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HomeMy WebLinkAboutPeople 2.0 North America, LLC and Hoxton Circle 09.11.2026People 2.0 North America, LLC Phone 713.975.7576 Phone 800.701.4014 Fax 713.783.1566 Fax 800.765.0652 2200 Renaissance Blvd., Ste 160, King of Prussia, PA 19406 www.People20.com Rev. January 2025 1 of 6 SERVICE AGREEMENT This Agreement for Services is made and entered into on the 11th day of September 2026 by and between People 2.0 North America, LLC (“People 2.0”), Hoxton Circle (“Recruiting Firm”) and Town of Los Altos Hills (“Company”). I.SCOPE OF SERVICES Recruiting Firm agrees to identify certain temporary or contract workers (“Assigned Employee(s)”) as requested by the Company, and People 2.0 agrees to hire and employ such Assigned Employee(s) to work on assignment at the Company’s location(s) (the “Services”). The Services shall be limited to the job descriptions and scope of duties as agreed for each assignment of an Assigned Employee(s) to the Company (“an Assignment”). II.DUTIES OF RECRUITING FIRM Recruiting Firm shall source, screen, interview, and propose potential Assigned Employees to the Company for its consideration regarding certain temporary or contract positions that Company has available for a temporary Assignment (each a “Candidate”). Recruiting Firm and Company shall agree to an hourly bill rate for each Candidate presented by Recruiting Firm prior to commencement of any Assignment. Unless otherwise stated by People 2.0 in writing, People 2.0 will adhere to such hourly bill rate in issuing invoices to the Company for the Services. CANDIDATE REFERRAL AND OWNERSHIP Recruiting Firm shall be deemed to have ownership of any candidate referred or introduced to Company (or any affiliate or related entity) for a period of twelve (12) months from the date of the last referral or communication regarding such candidate. This includes any direct or indirect engagement of the candidate by Company or its affiliates as an employee, consultant, or independent contractor, regardless of whether this Agreement has since been terminated. This provision shall survive termination or expiration of this Agreement. III.DUTIES OF PEOPLE 2.0 Recruiting Firm will present to People 2.0 each Candidate that will be assigned to the Company, and People 2.0 will employ each such Candidate after the Candidate completes all required employment forms and other processes required by People 2.0 and the Company. As the employer of the Assigned Employee(s), People 2.0 will have full responsibility for the following as to each Assigned Employee: (i.) paying wages on a timely basis; (ii.) withholding and depositing all applicable payroll taxes and other government mandated charges, including federal and state unemployment contributions; (iii.) providing workers’ compensation insurance for Assigned Employees as required by law; (iv.) maintaining additional and reasonable insurance coverage as may be required by Company based on the assignment of People 2.0 North America, LLC Phone 713.975.7576 Phone 800.701.4014 Fax 713.783.1566 Fax 800.765.0652 2200 Renaissance Blvd., Ste 160, King of Prussia, PA 19406 www.People20.com Rev. January 2025 2 of 6 an Assigned Employee, including, but not limited to, if applicable, general liability, professional liability, employee dishonesty, and hired/non-owned auto coverage; (v.) maintaining employee benefits, if applicable, including any mandated federal or state healthcare insurance benefits or payments; and (vi.) maintaining all payroll and personnel records as required by law. IV.DUTIES OF COMPANY Notwithstanding People 2.0’s status as Employer of the Assigned Employee(s), People 2.0 shall delegate to the Company the right to direct and control the Assigned Employee(s) during each Assignment. The Company will provide a safe worksite for Assigned Employees and will comply with all laws applicable to its business and the Assigned Employees while they are on an Assignment, including, but not limited to, all laws prohibiting discrimination, harassment, or other illegal activities. Company shall provide all necessary tools, equipment, and supplies for Assigned Employees to perform the Services during the Assignment. V.INDEPENDENT CONTRACTOR The Services provided by Recruiting Firm and People 2.0 to the Company under this Agreement shall be as an independent contractor. Nothing contained in this Agreement shall be construed to create the relationship of principal and agency, or employer and employee between any of the parties hereto. VI.INVOICING People 2.0 will invoice Company for Services in accordance with the terms set forth below: Invoicing Frequency: Weekly Payment Terms: Net 10 Days Invoices shall be accompanied by related timesheets. Company’s signature on the timesheet certifies that the hours shown are correct, that the Services were performed to Company’s satisfaction, and that the applicable fees are due and payable to People 2.0 per the People 2.0 invoice. Per Diem charges or other approved reimbursable expenses incurred by any Assigned Employee(s) shall be expeditiously reimbursed without mark-up to People 2.0 by Company. VII.OVERTIME People 2.0 will bill based on the applicable overtime rate as required by law for all non-exempt Assigned Employees who work in excess of forty (40) hours per week and any other applicable state specifications. If overtime wages are paid to Assigned Employees, Company agrees to an increase in the bill rate to reflect such additional compensation plus the applicable mark-up. People 2.0 North America, LLC Phone 713.975.7576 Phone 800.701.4014 Fax 713.783.1566 Fax 800.765.0652 2200 Renaissance Blvd., Ste 160, King of Prussia, PA 19406 www.People20.com Rev. January 2025 3 of 6 VIII. HOLIDAY AND VACATION PAY Holiday and vacation pay shall be paid to Assigned Employees only with express prior written authorization from Company and will be billable to Company. IX. MANDATED SICK LEAVE People 2.0 endeavors to adhere to all minimum requirements for State, County, and City mandated sick leave statutes. Accruals will be monitored and managed by People 2.0. Accrued sick leave taken by Assigned Employees will be paid to Assigned Employees as required by law and considered billable to Company. X. NON-PAYMENT The Company agrees to pay to People 2.0 all fees and costs incurred to collect amounts due under this Agreement, including attorney’s fees, court costs, and interest at the maximum non- usurious rate. Any litigation relating to collection of amounts due under this Agreement shall be in Harris County, Texas, which shall have exclusive jurisdiction over such proceedings. XI. REPORTS People 2.0 agrees to provide reports on Assigned Employee(s) activity on a weekly, quarterly, and annual basis as requested by Company and Recruiting Firm. XII. INSURANCE People 2.0 agrees to maintain insurance coverage for workers’ compensation insurance, general liability, hired and non-owned auto, errors and omissions, and crime for the term of this agreement. A certificate of insurance evidencing such coverage shall be provided to Company upon request. XIII. CONFIDENTIALITY People 2.0 and Recruiting Firm acknowledge that they or Assigned Employees may acquire information that is proprietary or confidential to Company. People 2.0 and Recruiting Firm agree to keep such information confidential and not to disclose such information to third parties or to use such information for any purposes whatsoever other than the provision of Services to Company. People 2.0 and Recruiting Firm agree to direct Assigned Employees to keep such information confidential, and to require Assigned Employees to enter into a Confidentiality Agreement approved by Company, if requested. XIV. INDEMNIFICATION People 2.0 North America, LLC Phone 713.975.7576 Phone 800.701.4014 Fax 713.783.1566 Fax 800.765.0652 2200 Renaissance Blvd., Ste 160, King of Prussia, PA 19406 www.People20.com Rev. January 2025 4 of 6 All Parties to this Agreement shall indemnify and defend each other, their parent, subsidiaries, directors, officers, agents, representatives, and employees from all claims, losses, and liabilities (including reasonable attorneys’ fees) arising from the in demnifying Party’s: (a) breach of this Agreement, (b) an act or omission that is the result of the indemnifying Party’s negligence or willful misconduct, including the negligence of its officers, employees, representatives, agents, or employees, in the discharge of the indemnifying Party’s obligations under the scope of this Agreement. XV.LIMITATION OF LIABILITY Company shall not entrust any Assigned Employee(s) with unattended premises, cash, checks, keys, credit cards, negotiable instruments, merchandise, confidential or trade secret information or other valuables without the express prior written consent from People 2.0 and Recruiting Firm and then only under Company’s direct supervision and control. Company shall not authorize, request or cause any Assigned Employee(s) to operate machinery, automobiles, trucks, or other vehicles, regardless of ownership, without obtaining express prior written consent from People 2.0 and Recruiting Firm. XVI.EEOC COMPLIANCE The parties hereto affirm and agree that they are equal employment opportunity employers and are in full compliance with any and all applicable anti-discrimination laws, rules, and regulations. Each party agrees not to harass, discriminate against, or retaliate against any employee of the other because of his race, national origin, age, sex (including pregnancy, gender identity, and sexual orientation), religion, disability, marital status, or other category protected by law; nor shall either party cause or request the other party to engage in such discrimination, harassment, or retaliation. XVII.FMLA COMPLIANCE Company, Recruiting Firm, and People 2.0 agree to endeavor to adhere to the statutory and regulatory requirements for any leave of absence, including the Family and Medical Leave Act and any similar state or local law. XVIII.DISCLAIMER Company shall identify those Candidates that are presented to it that, in the sole judgement of the Company, possess the qualifications, skills, experience, background and education to satisfy the requirements of the Assignment. People 2.0 makes no representations, express or implied, as to the background, qualifications, or experience of any persons identified by Recruiting Firm. Company agrees that People 2.0 shall not be liable for the acts or omissions People 2.0 North America, LLC Phone 713.975.7576 Phone 800.701.4014 Fax 713.783.1566 Fax 800.765.0652 2200 Renaissance Blvd., Ste 160, King of Prussia, PA 19406 www.People20.com Rev. January 2025 5 of 6 of any Assigned Employee(s) while under the direct control and supervision of the Company during an Assignment pursuant to this Agreement. APPENDIX A 1.Conversion Table: “(Recruiting Firm”) Conversion Percentage Rate: Conversion Percentage (Conversion Pct of Annual Base Salary) Time/Duration of Conversion from Start Date (in Hours) 25% 0 – 320 hours 20% 321 – 640 hours 15% 641 – 960 hours 12% 960+ hours Definitions •"Conversion" refers to the formal change in status whereby the candidate is hired directly as a COMPANY employee. •"Start Date" refers to the first day on which the candidate began their temporary or contract assignment. Conversion Rate Calculation •The conversion rate is determined by the exact duration from the Start Date to the date of conversion request or fulfillment. People 2.0 North America, LLC Phone 713.975.7576 Phone 800.701.4014 Fax 713.783.1566 Fax 800.765.0652 2200 Renaissance Blvd., Ste 160, King of Prussia, PA 19406 www.People20.com Rev. January 2025 6 of 6 XIX.TERM OF AGREEMENT This Agreement shall be for a term of one (1) year and shall continue thereafter on a month- to-month basis unless cancelled in writing by either party. All parties to this Agreement shall have the option to terminate this agreement with fifteen (15) days written notice to the other parties. XX.ENTIRE AGREEMENT This constitutes the entire Agreement between People 2.0, Recruiting Firm and Company. No modification of these terms and conditions shall be binding on any party unless agreed to in writing by all parties hereto and no liability shall be assumed by any party hereto unless expressly set forth herein. AGREED AND ACCEPTED as of the date set forth above: COMPANY: TOWN OF LOS ALTOS HILLS RECRUITING FIRM: HOXTON CIRCLE Signed Ben Westwood _____ Printed Signed Cody Einfalt Printed City Manager Managing Partner____________ Title Title PEOPLE 2.0: Signed Printed Title