIONS to delete Section 22 COVID 19 REQUIREMENTS. 5. Delete EXHIBIT B-5 PRODUCTS AND SERVICES FEE SCHEDULE YEAR 6 and replace with EXHIBIT B-6 PRODUCTS AND SERVICES FEE SCHEDULE YEAR 7. 6. Delete EXHIBIT C-5 STATEMENT OF WORK FOR YEAR 6 and replace with EXHIBIT C-6 STATEMENT OF WORK YEAR FOR YEAR 7. 7. Partner shall comply with the EAGLEVIEW LICENSING AGREEMENT FOR OBLIQUE IMAGERY, EAGLEVIEW CLOUD, AND RELATED SOFTWARE (attached as Exhibit F to Agreement CW2256579 between EagleView Technologies, Inc. and the County), which is added to this Agreement as EXHIBIT G and attached hereto and incorporated herein by this reference. 8. Add EXHIBIT H STATEMENT OF WORK FOR YEAR 7 (LiDAR) All other terms and conditions of the Agreement remain in full force and effect. In the event of a conflict between the original Agreement and this Amendment, this Amendment controls. Prepared and administered by: Joseph McGee, IT Vendor Management (408) 918-7127, joseph.mcgee@isd.sccgov.org The Agreement as amended constitutes the entire agreement of the parties concerning the subject matter herein and supersedes all prior oral and written agreements, representations and understandings concerning such subject matter. By signing below, signatory warrants and represents that he/she executed this Agreement in his/her authorized capacity, that he/she has the authority to bind the entity listed below to contractual obligations and that by his/her signature on this Agreement, the entity on behalf of which he/she acted, executed this Agreement. Docusign Envelope ID: FC9FBE34-0B8F-4BAC-AEDD-3134CB9F8E9BDocusign Envelope ID: 68B46283-CB11-86A3-808C-CFBEB97F8A43 Page 3 of 38 Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg and Margaret Abe-Koga County Executive: James R. Williams IN WITNESS WHEREOF, the parties have executed this Agreement on the date indicated below. This Agreement is not binding until fully executed by all parties. COUNTY OF SANTA CLARA TOWN OF LOS ALTOS HILLS Director of Procurement Date Cody Einfalt Date Acting City Manager APPROVED AS TO FORM AND LEGALITY Robert A. Nakamae Date Steven Mattas Date Deputy County Counsel City Attorney APPROVED BY Neelam Saini Date Arika Miller Date Sr. IT Manager City Clerk APPROVED BY Ameen Moslehi Date Chief Information Officer Attachments: Exhibit B-6, Products and Services Fee Schedule Year 7 Exhibit C-6, Statement of Work For Year 7 Exhibit G, EagleView Licensing Agreement for Oblique Imagery, EagleView Cloud, and Related Software License Agreement Exhibit H, Statement of Work For Year 7 (LiDAR) Docusign Envelope ID: FC9FBE34-0B8F-4BAC-AEDD-3134CB9F8E9B 4/30/2026 4/30/2026 5/1/2026 5/1/2026 5/6/2026 5/11/2026 Docusign Envelope ID: 68B46283-CB11-86A3-808C-CFBEB97F8A43 6/15/2026 Page 4 of 38 Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg and Margaret Abe-Koga County Executive: James R. Williams EXHIBIT B-6 PRODUCTS AND SERVICES FEE SCHEDULE YEAR 7 The compensation to County for the provision of the Deliverables under this Agreement is detailed in this Exhibit B-6. • Section I – Recurring Costs  Not applicable. There are no recurring costs associated with this Agreement. • Section II – One-Time Costs Item Number Deliverables Deliverable Category Ownership and License 1 Annual Ortho Capture: 3” and 6” Certified Ortho Imagery Ortho County/Partners- owned 2 Oblique Images: 3” and 6” Oblique Imagery Oblique Licensed 3 Supplemental Capture: 3” Frequent Ortho Ortho Licensed 4 Early Access to Imagery - Annual Ortho Capture Ortho Licensed 5 Hard drive delivery of tiles & project- wide mosaic Ortho County/Partners- owned 6 Disaster Response Ortho Licensed 7 EagleView Imagery Viewing Tool and APIs Ortho/Oblique Licensed 8 Sanborn Analyst Subscription Ortho/Oblique Licensed 9 LiDAR LiDAR County/Partners- owned 10 LiDAR Optional Services: LiDAR 10a. 2D Building Roofprint Higher Accuracy LiDAR County/Partners- owned 10b. 3D Models Extracted from LiDAR Data LiDAR County/Partners- owned One-Time Cost Total $6,321.41 1. County and Partner shall meet or otherwise communicate by August during the term of this Agreement to determine the specifics of the subsequent year’s contract, if any, that may be placed by County on behalf of Partner. Any such subsequent contract will document all Deliverables to be acquired by County and shared with Partner as well as Partner’s total share of fees. 2. County shall invoice Partner for one-time costs upon Partner’s acceptance or first use of Deliverables, whichever comes first. Docusign Envelope ID: FC9FBE34-0B8F-4BAC-AEDD-3134CB9F8E9BDocusign Envelope ID: 68B46283-CB11-86A3-808C-CFBEB97F8A43 Page 5 of 38 Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg and Margaret Abe-Koga County Executive: James R. Williams • Section III – Travel and Related Expenses • Each party shall be solely responsible for its travel and out-of-pocket expenses. • Section IV – Optional Add-On Services • Partner may elect to purchase optional add-on services from EagleView through County during the annual SOW planning phase through the term of the Agreement. • The parties shall amend this Agreement to reflect the optional add-on services and additional fees. // // // // // // // // // // // // // // // // // // Docusign Envelope ID: FC9FBE34-0B8F-4BAC-AEDD-3134CB9F8E9BDocusign Envelope ID: 68B46283-CB11-86A3-808C-CFBEB97F8A43 Page 6 of 38 Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg and Margaret Abe-Koga County Executive: James R. Williams EXHIBIT C-6 Statement of Work Updated for Year 2 of the 5-Year Acquisition (Red text reflects updates to the original SOW) Scope of Work EagleView will provide imagery and data to Santa Clara County CA government. Resulting data may also be utilized by any/all county/local government agencies within Santa Clara County. Milestones EagleView will make reasonable efforts to provide updates on the primary milestones listed below. • Done Flying • Mosaic Completion/Imagery Online • Delivery to County and Participating Public Agencies • QA/QC • Rework • Final Delivery 1. Required Products To support government agencies when they need imagery for more than visualization, EagleView offers an Orthomosaic with accuracy and clarity to support a wide range of government functions. EagleView has developed and utilizes an innovative workflow encapsulating flight planning and capture to produce ultra high-resolution mosaics. This allows users to extract measurements that can serve as the foundation of various GIS and other applications, including 3-D modeling and change detection. EagleView captures oblique imagery at angles of 40 to 45 degrees from the north, south, east, and west to offer a 360-degree view of every property and parcel. Every pixel in EagleView’s oblique and orthoimagery is georeferenced, giving users the ability to interact with, measure, and extract data from these actionable images. Imagery products in scope are listed below. Imagery products are further detailed in Section 2, Deliverables and Applicable Specifications. Annual Ortho Capture: 3” and 6” Certified Ortho Imagery Supplemental Ortho Capture: 3” Frequent Ortho Oblique Images: 3” and 6” Oblique Imagery ( Annual Capture only) All imagery products include, but are not limited to, data processing, QA/QC, supporting project management and training, as well as Early Access to imagery, access to our viewing application, EagleView Cloud, Integration access and our Disaster Response Program. EagleView Cloud EagleView’s web-based application, EagleView Cloud Explorer, allows users to view, measure, and analyze aerial imagery with precision. It includes various measurement tools and features an intuitive graphical user interface that enables users to easily perform on-screen measurements. Individual measurements can always be removed or edited for improved accuracy. EagleView will support and Docusign Envelope ID: FC9FBE34-0B8F-4BAC-AEDD-3134CB9F8E9BDocusign Envelope ID: 68B46283-CB11-86A3-808C-CFBEB97F8A43 Page 7 of 38 Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg and Margaret Abe-Koga County Executive: James R. Williams assist clients migrating from EagleView’s ConnectExplorer to migrate to Cloud Explorer. Integrations EagleView has established integrations with major CAD and most major CAMA vendors, and is a Gold Partner of good standing in the Esri Partner Network. EagleView’s CONNECT platform keeps pace with ESRI’s developments, while offering backward compatibility to older applications, databases, and operating systems. Further, our platform provides the public unlimited visualization-only access to EagleView-hosted custom imagery libraries via a web application or server-based integration, such as the Integrated Pictometry Application (IPA). The IPA is a robust integration that allows customers and partners to embed an imagery viewer with EagleView oblique and ortho imagery and tools into their existing public-facing and internal web applications. CONNECT IPA has been integrated into hundreds of CAMA, GIS, and E-911 services across the United States and Canada. In addition, the platform offers robust integration capabilities and offers standard APIs that can be leveraged to integrate with Santa Clara County desired current and future software applications. These include but are not limited to ArcGIS products, VertiGIS, and RapidDeploy. Early Access We will provide Santa Clara County with expedited delivery of initial aerial imagery. At no additional cost, you will receive preliminary imagery within 7–14 days post- capture through CONNECT EarlyAccess. With EarlyAccess, authorized users can login to EagleView’s software viewing platform, CONNECTExplorer and Cloud Explorer, and access imagery immediately following preliminary processing and quality control checks (but prior to final processing). This imagery will remain available until we deliver final, fully processed imagery. Technical Support & Training At no additional cost, we will provide ongoing technical support and on-location training. Users will learn best practices and how to use and manage our imagery and software within existing workflows. Our training program has increased the use of imagery and software throughout our customers’ organizations. Customer Support – EagleView shall provide customer support, as needed, to those Advanced User participants identified by the County during the initial term of the agreement. Hours of support are 8:30 a.m. to 8:30 p.m. EST Monday through Friday at 1-855-337-1526 or Customersupport@Eagleview.com. Technical Support – As part of our local presence, ongoing technical support onsite can be provided by our Regional Technical Manager who supports the County. Account Support – Arjun Cardoza will be available to the County for account direction and support at (310) 676-8309) and arjun.cardoza@eagleview.com. Disaster Response EagleView customers are eligible for DRP described below from the effective date through the second anniversary of the initial project delivery. Following payment to EagleView of amounts due with respect to each subsequent project, Customer will be eligible for the then-current DRP for a period of two years from delivery of such Docusign Envelope ID: FC9FBE34-0B8F-4BAC-AEDD-3134CB9F8E9BDocusign Envelope ID: 68B46283-CB11-86A3-808C-CFBEB97F8A43 Page 8 of 38 Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg and Margaret Abe-Koga County Executive: James R. Williams subsequent project. Customer must be in good standing with EagleView to maintain eligibility for DRP. Subject to EagleView resources availability. A.Disaster Coverage Imagery at No Additional Charge – EagleView will, upon request of Customer and at no additional charge, provide standard quality imagery of up to 200 square miles of affected areas (as determined by EagleView) upon the occurrence of any of the following events during any period Customer is eligible for the DRP: • Hurricane: areas affected by hurricanes of Category II and higher • Tornado: areas affected by tornadoes rated EF4 and higher • Terrorist: areas affected by damage from terrorist attack • Earthquake: areas affected by damage to critical infrastructure resulting from earthquakes measured at 6.0 or higher on the Richter scale • Tsunami: areas affected by damage to critical infrastructure resulting from tsunamis. • Flood: areas affected by flooding that include appraisable structures at a density of 100 structures per sq mi or greater • Wildfire: areas affected by wildfire that include appraisable structures at a density of 100 structures per sq mi or greater B.Discounted Rate – Coverage for areas affected by the events set forth above exceeding 200 square miles will be, subject to EagleView resource availability, offered to Santa Clara County at the then current DRP rates. Also, coverage for areas affected by hurricanes below Category II, tornadoes below EF4 or earthquakes rated below 6.0 on the Richter scale, flooding meeting or exceeding the major flood stage as defined by the National Weather Service published at https://www.weather.gov/lot/hydrology_definitions, wildfires impacting population centers, or other disasters as agreed to between the customer and EagleView will be, subject to EagleView resource availability, offered to Customer at the then current DRP rates. 2. Required Deliverables and Applicable Specifications Annual Ortho Imagery (includes Oblique Imagery) EagleView combines imagery that reveals the finest and most crucial details with computer vision to help identify insights into any location from anywhere. By delivering timely, comprehensive answers to complex questions, we help professionals across various industries improve people’s lives and make informed decisions. EagleView is positioned to supply the County with high-resolution and high accuracy aerial imagery. We will capture, at maximum, 3” GSD on the western side of the County and 6” GSD on the eastern side of the County, as depicted in the Annual Imagery Capture AOI (below). In addition, EagleView uses a proprietary camera system that simultaneously captures oblique and orthophotography, we will provide oblique imagery for the entire extent of this project. Docusign Envelope ID: FC9FBE34-0B8F-4BAC-AEDD-3134CB9F8E9BDocusign Envelope ID: 68B46283-CB11-86A3-808C-CFBEB97F8A43 Page 9 of 38 Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg and Margaret Abe-Koga County Executive: James R. Williams Product: 3” and 6” Certified Ortho and Oblique Specifications 3” Ortho Frame Delivery Nominal 2in GSD ortho imagery, Imagery as good as 1.2in and no worse than 3in Orthomosaic Resolution: 3” GSD (Best Available Provided) 1082 sq. mi. of 3” 6” Ortho Frame Delivery Nominal 6” GSD Ortho Imagery Orthomosaic Resolution: 6” GSD (Best Available Provided) 777 sq. mi. of 6” 3” Oblique Imagery Nominal 2.6” GSD oblique imagery ranging from 1.7” to 3.5” GSD oblique imagery. Where available fully automated photogrammetric mosaiced imagery. Imagery may contain seamlines. 1082 sq. mi. of 3” 6” Oblique Imagery Nominal 6” GSD oblique imagery. Where available fully automated photogrammetric mosaiced imagery. Imagery may contain seamlines. 777 sq. mi. of 6” Overlap End Overlap percentage: 60% Side Overlap percentage: 25% Orthomosaic Content Specifications • Seam Artifacts o There will be no obvious seam edges between adjacent orthophotos o Orthomosaic will have edits to eliminate feature misalignment caused by seamlines which pass through features above the elevation surface including roads. Feature alignment across seamlines will be 3px or better. • Building and Bridge Lean o Correction of bridges o Correction of major buildings obstructing roadways *Exceptions are rare but may include random residential structures or extremely large complex industrial structures which don't fit in a single image. The team will do what they can to minimize errors but since the building is so large there may be some areas occluded by other parts of the same structure. • Produced in accordance with USGS and ASPRS standards Docusign Envelope ID: FC9FBE34-0B8F-4BAC-AEDD-3134CB9F8E9BDocusign Envelope ID: 68B46283-CB11-86A3-808C-CFBEB97F8A43 Page 10 of 38 Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg and Margaret Abe-Koga County Executive: James R. Williams Metadata and Reporting Metadata: • Metadata generated that meets FGDC Standards, upon request • Shapefile(s) with discrete deliverable boundaries and directional metadata Reporting: • FGDC Compliant metadata • Project report in accordance with state and local requirement Environmental Conditions EagleView will simultaneously capture oblique and ortho imagery in leaf-off conditions when the ground is free of snow; when rivers, streams and holding ponds are free of flooding; with minimal fog or haze; and when the sun angle is 25° or greater or during the most optimal 4-hour window Shadows Shadows shall not obscure any features within the imagery. Any structure, industrial, transportation features, or terrain details must be visible and their edges clearly defined vs surrounding pixel data. Reflection/Glare Reflection from water should be minimized, and no reflections will obscure shoreline detail. Image Blemish, Artifacts, Noise, etc. Imagery should be free of any defects due to hardware or image processing errors. This includes any errors related to hardware failure, data corruption, excessive image compression, or over/under exposure. Radiometry and Color The appearance of the final mosaic represents the color on the ground at the time of capture. Color and radiometry adjustments shall be applied so that imagery from multiple days or captures appears consistent across the mosaic. Product: 3” and 6” Certified Ortho and Oblique Deliverables Orthomosaic Deliverable Format (Online) Access Methods: • Available via web-based viewer (EagleView Cloud) • Also available via WMS/WMTS (Image Service) Orthomosaic Deliverable Projection/Coordinate System: Customer Selectable Datum: Customer Selectable File Format: Customer Selectable • Mosaic Tiles o Available in JPEG, GeoTiff, JPEG2000, PNG, ECW, MrSID (All Versions) with world file o Includes separate Pictometry Map Image (PMI) trailer file • Project-Wide Mosaic Docusign Envelope ID: FC9FBE34-0B8F-4BAC-AEDD-3134CB9F8E9BDocusign Envelope ID: 68B46283-CB11-86A3-808C-CFBEB97F8A43 Page 11 of 38 Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg and Margaret Abe-Koga County Executive: James R. Williams Format (Physical) Available in ECW, MrSID (All versions) format Delivery Method: • Microsoft Data Box to County Data Center • (Add-on service) Tiles and project wide mosaic in physical hard drive deliveries – Refer to the Certified Flight: Hard-Drive Deliverables Details table for more information. Ortho & Oblique Imagery Deliverable Format Access method: Available via web-based viewer (Cloud Explorer), accessible integrations & EagleView API Project Management Deliverables Acquisition related data such as flight plans, flight lines, flight date and schedule and progress reports as well as image footprint polygons. Certified Orthomosaic Deliverables AT and Survey Authoritative reports, FGDC-Compliant Metadata Report. Training & Documentation End-user & advanced training sessions including training documentation for Cloud Explorer and integrations. Docusign Envelope ID: FC9FBE34-0B8F-4BAC-AEDD-3134CB9F8E9BDocusign Envelope ID: 68B46283-CB11-86A3-808C-CFBEB97F8A43 Page 12 of 38 Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg and Margaret Abe-Koga County Executive: James R. Williams Certified Flight: Hard-Drive Deliverable Details Docusign Envelope ID: FC9FBE34-0B8F-4BAC-AEDD-3134CB9F8E9BDocusign Envelope ID: 68B46283-CB11-86A3-808C-CFBEB97F8A43 Page 13 of 38 Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg and Margaret Abe-Koga County Executive: James R. Williams Annual Imagery Capture AOI Docusign Envelope ID: FC9FBE34-0B8F-4BAC-AEDD-3134CB9F8E9BDocusign Envelope ID: 68B46283-CB11-86A3-808C-CFBEB97F8A43 Page 14 of 38 Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg and Margaret Abe-Koga County Executive: James R. Williams 3” Frequent Ortho Imagery The EagleView Cloud – Frequent Ortho product provides access to a cost effective, high resolution orthomosaic imagery, enabling access to a higher frequency of imagery and data refreshes for EagleView Cloud oblique imagery customers. 3” GSD Frequent Ortho Capture Specifications Resolution Final Orthomosaic: 3” (7.5cm) Ground Sample Distance (GSD) Ortho Frame Imagery: 2.0-2.8” GSD Image bands RGB natural color, CIR Capture Timing County’s desired capture time is mid-February to mid-April. Capture timing may vary if needed to meet customer needs. Such variations in schedule will only take place after mutual agreement. Minimum Sun Angle >25° or +/- 2 hours from solar noon when sun angle does not reach 25° for at least 4 hours in a day. Areas containing high-rise buildings such as downtown regions as well as any supplemental flight lines for those areas should be captured as close to solar noon as possible to minimize shadows. Cloud cover <5% of the final mosaic area may contain visible clouds. No clouds may be visible in portions of the final mosaic which include supplemental flight lines over tall buildings. Shadows Shadows shall not obscure any features within the imagery. Any structures, industrial, transportation features, or terrain details must be visible and their edges clearly defined vs surrounding pixel data. Smoke/fire <5% of the final mosaic area may contain visible smoke. Persistent smoke, such as from a factory or powerplant is acceptable. Snow/ice cover <10% of the final mosaic area may contain visible snow or ice. If present, the rooftops and walls of structures and any transportation features must be visible. Snow associated with recreational facilities such as ski resorts and ice-skating rinks is acceptable. Flooding/standing water Flooding or standing water may be visible in imagery so long as no housing, industrial, or transportation features are impacted. Reflection/Glare Reflection from water should be minimized, and no reflections will obscure shoreline detail. Image Blemish, Artifacts, Noise, etc. Imagery should be free of any defects due to hardware or image processing errors. This includes any errors related to hardware failure, data corruption, excessive image compression, or over/under exposure. Radiometry and Color The appearance of the final mosaic represents the color on the ground at the time of capture. Color and radiometry adjustments shall be applied so that imagery from multiple days or captures appears consistent across the mosaic. Docusign Envelope ID: FC9FBE34-0B8F-4BAC-AEDD-3134CB9F8E9BDocusign Envelope ID: 68B46283-CB11-86A3-808C-CFBEB97F8A43 Page 15 of 38 Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg and Margaret Abe-Koga County Executive: James R. Williams Building lean Supplemental flight lines be added as required to minimize building lean, no building shall obscure the transportation features within the imagery due to lean. Orthomosaic Content Specifications (AOI) • Typical Positional Horizontal Accuracy: 1m at a 95% confidence level • Fully automated photogrammetric orthomosaic. Imagery may contain seamlines. Project-wide color and contrast balancing Metadata and Reporting Metadata: • Metadata generated that meets FGDC Standards, upon request Shapefile(s) with discrete deliverable boundaries and directional metadata 3” GSD Frequent Ortho Capture Deliverables Orthomosaic Deliverable Format (Online) Access Methods: • Available via web-based viewer (EagleView Cloud) • Also available via WMS/WMTS (Image Service) Ortho Imagery Deliverable Format Access method: Available via web-based viewer (Cloud Explorer), accessible integrations & EagleView API Delivery Timeline Best efforts to make ortho imagery available online and/or ready for physical delivery within 30 days of capture completion Docusign Envelope ID: FC9FBE34-0B8F-4BAC-AEDD-3134CB9F8E9BDocusign Envelope ID: 68B46283-CB11-86A3-808C-CFBEB97F8A43 Page 16 of 38 Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg and Margaret Abe-Koga County Executive: James R. Williams Supplemental Imagery Capture AOI Viewing Software The Eagleview team will support the full software migration from CONNECT Explorer to Cloud Explorer for the County of Santa Clara. Support will consist of: 1. Migration of Users and Groups 2. Migration of Layers 3. Image Service Integration 4. Single Sign-On(SSO) 5. Training EagleView Cloud Explorer provides easy access to EagleView imagery in an intuitive, easy-to-use web interface that allows users to efficiently view and analyze imagery. Toolbar buttons provide fast access to application features and users can quickly locate any point of interest by panning, zooming, or with a quick search. A single click on the compass updates users to a view from an entirely different direction. Once users find their target location, they can measure, annotate, analyze and export imagery and data as a file. EagleView Cloud Explorer includes a wide range of features for Santa Clara County users, including: Docusign Envelope ID: FC9FBE34-0B8F-4BAC-AEDD-3134CB9F8E9BDocusign Envelope ID: 68B46283-CB11-86A3-808C-CFBEB97F8A43 Page 17 of 38 Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg and Margaret Abe-Koga County Executive: James R. Williams View Aerial Imagery • View overhead ortho and side-facing oblique images from a desired location. • Access available historical imagery by selecting any previous flights on our timeline. • Pan the current image to view the surrounding area or view a location from different directions with a single click. View more images captured from the same direction within our expansive thumbnail gallery. • Zoom in or out to show a world view, a particular country, city, community, or neighborhood. Oblique images show neighborhoods and communities in great detail. • Display images in two panes simultaneously (Dual Pane mode) and choose when to synchronize images in the two panes. • Review Early Access imagery only a few days after image capture. Search for Images and GIS Data • Search unique criteria like address, landmark name, city, or country or search by geographic coordinates (latitude, longitude). • Search for text and data within GIS layers. Analyze Images with Measurement Tools • Measure distance, height, area, elevation, slope, bearing and more. • Save and edit measurements (for example: move points, add points, move an entire measurement, or change units of measure). Annotate Images • Annotate images with text, lines, circles, polygons, or markers (icons). • Select annotation properties before or after creation. Overlay GIS Layers • Overlay images with available GIS data, including layers published through Esri REST map and feature services. • Turn layers on or off (including contour lines and street names). • Group, reorder, and rename layers in the list for easier access. • Customize the density and colors of elevation contour lines. • Perform a spatial search using the identify tool to highlight areas of important GIS data Export Images • Export the image shown in the image pane as a PDF or as a graphics file (in JPEG, PNG formats). Set User Preferences • Set application preferences on a per-user basis. 3. Estimated Milestones/Schedule Annual Certified Ortho (Oblique included with capture) Estimated projected timeline below which may be adjusted based on Santa Clara County’s desired capture start. Docusign Envelope ID: FC9FBE34-0B8F-4BAC-AEDD-3134CB9F8E9BDocusign Envelope ID: 68B46283-CB11-86A3-808C-CFBEB97F8A43 Page 18 of 38 Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg and Margaret Abe-Koga County Executive: James R. Williams Docusign Envelope ID: FC9FBE34-0B8F-4BAC-AEDD-3134CB9F8E9BDocusign Envelope ID: 68B46283-CB11-86A3-808C-CFBEB97F8A43 Page 19 of 38 Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg and Margaret Abe-Koga County Executive: James R. Williams Supplemental 3” Frequent Ortho Estimated projected timeline below which may be adjusted based on Santa Clara County’s desired capture start. Docusign Envelope ID: FC9FBE34-0B8F-4BAC-AEDD-3134CB9F8E9BDocusign Envelope ID: 68B46283-CB11-86A3-808C-CFBEB97F8A43 Page 20 of 38 Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg and Margaret Abe-Koga County Executive: James R. Williams Exhibit G EagleView Licensing Agreement for Oblique Imagery, EagleView Cloud, and Related Software 1. Definitions. For the purposes of this licensing agreement (“Licensing Agreement”), the following definitions apply. a. “Authorized User” means: (i) any employee or elected or appointed official of the County or of a Partner to the Agreement authorized by County or a Partner to use the Licensed Products and Services; (ii) any additional users as may be defined in an Order Form (such as governmental subdivisions and their employees or elected or appointed officials) all of whom are considered to be agents of County for the purposes of Section 1.3; or (iii) a contractor of County, so long as County gives written notice of its intent to use such contractor to Contractor prior to being granted access to the Licensed Products and Services and, unless Contractor expressly waives such requirement for any individual, has entered into a written agreement with Contractor authorizing such access. b. “Confidential Information” means any non-public information that is identified as or would be reasonably understood to be confidential and/or proprietary as disclosed by a Party (“Discloser”) to another Party (“Recipient”). Confidential Information will not include information that was (a) at the time of disclosure, through no fault of the Recipient, already known and generally available to the public; (b) at the time of disclosure to Recipient already rightfully known to the Recipient without any obligation of confidentiality; (c) disclosed to the Recipient by a third party who had the right to make the disclosure without any confidentiality restrictions; or (d) independently developed by the Recipient without access to or use of the Discloser’s Confidential Information. c. “Order Form” means a mutually agreeable order signed and dated by both Parties describing the Licensed Products and Services purchased by Customer. The Parties may enter into several Order Forms, with each Order Form made part of this Agreement. In the event of a conflict between the terms of this Agreement and an Order Form, the Order Form will prevail; provided that notwithstanding anything to the contrary, no Order Form shall exist or be effective except to the extent it is governed by this Agreement. d. “Licensed Products and Services” means oblique imagery delivered to County pursuant to the Agreement and Contactor’s web-based applications for viewing and processing this oblique imagery, which are proprietary products, services and content, whether or not identified in an Order Form, developed and owned or licensed by Contractor, its Affiliates (defined as its directors, officers, employees, agents, representatives, advisors, and persons or entities which are controlled by or are under common control with Contractor), and/or their licensors. 1. Access to the Products and Services. Subject to County’s compliance with the terms of this Licensing Agreement and any applicable Order Form, Contractor hereby grants to County and Partners the right to access and use the Licensed Products and Services identified on an Order Form(s) for their internal business purpose (including provision of services to the public) on a limited, revocable, non-exclusive, non-transferable, perpetual basis. Unless a different term of the license grant to Licensed Products and Services is set forth in an Order Form, the right to access and use the Licensed Products and Services for its internal business purpose during the term of any Order Form(s) is the only right granted to County under this Licensing Agreement and any Order Form(s). Unless otherwise provided for in the Agreement, Contractor will have no liability for any loss or damage arising from County’s failure to comply with the terms of this Licensing Agreement. Contractor will provide County and Partners a primary administrator Account for Docusign Envelope ID: FC9FBE34-0B8F-4BAC-AEDD-3134CB9F8E9BDocusign Envelope ID: 68B46283-CB11-86A3-808C-CFBEB97F8A43 Page 21 of 38 Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg and Margaret Abe-Koga County Executive: James R. Williams managing and granting access to its Authorized Users. County and Partners will be responsible for activating Authorized Users through use of the Account. County, Partners, and Authorized Users are responsible for maintaining the confidentiality of all passwords. 3. Access Restrictions. Access by County, Partners, and Authorized Users to the Licensed Products and Services is subject to the following conditions: a. County will not access the Licensed Products and Services or Contractor’s Confidential Information in a way that might adversely affect the security, stability, performance, or functions of the Licensed Products and Services. b. County will not directly or indirectly: (a) resell or sublicense the Licensed Products and Services, (b) modify, disassemble, decompress, reverse compile, reverse assemble, reverse engineer, or translate any portion of the software related to the Licensed Products and Services; (c) create derivative works from the Licensed Products and Services; (d) use the Licensed Products and Services in violation of applicable law or the rights of others; (e) perform any vulnerability or penetration testing of the Licensed Products and Services, except as otherwise provided in this Agreement; (f) cause harm in any way to the Licensed Products and Services or cause Malware to harm the Licensed Products and Services;; (g) remove any proprietary notices from the Licensed Products and Services, software related to the Licensed Products and Services, documentation or any other Contractor materials furnished or made available hereunder; (h) access the software related to the Licensed Products and Services in order to build a competitive product or service; or (i) copy any features, functions or graphics of the software related to the Licensed Products and Services. c. County will not use the Licensed Products and Services in connection with any data that: (a) may create a risk of harm or loss to any person or property; (b) constitutes or contributes to a crime or tort; (c) is illegal, unlawful, harmful, pornographic, defamatory, infringing, or invasive of personal privacy or publicity rights; (d) contains any information that County does not have the right to use; or (e) use the Licensed Products and Services, or any software or documentation related to the Products and Services, in violation of export control laws and regulations. d. County, Partners, and Authorized Users shall only use the Licensed Products and Services for the use and purpose set out in this Licensing Agreement, and for no other purpose, unless mutually agreed to in writing at a later date. 4. Suspension of Access. Contractor may suspend use of the Licensed Products and Services if Contractor determines, in its reasonable discretion, that suspension is necessary to protect County or the Licensed Products and Services from operational, security, or other material risk, or if the suspension is ordered by a court or other tribunal. In such event(s), Contractor will provide written notice to County within thirty (30) days, or as much time as reasonably practicable, of the suspension. Unless prohibited by law or a court or other tribunal, Contractor will act promptly to ensure County’s access to the Licensed Products and Services resumes as soon as reasonably possible following such suspension. Docusign Envelope ID: FC9FBE34-0B8F-4BAC-AEDD-3134CB9F8E9BDocusign Envelope ID: 68B46283-CB11-86A3-808C-CFBEB97F8A43 Page 22 of 38 Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg and Margaret Abe-Koga County Executive: James R. Williams EXHIBIT H STATEMENT OF WORK FOR YEAR 7 (LiDAR) 1. Glossary Abbreviations and acronyms used in the SOW are spelled out and definitions of odd or unusual terms are provided. Term Definition QL-1 Lidar Quality Level 1 RMSEy Root Measure Square Error (longitude) RMSEx Root Measure Square Error (latitude) RMSEz Root Measure Square Error (vertical) RMSEd Root Measure Square Error (planimetric error) USGS United States Geological Survey Lidar Light Detection and Ranging DEM Digital Elevation Model DSM Digital Surface Model AOI Aera of Interest SOW Scope of Work QC Quality Control 2. Summary of Services The County of Santa Clara (“County”) is contracting with The Sanborn Map Company, Inc. (Sanborn) to acquire Quality Level 1 (QL-1) LiDAR Data and LiDAR derivative products for 3 years with the option to extend for 2 additional years, over approximately 1,770 sq. miles (total square miles includes a 2-mile buffer around the County border). Additionally, the County has an interest in obtaining optional add-on services, which may include 2D roofprints, 3D building models, planimetric feature extraction services, change detection services, Ad-Hoc LiDAR collection, and disaster support. 3. 5-Year Acquisition Plan Below chart describes the County’s plan for the data acquisition and timing. Every year, the plan and specification will be reviewed, and details will be provided in the Project Execution, Risk Mitigation, and Management Plan. Docusign Envelope ID: FC9FBE34-0B8F-4BAC-AEDD-3134CB9F8E9BDocusign Envelope ID: 68B46283-CB11-86A3-808C-CFBEB97F8A43 Page 23 of 38 Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg and Margaret Abe-Koga County Executive: James R. Williams Services Year 1 (2025-2026) Year 2 (2026-2027) Year 3 (2027-2028) Year 4 (2028-2029) Year 5 (2029-2030) LiDAR X X LiDAR Derived Products (DEM, DSM, Buildings 2D/3D) X X Optional Services Per Request Per Request Per Request Per Request Per Request 3.1. LiDAR • USGS Quality Level 1 (QL1) lidar for approximately 1,770 square miles • LiDAR derived products o Digital Elevation Model (DEM) o Digital Surface Model (DSM) Docusign Envelope ID: FC9FBE34-0B8F-4BAC-AEDD-3134CB9F8E9BDocusign Envelope ID: 68B46283-CB11-86A3-808C-CFBEB97F8A43 Page 24 of 38 Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg and Margaret Abe-Koga County Executive: James R. Williams 4. County-Wide Data Acquisition Execution Plan Sanborn shall furnish all materials, supervision, labor, equipment, and transportation, unless otherwise specified in this SOW, to complete the following tasks and deliver the listed products. Project Area Data Acquisition Requirement Details Countywide LiDAR Density 8 ppm2 (0.35 m ANPS) – QL1 density Accuracy Absolute NVA accuracy ≤ 10 cm RMSEz Relative Accuracy between swaths ≤ 8 cm Overlap Minimum 20% overlap between flight lines Collection Window 11/15/2025 to 1/31/2026 4.1. Flight Plans Sanborn shall be responsible for applying for and obtaining any required permits for access, overflight, or intrusion into restricted or otherwise limited ground access and/or airspace, which may be included within the requirement of this SOW. Prior to each flight, Sanborn shall prepare a digital flight plan showing the planned flight lines and the project areas to be covered. This flight plan shall be delivered to the County in Esri shapefile or feature class format. Due to the extent of the area and window of time available to collect the imagery meeting the specific criteria set forth herein, multiple airplanes may be used. 4.2. LiDAR Overlap The lidar flight lines shall have a minimum of 20% overlap. In no case should there be a data gap between any two adjacent flight lines. 4.3. Re-flights Sanborn, at no additional cost to the County, shall re-fly and re-acquire aerial data that does not meet the required specifications. 4.4. Quality Control for Acquisition • All processes are controlled by Sanborn’s Quality Management System. • Mission flight logs are reviewed and archived • Flight plans and boundaries to be sent to the County of Santa Clara for approval. • All of the flight data are to be QC’d by the Sanborn QC team and the re-flights called within 24 hours • Footprint analysis is to be conducted for each mission collection to ensure coverage/overlaps and compliance with the flight plans Docusign Envelope ID: FC9FBE34-0B8F-4BAC-AEDD-3134CB9F8E9BDocusign Envelope ID: 68B46283-CB11-86A3-808C-CFBEB97F8A43 Page 25 of 38 Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg and Margaret Abe-Koga County Executive: James R. Williams 5. Ground Control Sanborn is responsible for developing the ground control necessary to perform the mapping of lidar products. The control survey shall be completed according to current industry best practices. The ground control must be set and maintained at the proper density and positional accuracy to support the project's accuracy specifications, which are outlined in this SOW. Sanborn will recover ground control from previous collections as much as possible. Any survey control that is developed for this project shall be provided to the County and must adhere to the following conditions: • Ground control acquisition shall be overseen by California Licensed Surveyor. • The County requests ground control marker locations and identification information of all ground control points with coordinates. • Adhere to ASPRS Positional Accuracy Standards for Digital Geospatial Data (EDITION 2, VERSION 2 (2024) (https://publicdocuments.asprs.org/PositionalAccuracyStd-Ed2-V2) with Horizontal Accuracy Class RMSEx and RMSEy (cm) = 5.0 cm in the relatively flat urban areas, and Horizontal Accuracy Class RMSEx and RMSEy (cm) = 10.0 cm in the relatively hilly rural areas. • Adhere to ASPRS Positional Accuracy Standards for Digital Geospatial Data (EDITION 2, VERSION 2 (2024) (https://publicdocuments.asprs.org/PositionalAccuracyStd-Ed2-V2) Vertical Accuracy Class 10-cm or better accuracy. • Conform to NAD83 (2011/PA11/MA11) epoch 2010.00 created in the National Adjustment of 2011 Project described here: https://www.ngs.noaa.gov/web/surveys/NA2011/. • All coordinates will conform to NAD 83 (2011) State Plane California Zone 3. Units must be U.S. Survey Feet. 6. LiDAR Execution Plan 6.1. Production Sequence for LiDAR 1. Acquisition QC and re-flight calling 2. GNSS-IMU Processing 3. LiDAR data Calibration 4. Sanborn QC and approval of calibration results 5. LiDAR calibration report 6. Automated Classification of lidar data 7. Manual editing and QC of lidar data 8. QC of lidar classification 9. Extraction of 2D building footprints using classified lidar data 10. Extraction of 3D building Models using classified lidar data 11. Delivery of data to the County 12. QC feedback cycle with the customer 13. Final Acceptance 14. Generate final products 15. XML Metadata Docusign Envelope ID: FC9FBE34-0B8F-4BAC-AEDD-3134CB9F8E9BDocusign Envelope ID: 68B46283-CB11-86A3-808C-CFBEB97F8A43 Page 26 of 38 Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg and Margaret Abe-Koga County Executive: James R. Williams 2D Building Footprints and 3D Building Models Extracted from LiDAR Data The lidar data will meet the following accuracy requirements, per USGS LiDAR Base Specification 2024 Rev A (https://www.usgs.gov/media/files/lidar-base-specification-2024-rev-a). QL1 LiDAR Accuracy Specification Relative Vertical Accuracy Smooth surface repeatability (cm) ≤ 6 Swath overlap difference, RMSDZ (cm) ≤ 8 Absolute Accuracy Vertical accuracy RMSEz (Open ground, NVA) (cm) ≤ 10.0 Docusign Envelope ID: FC9FBE34-0B8F-4BAC-AEDD-3134CB9F8E9BDocusign Envelope ID: 68B46283-CB11-86A3-808C-CFBEB97F8A43 Page 27 of 38 Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg and Margaret Abe-Koga County Executive: James R. Williams 6.2. QL1 LiDAR Classification Specifications LiDAR Classification Code 1 Processed, but unclassified Code 2 Bare-earth ground Code 3 Low Vegetation Code 4 Medium Vegetation Code 5 High Vegetation Code 6 Structures/Buildings Code 7 Low Noise Code 9 Water Code 17 Bridge decks Code 18 High Noise Code 20 Ignored Ground (Breakline Proximity) Code 21 Snow (if present and identifiable) Code 22 Temporal exclusion (typically non-favored data in intertidal zone) 6.3. LiDAR File Formats • Classified Point Cloud (LASv1.4 – R15) • Bare-earth DEM in Esri geodatabase format • Hydro-flattening Breaklines in Esri geodatabase format as PolylineZ and PolygonZ feature classes, as appropriate • Hydro-flattened Bare-Earth Digital Terrain Model in GeoTiff format • First-Return Intensity Rasters in GeoTiff format • First-Return Digital Surface Model in GeoTiff format • Accuracy Report utilizing Surveyed Points • FDGC Compliant Metadata 6.4. LiDAR Tiling Scheme • County’s tiling index projected into NAD 83 (2011) State Plane California Zone 3. (The County will provide a tiling index to the Contractor that specifies geometries and attribution for the tiles.) 6.5. LiDAR Acceptance Criteria In general terms, this LiDAR Acceptance Criteria review will identify the following: • Products that do not meet the project's accuracy specifications. • LiDAR Accuracy as per the USGS LiDAR Base Specifications • No more than 1% of the lidar points are classified demonstrably erroneous as per the classification scheme defined above • 2D building footprints and 3D buildings polygons are 80-90% geometrically accurate. Buildings of 100 sq. ft or larger are extracted In addition, the Acceptance Criteria review process will examine all other data produced as part of the LiDAR Production Process. This will include the following: • Validating correct file formats and versions; • Reviewing all associated metadata records; • Reviewing 2D footprints and 3D buildings; • Reviewing all calibration and analytical reports produced by Sanborn. Docusign Envelope ID: FC9FBE34-0B8F-4BAC-AEDD-3134CB9F8E9BDocusign Envelope ID: 68B46283-CB11-86A3-808C-CFBEB97F8A43 Page 28 of 38 Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg and Margaret Abe-Koga County Executive: James R. Williams 7. Optional Services 7.1. 2D Building Roofprints Extracted from LiDAR Data Sanborn will extract the 2D building roofprints from existing lidar data owned by the County of Santa Clara. Sanborn has developed a process to extract automated 2D building footprints from the lidar data. 2D polygons, or building footprints, are created automatically by the classified lidar data’s bare earth and building classifications. These 2D polygons are 80-90% geometrically accurate meaning the automatically extracted building footprints (2D shapes representing rooftops) are generally close to the true shape and location of buildings on the ground, but they are not perfect. Specifically: • Geometrically accurate refers to how well the shape, position, and size of each polygon aligns with the actual building roof as seen in the real world or in high-resolution imagery. • 80–90% accuracy means that, on average, 8 to 9 out of every 10 polygons are reasonably correct in terms of shape and placement, but there may be some deviations or errors—such as slightly incorrect building edges, missing small extensions, or generalization of roof detail. This level of accuracy is considered suitable for many GIS applications, but not precise enough for tasks that require detailed architectural or engineering-grade accuracy. A building roofprint is defined as a structure on the ground which has a roof. The perimeter outline of a building is represented as a georeferenced polygon, as seen in aerial imagery. Structures included: • Residential, commercial, and industrial structures (including roof over porches and decks • Trailer homes and offices • Mobile homes • Garages, sheds, and other isolated structures • Greenhouses attached to a roofed structure • Stadiums Structures not included: • Features without a roof and no usable interior or covered volume. • Motor vehicles, truck trailers, boats, airplanes, etc. • Tanks and covered reservoirs and pools with temporary covers. Docusign Envelope ID: FC9FBE34-0B8F-4BAC-AEDD-3134CB9F8E9BDocusign Envelope ID: 68B46283-CB11-86A3-808C-CFBEB97F8A43 Page 29 of 38 Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg and Margaret Abe-Koga County Executive: James R. Williams Each enclosed building representation polygon shall contain two “z” (elevation) attributes: Base Height representing mean sea level and Building Height representing the highest point on the building (building height above ground), excluding flagpoles, chimneys, and other features smaller than 4 square feet. Building footprints minimum size must be at least 100 sq ft. Detached buildings must be represented as single polygons, not merged with other buildings. Note, depending on the density of the buildings there may not be lidar points between the buildings to automatically separate independent buildings. Building roofprints will be topologically clean. Building IDs will be maintained to support change detection activities when necessary. Deliverable Format: • GIS compatible format such as File Geodatabase or Shapefile. • Building 2D Roofprints must be represented as closed polygons with height “z” values as attributes for each feature. • Building 2D Roofprints must be delivered as Z-aware feature class. • Building 2D Roofprints must be delivered as one feature class, not in multiple feature classes. • FGDC compliant metadata must be provided. 7.1.1 High Accuracy 2D Models: If higher accuracy and reliability of structures is desired, the vector files can be taken through a manual editing process to achieve 95% accuracy of the building wireframes. 7.2. 3D Models Extracted from LiDAR Data Once the 2D footprints (generated from Lidar data) are created and checked for consistency, they are used as input to create the 3D building wireframe product. The 2D and 3D wireframes can be beneficial for: • Measuring area of structure • Solar potential calculation • Measuring lengths of sides of segments • Calculating roof repair costs • Tax-assessment 3D wireframes also stem from an automated process that has 80-90% accuracy levels. The 3D wireframes are created based on the geometry of the 2D footprints. Each wireframe closely depicts the structures' most natural features and angles. The software uses exported attributes for the walls and roofs derived from the classified point cloud to form the final wireframe. The deliverable formats of 3D models will be an ESRI geodatabase or shapefile formats, based on customer requirements. The building models generated by this process do not have any textures. Sanborn’s 3D modeling methodology follows the CityGML specifications, with the addition of texture information. Textures can consist of generic textures from a library, photo-realistic textures from a ground-based or oblique collection. See 3D web mesh in the optional section of this proposal. Building 3D Model should be developed at minimum at Level of Detail 2 (LOD2), where the model should include the differentiation of major roof structures (e.g., Gable, Hip, Shed, Mansard, Vault, and Dome), in urban area and LOD1 in rural area. 7.3. Planimetric Mapping Sanborn has extensive experience extracting planimetric data from aerial imagery and lidar for use in creating or updating GIS data layers using photogrammetric techniques. Sanborn’s price assumed the below features. Sanborn will work with the County and/or partner agencies on final SOW, price and database design. • Contours Docusign Envelope ID: FC9FBE34-0B8F-4BAC-AEDD-3134CB9F8E9BDocusign Envelope ID: 68B46283-CB11-86A3-808C-CFBEB97F8A43 Page 30 of 38 Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg and Margaret Abe-Koga County Executive: James R. Williams o 1-foot interval, 5-foot index o 5-foot interval, 25-foot index o 10-foot interval, 50-foot index o 25-foot interval, 100-ft index o Deliverables will be one contour dataset and individual feature classes for each contour interval coding for 1-foot, 5-foot, 10-foot, and 25-foot. • Water Body • Tree Canopy/Tree Inventory o Tree canopy/tree inventory should be raster data and County is interested in Canopy Height, Canopy Cover (density of vegetation greater than or equal to 10 feet tall), Canopy Bulk Density. County is open to suggestions and data models. • Delineation of Crop Production Areas • Pervious/Impervious Surface Detection o Impervious (5-classes)  Buildings – Structures above 100 square feet in area.  Paved Roads – Roads that are paved and wide enough for a vehicle.  Dirt and Gravel Roads – Dirt and gravel roads wide enough for a vehicle. Non- ephemeral fire roads, ranch roads and long driveways.  Dirt and Gravel Area - Dirt and Gravel surfaces that are highly compacted and used by humans and equipment such as dirt parking lot.  Other Paved – Includes parking lots, sidewalks, paved walking paths, swimming pools, tennis courts. • Trails/Alleys • Curbed Road Edge, Face of Curb • Uncurbed Road Edge, Edge of Pavement o Unpaved Road Edge, Edge of Travelled Way o Sidewalk, Front and Back of Walk o Bridge, Edge of Deck o Path, Paved Edge o Path, Unpaved Edge Sanborn will extract the desired planimetric features from the controlled aerial imagery in a 3D stereoscopic environment, utilizing first-order softcopy workstations operated by photogrammetrists experienced in photo interpretation to update or create the planimetric database, as appropriate to each feature class. The use of softcopy workstations utilizing stereo superimposition technology (planimetric features traced in vector form directly over the top of stereoscopic imagery displayed on the computer monitor) ensures accurate and complete collection of all mapped features. This approach not only provides an accurate horizontal position for the planimetric features, but it also provides accurate elevation data where needed, as Sanborn collects a variety of planimetric features such as road edges, retaining walls, and hydrographic features in 3D. The database structure for the project will be uploaded to each softcopy workstation. Quality assurance steps will be in place during the data capture process to ensure that each required planimetric feature is collected to correct graphical representation and attribute requirements outlined in the data dictionary. At the completion of the stereoscopic compilation tasks, the compiled model is reviewed using softcopy stereo-display to ensure that all data was compiled correctly. A senior Docusign Envelope ID: FC9FBE34-0B8F-4BAC-AEDD-3134CB9F8E9BDocusign Envelope ID: 68B46283-CB11-86A3-808C-CFBEB97F8A43 Page 31 of 38 Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg and Margaret Abe-Koga County Executive: James R. Williams photogrammetrist performs this review, with the specific responsibility of maintaining quality control of the project. The compiled file is superimposed over the source imagery, and the required planimetric features in areas of change are reviewed. If features are determined to be missing, or not properly merged into unchanged portions of the database, the location is marked in the file in a separate layer and a QC note is inserted with specific comments. The model will be recalled by the stereo compiler and any necessary corrections addressed. This procedure provides two-way communication, ensuring consistency of data collection in terms of content and interpretation. Once the data is complete and correct, the interactive graphic editing phase begins. Interactive Graphic Editing and Topological Structuring of Data Graphic editing procedures involve a combination of interactive and programmatic checks to ensure that the data is cartographically correct and aesthetically pleasing, connectivity of linework is complete, and topology requirements have been met. A variety of intermediate topology checks are performed prior to the building of polygons from line data to ensure that all features defined as being topologically structured have no snapping errors (overshoots/undershoots/slivers). Polygon geometry is created, attributes of all features are populated, and edge-match checking between production blocks is performed. Edge Matching Checking for production block edge mismatches is a standard part of all Sanborn projects for clients that tile their data. Using an automated process, each production block is checked against its neighboring production block to ensure that all linework matches exactly. This ensures that attributes of the linework and/or polygon data are also checked. At the conclusion of the process, the graphic technician digitally reviews each production block and corrects any mismatches in line placement or attribution that were flagged by the edge match process. This process is repeated until no errors are returned. Sanborn will ensure that planimetric features will meet all topology requirements when the data is migrated into the target environment and make the transition to the GIS as efficient as possible. Layers, Colors, Symbols, Linestyles, and Annotation Sanborn will format all data layers as detailed in the data dictionary. All symbols, colors, linestyles, and annotation will follow the County’s desired conventions. Sanborn’s listing of data standards and criteria is summarized in the following table. Data Standards and Criteria Edge matching All data that crosses the edge of a production block will be edge-matched and coordina connectivity verified. Point Duplication No duplicate structures or graphic entities will be allowed. No points will be duplicated within a data string. Points will not be duplicated across production block boundaries unless it corresponds to a delivery area. Connectivity Software checkable digitizing errors such as overshoots and undershoots will be eliminated as specified. Lines that intersect will join precisely. Line Quality All straight lines will contain only two points: beginning and end. A high graphic appearance shall be achieved. Transitions from straight line to arcs shall be smooth. Segmentation Linear elements will not be broken unless the break reflects a visual or attribute code characteristic. Precision All data capture will be accomplished in double precision. Spatial Continuity All delivered files will represent the specified data as spatially continuous. Docusign Envelope ID: FC9FBE34-0B8F-4BAC-AEDD-3134CB9F8E9BDocusign Envelope ID: 68B46283-CB11-86A3-808C-CFBEB97F8A43 Page 32 of 38 Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg and Margaret Abe-Koga County Executive: James R. Williams Graphic Standards All graphics will be consistent with accepted symbology and a high cartographic appearanc shall be achieved. Topology Topology requirements will be defined based upon the County’s need. At minimum, illogical overlaps between features and/or feature classes will be avoided. Translation into Esri Geodatabase Format Once the planimetric and DEM data are completely structured and edited, they are ready to be translated from MicroStation .dgn to Esri Geodatabase format for delivery. Sanborn has a suite of proprietary translator software that enables the translation to various target systems, including the Esri environment. As a final check on the deliverable data, and with the County’s database design as the foundation, Sanborn uses custom software modules to perform QA/QC checks: • Features and associated attributes are validated for data integrity • Edge matching processes are run between production blocks • Data will be verified with the source data and documents for content (missing data) errors, annotation integrity, and aesthetics • QA/QC reports are generated and checked for errors; they may include: o Ensure that all datasets have valid feature attribute tables (FATs) o Ensure that all datasets have valid projection and coordinate system definition and properties o Verify AOI coverage has been met o Verify data edge matching across production blocks o Validate topology Sanborn’s fee assumes the above features will be collected from a single year’s existing orthoimagery or lidar collection and delivered in a single ESRI Geodatabase with separate feature class for each of the above listed features. Sanborn will work with the County and/or partner agencies on final SOW, price and database design. 7.4. Change Detection Sanborn has extensive experience in providing building/structure changes generated from 2D and 3D change detection software and can deliver these data, as well as provide literature for the change detection software solution. As the County prefers 3D change detection, Sanborn can provide this option. To eliminate the time and expense of visually searching large datasets for changed features, Sanborn has developed advanced analysis and processing techniques for application to imagery and lidar datasets. This flow chart documents our comprehensive approaches to change map creation, polygon integration (e.g. Parcel) and visualization/workflow. Sanborn’s value-added Change Detection Viewer (CDV) is a web-based, easy-access viewer that is integrated with Sanborn Oblique Analyst®. CDV includes the ability to view multiple windows of source data side by side. Furthermore, the software allows the user to organize parcels based upon percent of change, or parcel numbers, and addresses or other identifiers may be used to search for a parcel. Once a parcel is identified, users can select it by clicking in the hyperlink and the resulting side windows will open showing the same parcel with the two source images side by side. The Sanborn Oblique Analyst® software is integrated with the CDV and enables immediate verification of areas showing percentage of change using multi-view, Docusign Envelope ID: FC9FBE34-0B8F-4BAC-AEDD-3134CB9F8E9BDocusign Envelope ID: 68B46283-CB11-86A3-808C-CFBEB97F8A43 Page 33 of 38 Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg and Margaret Abe-Koga County Executive: James R. Williams high-resolution oblique imagery, minimizing unnecessary field visits. Sanborn captures the building footprint to compare to a previous vector layer which greatly improves the accuracy and percent change calculation. This data is then incorporated into the change viewer. The change detection would be performed by updating either the 2020 or 2023 existing building dataset using the current orthoimagery. Sanborn assumed the change detection would be performed on the county 3-inch orthoimagery AOI (964 square miles). Deliverable: • Delivery of updated building outlines in Esri shapefile or Geodatabase format with percent change calculation and change type attribute (new, updated, demolished, and existing). If the County would like to use the Sanborn Change Analyst™ viewer hosted by Sanborn, this could be negotiated. 7.5. Ad-hoc LiDAR Collection Sanborn offers the County the ability to request additional QL-1 LiDAR Collection ad-hoc to support potential business needs. The collected data will conform to the same specifications as set forth in the RFP or can be modified as needed. Other resolutions are available as well. Pricing will be based on the area size, resolution, and product type. 7.6. Sanborn’s Complimentary, Post-Disaster Rapid Response LiDAR Collection Program Sanborn will collect and deliver QL-1 LiDAR data to the County with the mobilization fee waived for affected areas. Additionally, for Areas of Interest (AOI’s) 25 sq. mi or less, Sanborn will produce classification at no charge. For AOI’s over 25 sq. mi. Sanborn will reduce classification costs by 75% (the County would only be responsible for acquisition, calibration and 25% of the classification cost). Events qualifying natural disaster are outlined below: • Earthquake: Affected Areas of the County impacted by an Earthquake of 6.0 or greater, according to the Richter Magnitude Scale (ML). • Flood: Coverage is provided when a federal disaster declaration is made. • Terrorist/Man-Made: Affected Areas of the County damaging over 200 sq. miles of area resulting from a terrorist attack or other man-made disaster. • Hurricane: Affected Areas of the County impacted by Saffir-Simpson Scale Rating of Category three (3) or higher Docusign Envelope ID: FC9FBE34-0B8F-4BAC-AEDD-3134CB9F8E9BDocusign Envelope ID: 68B46283-CB11-86A3-808C-CFBEB97F8A43 Page 34 of 38 Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg and Margaret Abe-Koga County Executive: James R. Williams • Tornado: Affected Areas of the County impacted by Tornadoes with Enhanced Fujita (EF) Rating of Four (4) and above. • Wildfire: Affected Areas of the County impacted by wildfires with a minimum of 50 square miles of contiguous burn area. 7.7. Sanborn’s Avalanche Sensor - Photon Counting LiDAR (PC LiDAR) Technology 20 ppsm QL-1 Offering A next-generation lidar technology that detects individual photons rather than traditional beam returns—designed to meet the rigorous accuracy, density, and formatting standards established by the U.S. Geological Survey (USGS) for national elevation mapping programs. While traditional linear lidar offers a cost-effective solution at lower point densities, Photon Counting LiDAR is ideal for achieving higher-density data across large areas, making it especially effective for projects requiring high-resolution, USGS-standard- compliant elevation data. PC LiDAR collects in a cone shape pattern providing a straight down perspective as well as an oblique perspective. This oblique perspective enhances the ability to penetrate foliage much more effectively and prevents data occlusion. With photon counting lidar, the array is mounted on a scanner that rotates at an angle to create a cone-shaped field of view. As the scanner rotates, the photo diode array flashes up to 50,000 times every second (50 kHz) and with the up to 4,096 measurements per flash, the system can collect 204.8 million elevation measurements per second. The rotating scanner provides “look diversity” enabling the sensor to capture 360 degree views around objects reducing the number of voids in the data. Each square meter of terrain is sampled over a thousands of times in a single over-flight. The resulting point densities are up to 100 points/m2 on ground surfaces and can be well over 200 points/m2 in forested areas. In addition to detail (high point density), a significant advantage is that photon counting technology supports data collections at 11,000–18,000 feet (or higher) above ground level and operates with a large, cone-shaped swath so that more area is covered during each flight pass, which can reduce the overall cost of collection. Photon counting lidar systems achieve detailed 3D representations of objects and can meet the QL level accuracies similar to the linear mode, which supports applications demanding detailed models of current conditions and change detection, such as in utility powerline, facility, forestry, and infrastructure management. Photon counting is the ideal solution for clients who need to capture large areas while retaining the ability to collect data at extremely high resolution. USGS Exceptions: • Multiple Discrete Returns o Sanborn’s Avalanche system does not support multiple discrete returns. The number of returns is set to one. The system collects numerous single pulses at multiple angles to produce high-quality results. • Intensity Values o Intensity values represent estimated relative reflectivity rather than direct measurements of pulse return magnitude. These values may be derived from multiple sources and are produced as 16-bit output. • Nominal Pulse Spacing (ANPS) o For PC LiDAR data, the Aggregate model generates ANPS solutions from multiple observation angles. • Data Void Docusign Envelope ID: FC9FBE34-0B8F-4BAC-AEDD-3134CB9F8E9BDocusign Envelope ID: 68B46283-CB11-86A3-808C-CFBEB97F8A43 Page 35 of 38 Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg and Margaret Abe-Koga County Executive: James R. Williams o Data void calculations are based on the aggregate model using single or only returns. • Spatial Distribution and Regularity o Spatial distribution and regularity cannot be assessed using first return points from a single file Source ID in aggregate point cloud data. 7.8. California Public Records Act (CPRA) Request Support In the event that the County receives a request under the CPRA for data provided by Sanborn under this Agreement, Sanborn will provide technical support to manage and organize the data and allocate computers and staff to copy the data to the Sanborn- or Requestor-provided external hard drive(s), ensure data copy validation and assurance, and provide the drives to the CPRA requestor. A CPRA request may encompass the full Countywide dataset or a subset dataset with a defined area of interest. The County will provide Sanborn with the request, and Sanborn shall have 10 days or a time period mutually agreed upon by Sanborn and County to deliver the data to the CPRA requestor. Price will be calculated based on the Technical Hours specified in Exhibit B Fee Schedule. o If Sanborn is purchasing the external USB drive(s) and shipping via Sanborn account: 3 Technical Support hours. o If Requestor is providing the external USB drive(s) and return shipping label: 2 Technical Support hours. 7.9. Technical Support for Data Management Sanborn will provide technical support to manage and organize the data and allocate computers and staff to copy the data to the County’s Microsoft Databox, external drive(s) or FTP, provide data copy validation and assurance, and deliver the drives to the County-provided point of contact and address. A request may encompass the full County-Wide dataset or a subset dataset with a defined area of interest. The County will provide Sanborn with the request, AOI, and required deliverables. Delivery schedule will be negotiated based on requirements and mutually agreed upon by Sanborn and County. 7.10. Independent Checkpoint Collection for Vertical Accuracy Assessment To support compliance with the USGS Lidar Base Specification and ensure eligibility for 3DEP funding, Sanborn will conduct an independent ground survey to collect vertical accuracy checkpoints. These checkpoints will be surveyed using FGDC-compliant, survey-grade GNSS equipment and will be spatially distributed across the project area. The collection will include both Non-vegetated Vertical Accuracy (NVA) checkpoints in open terrain/bare-earth and Vegetated Vertical Accuracy (VVA) checkpoints in vegetated areas. These independently acquired checkpoints will not be used in the lidar calibration or adjustment process and are intended solely for vertical accuracy assessment and QA/QC verification in accordance with ASPRS/USGS guidelines. 8. INPUTS FROM THE COUNTY OF SANTA CLARA • Updated Parcel files • Tile grids • Pilot Area shapefiles Docusign Envelope ID: FC9FBE34-0B8F-4BAC-AEDD-3134CB9F8E9BDocusign Envelope ID: 68B46283-CB11-86A3-808C-CFBEB97F8A43 Page 36 of 38 Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg and Margaret Abe-Koga County Executive: James R. Williams 9. PROJECT DELIVERABLES The table below summarizes the list of all the deliverables on the program: Type Deliverables Medium of Delivery Project Initiation Documents Flight Plans FTP/Email Project kick-off presentation FTP/Email Base-Line Schedule Email Deliverables for QL1 LiDAR LiDAR Accuracy Report Hard-drive Classified LiDAR Point Cloud Files. LAS format Hard-drive Bare-earth DEM raster files in GeoTiff format Hard-drive Hydro-flattening Breaklines in shapefile or file geodatabase format as PolylineZ and PolygonZ feature classes, as appropriate Hard-drive Hydro-flattened Bare-Earth Digital Terrain Model in GeoTiff format Hard-drive First-Return Intensity Rasters in GeoTiff format Hard-drive First-Return Digital Surface Model in GeoTiff format Hard-drive Index Grid (.shp format) Hard-drive FGDC Compliant Metadata Hard-drive Optional Products Optional: Building Structures 2D Roofprints and 3D Building Models in Esri .gdb format FTP/Hard-drive Documentation about the methodology to generate 2D Footprints and 3D Buildings Hard-drive Exact copy of Hard-drive Deliverables for lidar to each County’s Public Agency Partners Hard-drive Optional: Feature Extraction Products in Esri .gdb format FTP/Hard-drive Optional: Avalanche – Photon Counting LiDAR QL-1 20ppsm Includes the following: • LiDAR Accuracy Report • Classified LiDAR Point Cloud Files. LAS format • Bare-earth DEM raster files in GeoTiff format • Hydro-flattening Breaklines in shapefile or file geodatabase format as PolylineZ and PolygonZ feature classes, as appropriate • Hydro-flattened Bare-Earth Digital Terrain Model in GeoTiff format • First-Return Intensity Rasters in GeoTiff format • First-Return Digital Surface Model in GeoTiff format • Index Grid (.shp format) • FGDC Compliant Metadata Hard-drive or Microsoft Databox Docusign Envelope ID: FC9FBE34-0B8F-4BAC-AEDD-3134CB9F8E9BDocusign Envelope ID: 68B46283-CB11-86A3-808C-CFBEB97F8A43 Page 37 of 38 Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg and Margaret Abe-Koga County Executive: James R. Williams Type Deliverables Medium of Delivery Project Management Deliverables Weekly Project Report Email Weekly Updated Schedule File Email Weekly Meeting Web Meeting 10. PROGRAM MANAGEMENT AND COMMUNICATION PLAN • The Project Manager identified in KEY PROVISIONS will be the point of contact from Sanborn. Additional people will be brought on to the meetings/on-site as needed. • Weekly meeting (online) with County of Santa Clara at 10:00 AM Pacific time every Tuesday morning. Weekly meetings can be rescheduled if needed. Sanborn will include action items from the weekly meeting on the weekly report. • Weekly status reports to the County's Project Manager (due one business day before the weekly meeting) o Weekly Report (.doc) o Updated Schedule (.xlsx) • If there is any need to set up more frequent meetings at any stage in the project, Sanborn is committed to increasing the frequency of the meetings. • Any email communication should be responded to within 24 hours or next business day. • A project ftp website will be set up by Sanborn before the commencement of the project for sharing large data/files (limit is 200 GB). • A login will be set up by Sanborn for the Flight Analyst software so that the County has access to the acquisition status on a daily basis. 10.1. Point of Contact Refer to the Agreement KEY PROVISIONS for the list of contacts. 11. RISK MITIGATION PLAN Data Acquisition Risk • Sanborn-owned resources. Redundant sensors • Weather related “down days” are factored into the “days on site” calculations • Ability to mobilize additional sensors if needed to catch up on schedule Accuracy of Deliverables • Ground Control Survey is reviewed and signed by a California-licensed surveyor • ASPRS Certified professionals to sign off on AT accuracy • 10% survey points are reserved for independent accuracy validation • Previous year’s imagery will be used to validate accuracy Program Schedule • PM has direct access to production resources • Weekly SPI or CPI tracking on every project. If SPI <1 in any week, PM has to present mitigation plan • Access to additional resources through proven subcontractors Docusign Envelope ID: FC9FBE34-0B8F-4BAC-AEDD-3134CB9F8E9BDocusign Envelope ID: 68B46283-CB11-86A3-808C-CFBEB97F8A43 Page 38 of 38 Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg and Margaret Abe-Koga County Executive: James R. Williams 12. SCHEDULE The detailed schedule in the .xlsx format is delivered to the County. Schedule will be provided upon execution of the Agreement. Docusign Envelope ID: FC9FBE34-0B8F-4BAC-AEDD-3134CB9F8E9BDocusign Envelope ID: 68B46283-CB11-86A3-808C-CFBEB97F8A43