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HomeMy WebLinkAboutSanta Clara County Sheriff 09.15.26Agreement between County of Santa Clara and Town of Los Altos Hills Page 1 of 23 ` AGREEMENT BETWEEN COUNTY OF SANTA CLARA AND TOWN OF LOS ALTOS HILLS FOR LAW ENFORCEMENT SERVICES This Agreement for the performance of law enforcement services (“Agreement”) is made and entered into on this 1st day of October 2026 (“Effective Date”) between the County of Santa Clara (“County”) and Town of Los Altos Hills (“City”). This Agreement specifies the law enforcement services to be provided by the County’s Office of the Sheriff to City and the payment provided to the County by City for those services. County and City may be referred to individually as a “Party” or collectively as the “Parties” to this Agreement. RECITALS The following recitals constitute a substantive portion of the Agreement. WHEREAS, City desires to contract with County for the performance of the law enforcement functions described herein; and WHEREAS, County, through its Office of the Sheriff, agrees to render such law enforcement services on a full cost reimbursement basis, pursuant to California Government Code section 51300 et seq., and WHEREAS, County, through its Office of the Sheriff, has the legal authority to provide law enforcement services throughout Santa Clara County, and is equipped and willing to provide these services to City pursuant to the terms set forth in this Agreement. NOW, THEREFORE, the Parties hereto agree as follows: AGREEMENT TERMS 1. TERM OF AGREEMENT This Agreement shall become effective on October 1, 2026. The initial term of this Agreement shall not exceed five (5) years unless sooner terminated in accordance with this Agreement. 2. SERVICES TO BE PROVIDED A. Law Enforcement Services County agrees to provide, through its Office of the Sheriff, law enforcement services. The law enforcement services shall be provided in accordance with Exhibit A (Scope of Law Enforcement Services), which is incorporated herein by this reference. B. County Crime Laboratory Services County agrees to provide, through the District Attorney’s Office, Crime Laboratory services (County Crime Lab Services). County Crime Laboratory services shall be Docusign Envelope ID: 9A9EB347-5F57-892C-81B6-CFD0D82E6BA0 Approved: 09/15/2026 Agreement between County of Santa Clara and Town of Los Altos Hills Page 2 of 23 provided in accordance with Exhibit C (County Crime Lab Services), which is incorporated herein by this reference. 3. COMPENSATION A. Cost Recovery This Agreement is governed by Government Code section 51350 (“Section 51350”), and nothing shall prevent either Party from pursuing their rights under Section 51350. B. Law Enforcement Services The City shall pay the County for Law Enforcement Services in accordance with Exhibit E (Law Enforcement Services Rates), which is incorporated herein by this reference. C. County Crime Laboratory Services The City shall pay for County Crime Laboratory Services in accordance with Exhibit C, as incorporated herein by reference. D. Unanticipated, Omitted, or Changed Costs The Parties acknowledge and agree that the nature, scope, and demands of modern law enforcement services are dynamic and continually evolving, and that during the term of the Agreement there may be unanticipated, omitted, or materially changed costs, as well as obligations and service needs that cannot be fully identified at the time of execution of the Agreement. In the event the County incurs such costs, the County shall provide written notice to the City identifying the nature and basis of the additional costs. The parties shall negotiate in good faith to determine appropriate compensation. The adjustment agreed upon shall be incorporated into this Agreement by written amendment. 4. DEFINITIONS A. “County Confidential Information” shall include all material, non-public information (including material, non-public County Data) appearing in any form (including, without limitation, written, oral or displayed), that is disclosed, directly or indirectly, through any means of communication by County, its agents or employees, to City, its agents or employees, or any of its affiliates or representatives. B. “County Data” shall mean data and information received by City from County. County Data includes any information or data that is transported across a County network, or that resides in a County-owned information system, or on a network or system under the control and management of a contractor for use by County. As between City and County, all County Data shall remain the property of County. Docusign Envelope ID: 9A9EB347-5F57-892C-81B6-CFD0D82E6BA0 Agreement between County of Santa Clara and Town of Los Altos Hills Page 3 of 23 C. “City Data” shall mean data and information received by County from City. City Data includes any information or data that resides in a City-owned information system, or on a network or system under the control and management of a contractor for use by City. As between City and County, all City Data shall remain the property of City. 5. ENTIRE AGREEMENT This Agreement and its attachments constitute the final, complete, and exclusive statement of the terms of the agreement between the Parties related to the provision of these law enforcement services. It incorporates and supersedes all the agreements, covenants, and understandings between the parties concerning the subject matter hereof, and all such agreements, covenants, and understandings have been merged into this Agreement. No prior or contemporaneous agreement or understanding, verbal or otherwise, of the Parties or their agents shall be valid or enforceable unless embodied in this Agreement. 6. THIRD PARTY BENEFICIARIES This Agreement shall not be construed as conferring upon any third party any right or benefit, and any and all claims which may arise hereunder may be enforced solely by County and the City. Notwithstanding anything contained herein, or any conduct or course of conduct by any Party hereto, before or after signing this Agreement, this Agreement shall not be construed as creating any right, claim, or cause of action against either Party by any person or entity not a Party to this Agreement. 7. GOVERNING LAW AND VENUE This Agreement shall be governed by California law. Venue for any action arising from this Agreement shall lie in Santa Clara County, California, except as otherwise required by law. 8. EXECUTION AND COUNTERPARTS This Agreement may be executed in one or more counterparts, each of which will be considered an original, but all of which together will constitute one and the same instrument. The parties agree that this Agreement, its amendments, and ancillary agreements to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by a method described herein. Unless otherwise prohibited by law or County policy, the parties agree that an electronic copy of a signed contract, or an electronically signed contract, has the same force and legal effect as a contract executed with an original ink signature. The term “electronic copy of a signed contract” refers to a transmission by facsimile, electronic mail, or other electronic means of a copy of an original signed contract in a portable document format. The term “electronically signed contract” means a contract that is executed by applying an electronic signature using technology approved by County. Docusign Envelope ID: 9A9EB347-5F57-892C-81B6-CFD0D82E6BA0 Agreement between County of Santa Clara and Town of Los Altos Hills Page 4 of 23 9. SEVERABILITY Should any part of this Agreement between County and the City or any individual contract release purchase order be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect the validity of the remainder of the Agreement or any individual contract, release or purchase order which shall continue in full force and effect, provided that such remainder can, absent the excised portion, be reasonably interpreted to give the effect to the intentions of the parties. 10. AMENDMENTS This Agreement may only be amended by a written instrument signed by the Parties. 11. DATA A. City shall not acquire any ownership interest in County Data (including County Confidential Information), and County shall not acquire any ownership interest in City Data (including City Confidential Information). Neither party shall, without the other party’s written permission, use or disclose the other party’s data other than in the performance of its obligations under this Agreement. B. The parties shall be responsible for establishing and maintaining information security programs designed to ensure the security and confidentiality of each other party’s data, protect against any anticipated threats or hazards to the security or integrity of City or County Data, and protect against unauthorized access to or use of City or County Data that could result in substantial harm or inconvenience to the parties or any end users. Upon termination or expiration of this Agreement, the parties shall seek and follow each other’s direction regarding the proper disposition of data owned by the other party. C. The parties shall take appropriate action to address any incident of unauthorized access to the other party’s data, including addressing and/or remedying the issue that resulted in such unauthorized access, and notifying the other party by phone or in writing within twenty-four (24) hours of any incident of unauthorized access to the other party’s data, or any other breach in security that materially affects the other party or end users. If the initial notification is by phone, written notice shall be provided within five (5) days of the incident. The parties shall be responsible for ensuring compliance by their officers, employees, agents, and subcontractors with the confidentiality, privacy, and information security requirements of this Agreement. Should City or County Confidential Information and/or legally protected City or County Data be divulged to unauthorized third parties, the parties shall comply with all applicable federal and state laws and regulations, including but not limited to California Civil Code sections 1798.29 and 1798.82. The parties shall not be liable to each other for any expenses associated with compliance with these obligations. Docusign Envelope ID: 9A9EB347-5F57-892C-81B6-CFD0D82E6BA0 Agreement between County of Santa Clara and Town of Los Altos Hills Page 5 of 23 D. Each party shall defend, indemnify and hold the other party harmless against any third party claim, liability, loss, injury or damage arising out of, or in connection with, the unauthorized use, access, and/or disclosure of information by one party and/or its agents, employees or sub-contractors, excepting only loss, injury or damage caused by the sole negligence or willful misconduct of personnel employed by that party. 12. OWNERSHIP OF DATA Except as otherwise provided for or prohibited by law, all drawings, specifications, reports and other data developed by the County for this Agreement shall become the property of the City. However, all crime reports shall remain the property of the County of Santa Clara, Office of the Sheriff. 13. DISPUTE RESOLUTION In the event of any disagreement or dispute arising under this Agreement, the Parties agree to engage in an informal resolution process. The Parties’ representatives shall promptly meet and confer in an effort to resolve the matter within 14 days of a written request for such a meet and confer from one Party to another. If the dispute is not resolved through meet and confer within ten business days of the initial meet and confer meeting, or in a mutually agreed time frame, the Parties agree to promptly submit the matter to non-binding mediation before initiating any legal action. The costs of mediation shall be split equally between the parties. The parties may mutually agree to forego non-binding mediation. 14. ASSIGNMENT No assignment of this Agreement or of the rights and obligations hereunder shall be valid without the prior written consent of the other Party. 15. INDEMNITY/HOLD HARMLESS A. The County shall indemnify, defend, and hold harmless the City, its officers, agents, and employees from and against any loss, liability, claim, damage, or expense arising out of or in connection with, performance of the duties and obligations of the County and its employees set forth in this agreement. B. The Town/City shall indemnify, defend, and hold harmless the County, its officers, agents, and employees from and against any loss, liability, claim, damage, or expense arising out of or in connection with, performance of the duties and obligations of the City and its employees set forth in this agreement. C. This mutual indemnification agreement is adopted pursuant to Government Code section 895. 4 and in lieu of and notwithstanding the pro rata risk allocation which might otherwise be imposed between the Parties. Docusign Envelope ID: 9A9EB347-5F57-892C-81B6-CFD0D82E6BA0 Agreement between County of Santa Clara and Town of Los Altos Hills Page 6 of 23 Nothing in this Agreement is intended to expand the liability of any Party beyond standard tort law concepts or waive, impair, or diminish any statutory immunities, defenses, or liability limitations available to either Party under the Tort Claims Act. 16. INSURANCE AND LIABILITY County and City shall each maintain its own liability insurance coverage, through self-insurance or otherwise, against any claim of liability arising out of the performance of this Agreement. 17. NOTIFICATION AND COOPERATION WITH LITIGATION Each Party agrees, to the extent permitted by law, to notify the other Party of any complaint, grievance, or claim it receives from a third-party that relates to this Agreement. The Parties agree to cooperate in any investigation of any such complaint, grievance, or claim and in the resolution thereof. Without limiting the generality of the foregoing, at County’s request with reasonable advance notice, City shall make employees available to County, at no cost to County, to testify as fact witnesses, expert witnesses or otherwise in the event of litigation being brought against County with respect to the provision of the services. Furthermore, City shall reasonably cooperate with County in furnishing information, testimony, and other assistance in connection with any litigation, investigations, audits, proceedings, or disputes relating to the Agreement. 18. NOTICES All notices to the Parties shall, unless otherwise requested in writing, be sent as follows: To: County addressed to: Office of the Sheriff 55 W Younger Avenue San José, CA 95110 Attn: Assistant Sheriff Adam Oberdorfer With a copy to the Office of the County Counsel 70 W. Hedding Street, East Wing, 9th Floor San José, CA 95110 Attn: Mona M. Williams Attn: County Counsel To: City addressed to: Town of Los Altos Hills 26379 Fremont Road Los Altos Hills, CA 94022 Attn: City Manager With a copy to Redwood Public Law, LLP 300 Frank H Ogawa Plaza, Suite 430 Oakland, California 94612 Attn: Los Altos Hills City Attorney Each Party may designate a different person and address by sending written notice to the other Docusign Envelope ID: 9A9EB347-5F57-892C-81B6-CFD0D82E6BA0 Page 7 of 23 Party, to be effective no sooner than ten (10) days after the date of this notice. If notice is sent via email or facsimile, a signed, hard copy of the material shall also be mailed. The workday the email or facsimile was sent shall control the date notice was deemed given if there is an email or facsimile machine generated document on the date of transmission. An email or facsimile transmitted after 1:00 p.m. on a Friday, Saturday, Sunday, or holiday shall be deemed to have been transmitted on the next business day. 19.TERMINATION OF AGREEMENT No cause termination with notice. This agreement shall become effective on October 1, 2026, and may be terminated without cause by County or City by giving the other Party one (1) year written notice of such termination. In the absence of such written notice of termination, this agreement shall be effective for a term of five years (5) until September 30, 2031, subject to any modifications which are made in accordance with the terms and conditions of this agreement. At the expiration of this five (5) year Agreement contract, this Agreement may be continued for an additional five (5) year period, or another mutually agreed upon term, upon written notice of continuation by either Party to the other Party, acknowledged and agreed in writing by the receiving Party at least one-hundred eighty (180) days prior to the expiration of this contract. In the event of an early termination or non-continuation, this Agreement shall remain in full force and effect through the date the termination or non-continuation takes effect, and City shall compensate County, in accordance with the terms of this Agreement, for services rendered and costs incurred until the date the termination or non-continuation takes effect. In addition, City shall compensate County the full amount of its pro-rata share for County tenant improvements, moving costs, and existing lease commitments for the West Valley Division substation, including its pro rata share of all lease payments due through the expiration of the Fourth Amendment to the Lease between the County and Dollinger DeAnza Associates LP for 1601 S. De Anza Boulevard signed April 22, 2025 by the County. The City and County shall meet and confer and mutually agree prior to any subsequent amendment of the existing lease and/or for any new tenant improvements, or a replacement or successor lease. These payment obligations apply notwithstanding the City’s non-continuation or termination of this Agreement. 20.SURVIVAL All representations, warranties, and covenants contained in this Agreement, or in any instrument, certificate, exhibit, or other writing intended by the parties to survive this Agreement, shall survive the termination or expiration of this Agreement, including but not limited to all terms (1) relating to Ownership of Data; (2) relating to County Data; and (3) relating to the City’s obligations upon termination or expiration of this Agreement. Agreement between County of Santa Clara and Town of Los Altos Hills Docusign Envelope ID: 9A9EB347-5F57-892C-81B6-CFD0D82E6BA0 Docusign Envelope ID:9A9EB347-5F57-892C-81B6-CFD0D82E6BAO SANTA CLARA COUNTY SHERIFFSANTACLARACOUNTY DocuSignecl by: lEP 1 5 2026 UM 9/2/2026 RoBeTtTonsen Sheriff Otto Lee President Date Date Signed and certified that a copy of this document has been delivered by electronic or other means to the President.Board of Supervisors. ATTEST —SEP 1 5 2026 Curtis Clerk of the Board of Supervisors Date Approved as to form and legality. DocuSigncd by: Sf(^(uUAaL 9/2/2026 '',=rKKHHK:~3G5S7-40r: Stephanie M.Jackson Deputy County Counsel Date TOWN OF LOS ALTOS HILLS c 8/31/2026 Cody Einfalt City Manager Date Approved as to form and legality 9/2/2026 Steven T.Mattas City Attorney Date Agreement between County of Santa Clara and Town of Los Altos Hills Page 8 of23 Agreement between County of Santa Clara and Town of Los Altos Hills Page 9 of 23 Exhibits To This Agreement: Exhibit A Scope of Law Enforcement Services Exhibit B Law Enforcement and Supplemental Law Enforcement Services Payment Exhibit C County Crime Laboratory Services Exhibit D Plan for Service City of Saratoga Fiscal Year 2026-2027 Exhibit D-1 Staffing Plan by Assignment (July 1, 2026 - September 30, 2026) Exhibit D-2 Staffing Plan by Assignment for Reduced Service Level (October 1, 2026 - June 30, 2027) Exhibit E Projected Contract Costs -Full Costs – Los Altos Hills (Fiscal Year 2026-2027) Exhibit F Supplemental Law Enforcement Support Services Rates (Fiscal Year 2026-2027 Docusign Envelope ID: 9A9EB347-5F57-892C-81B6-CFD0D82E6BA0 Agreement between County of Santa Clara and Town of Los Altos Hills Page 10 of 23 EXHIBIT A: SCOPE OF LAW ENFORCEMENT SERVICES The purpose of this Exhibit is to describe and define the type and level of law enforcement services to be performed. I. SERVICES A. DELIVERY OF SERVICES County, through its Sheriff’s Office, shall provide law enforcement services within the incorporated limits of the City as may be required by City and as within the capability of the Sheriff’s Office to provide. The rendering of such services, the standards of performance, the discipline of officers, and other matters incident to the performance of such services remain within the discretion of the Sheriff. B. LAW ENFORCEMENT SERVICES Law Enforcement services mean those law enforcement activities the Office of the Sheriff deems necessary to ensure public safety within the City, including but not limited to: 1. General Law Enforcement Services: General law enforcement/policing duties customarily performed by a municipal police department or Sheriff in the State of California, including, but not limited to, routine and directed patrol, enforcement of federal, state, and local laws and ordinances, investigation of criminal acts, prevention and detection of crime, apprehension and detention of suspects, response to emergency and non-emergency calls for service, preparation of incident and arrest reports, public safety and crime prevention education; and any other law enforcement or public safety functions that may be necessary to protect life, property, and the general welfare of the public within the City’s incorporated limits, as determined by the Sheriff in consultation with the City. General law enforcement service levels and staffing are determined by the annual Plan for Service. 2. Traffic Enforcement Services: The monitoring, direction, and regulation of vehicular and pedestrian traffic within the City's incorporated limits to ensure compliance with state and local traffic laws and ordinances, including, but not limited to, the investigation and reporting of vehicle collisions, enforcement of laws against distracted driving, speed enforcement, red light violations, DUI enforcement, seatbelt compliance, equipment violations, drivers education and safety awareness, reporting collisions to the Statewide Integrated Traffic Records System (SWITRS), and other routine or directed vehicle-related enforcement activities. This may include dedicated traffic deputies assigned to a motorcycle or vehicle, as well as traffic investigators, as determined by the Sheriff in consultation with the City. Traffic enforcement service levels and staffing are determined by the annual Plan for Service. 3. School Resource Officers: Deputies assigned to partner with school districts within the City to provide a visible police presence, foster positive relationships with students and staff, support crime prevention and safety education, and respond to incidents on or near Docusign Envelope ID: 9A9EB347-5F57-892C-81B6-CFD0D82E6BA0 Agreement between County of Santa Clara and Town of Los Altos Hills Page 11 of 23 school property. SROs collaborate with administrators to maintain a safe learning environment. SRO FTEs are determined by the annual Plan for Service. 4. Direct Law Enforcement Services: Personnel directly assigned to the West Valley Patrol Division to ensure effective delivery of general law enforcement services to each City. These positions support field operations, administration, planning, coordination, and the operation of the West Valley Substation, and are allocated proportionally based on the City’s share of total hours, as determined by the annual Plan for Service. Staffing shall include the Division Commander (Sheriff Captain), Assistant Division Commander (Sheriff Lieutenant), Patrol Supervisors (Sheriff Sergeants), Administrative Sergeant (Sheriff Sergeant), Traffic Detectives (Sheriff Deputies), Management Analyst, Law Enforcement Records Technicians, Executive Assistant I, and Fleet Maintenance Scheduler, to provide for the administration, supervision, and support of law enforcement services in the City. 5. Investigation Services: Investigate felony and misdemeanor crimes within the City. Responsibilities include follow-up on investigations and reports completed by patrol deputies, witness and suspect interviews, crime scene processing, evidence collection, report preparation, and collaboration with the District Attorney and other agencies. Dedicated West Valley detectives focus on property crimes, while specialized units address major crimes, sex crimes, domestic violence, missing persons, on-call detectives, and the Crime Scene Investigation Unit (CSI). Additional functions include property and evidence management, crime scene investigation, and evidence processing and destruction, as determined by the Sheriff in consultation with the City. 6. Law Enforcement Records Services: Provides 24/7 records services, including warrant confirmation, public information, police report record management and processing to support mandated Uniform Crime Reporting (UCR), and state and federal crime reporting on behalf of the City, case sealings/expungements, California Public Records Act requests and processing, vehicle tow processing, public report requests, and other tasks required by law and as determined by the Sheriff in consultation with the City. 7. Emergency Dispatch Services: Handles 9-1-1 and emergency police calls for service, including call intake, prioritization, and rapid deployment of law enforcement resources via radio dispatch. Utilizes Computer Aided Dispatch (CAD) systems to track units and incidents. Service provided by Santa Clara County Communications. 8. Community Engagement: Promotes positive relationships with the public through activities such as attendance by Sheriff's Office and Division leadership, at the discretion of the Sheriff, at community events (e.g., Coffee with a Cop, National Night Out), deployment of Sheriff’s Office Public Information Officers for critical or high-interest events related to the Sheriff’s Office in the City, regular social media communication about matters of public interest or policing in the City, and coordination with each city’s Public Information Officer or designated staff. Docusign Envelope ID: 9A9EB347-5F57-892C-81B6-CFD0D82E6BA0 Agreement between County of Santa Clara and Town of Los Altos Hills Page 12 of 23 C. SUPPLEMENTAL LAW ENFORCEMENT SUPPORT SERVICES At the request of the City, the Sheriff may provide additional supplemental law enforcement support services from the Sheriff, beyond Law Enforcement Services as described above. Supplemental services may include support for special events, targeted enforcement, focused patrols, or other needs that require a temporary increase in staffing through overtime and cannot be anticipated in the Plan for Service. The cost for supplemental law enforcement services shall be at the rates listed in Exhibit F. Supplemental law enforcement services are subject to the approval of the Sheriff and availability of staff and must be approved in writing by the City before services are provided or may be pre-planned as part of the annual Plan for Service. II. PLAN FOR SERVICE Prior to February 1st of each contract year, the County, through the Sheriff, shall provide the City with a comprehensive summary of the prior years’ service hours, response times, crime trends, and a recommendation for staffing allocations for the upcoming year for General Law Enforcement Services, Traffic Enforcement Services, and School Resource Officers, and, as needed, Supplemental Law Enforcement Services. The City shall meet with the Sheriff to review and discuss these recommendations and must submit a written response by February 15th of the contract year, specifying its desired service levels for the following contract year. By April 1st of each contract year, the Sheriff will provide the City with an updated Exhibit D that reflects the selected service hours for each service category and the corresponding rates. If the City fails to submit a written response to the Plan for Service, the Office of the Sheriff may continue to provide the same level of service as delivered in the previous contract year. III. ADMINISTRATION AND PERSONNEL MANAGEMENT A. ASSIGNMENT AND TRANSFER POLICY Sheriff’s deputies assigned to provide General Law Enforcement Services as herein described shall be assigned to City for a period of not less than three years, except when a deputy is reassigned because of promotion or layoff, transfer requested by the deputy, or at the request of the City and with the concurrence of the Sheriff. Special Assignment personnel (e.g., SRO and Traffic Enforcement) shall be assigned to the City for a period of not less than five years except when a person is reassigned because of promotion or layoff, transfer is requested by the deputy, or by the City and with the concurrence of the Sheriff. All transfers and assignments shall follow any applicable bargaining agreements or transfer policies of the Sheriff’s Office. B. DESIGNATION OF CHIEF OF POLICE If City shall so desire, and County and the Sheriff shall so agree, nothing in the agreement prevents or limits City from designating the Sheriff or their designee as its Chief of Police in order to satisfy the provision of Part I, Division 3, Title 4 of the Docusign Envelope ID: 9A9EB347-5F57-892C-81B6-CFD0D82E6BA0 Agreement between County of Santa Clara and Town of Los Altos Hills Page 13 of 23 California Government Code (sections 36501, et seq.). However, this shall not affect the authority of the Sheriff to control and direct employees of this Office in carrying out duties and obligations pursuant to this contract and shall not increase any liability to the County arising from this agreement. C. PERSONNEL MANAGEMENT 1. Hiring, Training, and Discipline of Staff: The hiring, training, standards of performance, discipline, and/or control of all Sheriff’s Office personnel employed under this Agreement shall remain under the appropriate chain of command with the County Sheriff’s Office. 2. Exclusive Authority: Subject to the terms of this Agreement, the Sheriff shall retain exclusive authority over the activities of their personnel. The planning, organization, scheduling, direction, supervision, standards of performance and discipline of Sheriff’s personnel, and all other related matters incidental to the delivery of general law enforcement services to the City shall be determined by the Sheriff. Nothing herein shall be deemed to limit the Sheriff’s authority, to move, transfer and/or discipline Sheriff’s Office personnel as Sheriff in their discretion deems appropriate. 3. Selection of the West Valley Patrol Captain: The City will be afforded the opportunity to participate in the selection process for the Sheriff's Captain assigned to the West Valley Patrol Division. The City may participate in the interview process and provide a recommendation to the Sheriff regarding the selection; however, the Sheriff retains the authority to select and assign division management. D. DISASTER RECOVERY PLAN 1. In the event of a major disaster that necessitates the activation of an Emergency Operations Center in City, a Sheriff’s representative shall immediately be dispatched and report to the Director of Emergency Services (City Manager). 2. Initial response by a Deputy Sheriff may be the nearest patrol unit or able- bodied deputy available. 3. A pre-designated Sheriff’s Emergency Operations Center liaison deputy shall be notified as soon as possible to respond to the Emergency Operations Center and coordinate law enforcement responsibilities. 4. The pre-designated Emergency Operations Center liaison deputy shall be maintained on the active call list and shall be available to the Director of Emergency Services. 5. The City and the Sheriff shall exchange relevant emergency contact information annually for the purpose of emergency notification and disaster preparedness. Docusign Envelope ID: 9A9EB347-5F57-892C-81B6-CFD0D82E6BA0 Agreement between County of Santa Clara and Town of Los Altos Hills Page 14 of 23 6. Responsibility for personnel instruction and any specialized training in the Emergency Operations Center shall be provided by City. 7. In the event a major disaster occurs, the Sheriff’s Office shall provide documentation support as required to comply with the City’s emergency operations cost recovery efforts. E. MUTUAL AID The City acknowledges and agrees that an unplanned event or emergency may require a temporary reallocation of law enforcement services for the purpose of mutual aid, in accordance with the California Emergency Services Act, codified at Government Code section 8550 et seq. Such a decision will be at the Sheriff’s sole discretion. IV. ADMINISTRATION AND REPORTING A. Required Reporting: The Sheriff shall report all monthly and annually required criminal statistical information for the City, including Uniform Crime Reporting (UCR), to the State of California and the California Department of Justice, as it would for the unincorporated areas of the County. B. Monthly Reports to the City: The Sheriff shall provide the City with monthly reports, suitable for public release, on crime incidence, calls for service and response times, and General Law Enforcement Service hours, any estimated additional costs that would affect the reconciliation or true up described in Exhibit B, and staffing trends for the month and contract year-to-date. These reports shall be formatted as mutually agreed upon by the Sheriff and the City. The Sheriff shall deliver these monthly reports to the City within thirty (30) days following the last day of each month. C. Policy Objectives. City may identify public safety policy objectives, community concerns, and municipal priorities through its City Council and City Manager. The Office of the Sheriff may consider those objectives, concerns, and priorities, and may implement them to the extent consistent with law, available resources, officer safety, Office of the Sheriff policies and procedures, County policy, and the discretion of the Sheriff. D. Operational Information for City Services. Upon the request of the City Manager, and subject to all applicable federal, state, and local confidentiality and disclosure laws, the Office of the Sheriff will make available to the City information regarding services in City. Such information may include data on incident response times and outcomes beyond that information included in required reports described in sections A and B. The Parties may develop mutually agreeable operational reports, dashboards, or other tools. E. Annual Service Consultation. At least once each contract year, the Sheriff, or designee, and the City Manager, or designee, will consult regarding service delivery, operational trends, and any mutually desired refinements. The parties shall meet in good faith to review and identify service trends, community concerns, operational coordination, technology integration, public safety Docusign Envelope ID: 9A9EB347-5F57-892C-81B6-CFD0D82E6BA0 Agreement between County of Santa Clara and Town of Los Altos Hills Page 15 of 23 emergency preparedness coordination, or operational issues likely to affect this Agreement. F. Attendance at City Council Meetings. Upon the request of the City Manager, the Sheriff, or designee, may attend City Council meetings and present information concerning law enforcement services provided in City during the then-current contract year. V. OTHER CRIMINAL JUSTICE AND PUBLIC SAFETY COSTS The City shall be responsible for criminal justice fees applicable to other municipalities as required by law or agreement, including, but not limited to, California Identification System (CAL-ID) costs. Santa Clara County Crime Laboratory services and costs are detailed in Exhibit C. Docusign Envelope ID: 9A9EB347-5F57-892C-81B6-CFD0D82E6BA0 Agreement between County of Santa Clara and Town of Los Altos Hills Page 16 of 23 EXHIBIT B: LAW ENFORCEMENT AND SUPPLEMENTAL LAW ENFORCEMENT SERVICES PAYMENT The purpose of this Exhibit is to describe the payment methodology for law enforcement services. 1. In consideration for the law enforcement services provided by the County under this Agreement, the City shall compensate the County at the fully burdened rates set forth in Exhibit E. These fully burdened rates include, but are not limited to, direct labor costs, employee benefits, pension contributions, training, supervision, dispatch and communications support, administrative and departmental overhead, countywide overhead, fleet and equipment support, and any other cost components established by the County’s Office of Budget and Analysis (or Controller‑Treasurer) as necessary to fully recover the County’s actual cost of providing such services as required by Government Code section 51350. 2. The billing rates shown in Exhibit E are developed by the County’s Office of Budget and Analysis in accordance with applicable federal cost principles, including Office of Management and Budget Circular A‑87 (or its successor), to reflect the County’s actual costs related to employee compensation, administration of benefits, service delivery, and overhead associated with the provision of services under this Agreement. These rates are recalculated annually pursuant to the policies and cost‑recovery practices adopted by the County of Santa Clara Board of Supervisors, and are designed to ensure that the County recovers the full actual cost of providing law enforcement services to the City. 3. Billing Rates. The billing rates set forth in Exhibit E shall be readjusted annually by the County’s Office of Budget and Analysis, effective April 1 of each year, to reflect changes in the County’s actual cost of providing services. Upon the County’s approval of revised rates, the Parties shall execute an amendment to this Agreement incorporating the updated billing rates for the applicable fiscal year. The amended Exhibit E shall automatically supersede the prior rate schedule without requiring any additional modification to the remainder of the Agreement. 4. If, during the course of a fiscal year, it appears that the Sheriff’s Office will exceed the hours planned and approved in the annual Plan for Service by more than ten percent (10%) based on monthly reporting and projections, either Party shall notify the other Party in writing as soon as reasonably practicable. Upon such notification, the Sheriff’s Office or the City may propose amendments or modifications to the Plan for Service for the remainder of the fiscal year. Docusign Envelope ID: 9A9EB347-5F57-892C-81B6-CFD0D82E6BA0 Agreement between County of Santa Clara and Town of Los Altos Hills Page 17 of 23 The City shall review any proposed modifications in good faith but shall have no obligation to approve any increase in service levels or associated costs. If the City does not approve the proposed modifications, the Sheriff’s Office shall not be required to provide services in excess of the approved Plan for Service, and the City shall not be responsible for paying for any such unapproved services. The County shall not unilaterally reduce the level of law enforcement services provided to the City without prior consultation and written notice. Notwithstanding the foregoing, the Sheriff retains discretion and operational authority to adjust staffing levels to address emerging issues, workload trends, or to strategically reassign personnel as necessary to meet the approved annual Plan for Service hour allocations for each City. Any mutually approved increase in services or deployment levels shall automatically and proportionately increase the total compensation due for that fiscal year. 5. In any year during which a labor contract between the County of Santa Clara and the Deputy Sheriffs’ Association is under negotiation and not yet settled at the time annual billing rates must be calculated, the County shall apply a provisional increase of five percent (5%) to salary components of the billing rates, plus any known or approved benefit or pension cost increases, for the purpose of establishing interim rates for services to be provided under this Agreement. Following settlement and finalization of the applicable labor contract, the County shall notify the City in writing of any resulting adjustments to billing rates within thirty (30) days of contract resolution. The County may thereafter recalculate the billing rates to incorporate all finalized salary, benefit, and pension adjustments arising from the collective bargaining agreement. If the recalculated rates reflect retroactive increases applicable to service periods already rendered, the City shall pay its proportional share of such retroactive costs. Such retroactive adjustments shall be invoiced separately or incorporated into the next regular billing cycle, as determined by the County. 6. The City shall pay to the County an amount equal to one‑twelfth (1/12) of the annual projected budget amount for Law Enforcement Services, calculated using the prevailing billing rates shown in Exhibit E. Monthly payments shall be due on the tenth (10th) day following the last day of each month during the contract year. Each monthly invoice and payment shall reflect one‑twelfth of the projected annual cost unless otherwise adjusted pursuant to this Agreement. 7. The cost for supplemental law enforcement services shall be invoiced in the following monthly invoice as applicable. Costs and expenses arising from any optional- additional-services or from supplemental law enforcement services shall be invoiced separately from the fees associated with the Law Enforcement Services set forth in this Agreement and in accordance with the rates set forth in Exhibit F. 8. BASE RENT AND OPERATING COSTS OF WESTSIDE STATION Docusign Envelope ID: 9A9EB347-5F57-892C-81B6-CFD0D82E6BA0 Agreement between County of Santa Clara and Town of Los Altos Hills Page 18 of 23 A. The City and County shall share the Operating Costs of the West Valley Division substation based on the percent allocations to each jurisdiction set forth in Exhibit E. The City shall pay to the County an amount equal to one‑twelfth (1/12) of the annual projected budget amount, calculated using the prevailing billing rates shown in Exhibit E. Monthly payments shall be due on the tenth (10th) day following the last day of each month during the contract year. Each monthly invoice and payment shall reflect one‑twelfth of the projected annual cost unless otherwise adjusted pursuant to this Agreement. B. Payments, or any portion thereof, not received by the County within thirty (30) days of the due date shall accrue interest at a rate of ten percent (10%) per annum, or the maximum rate permitted by law, whichever is lower. Interest shall accrue from the day following the due date until the date payment is received. Accrued interest shall be included on the last invoice issued in the month in which interest is assessed, or on a supplemental invoice if necessary. C. City shall pay County monthly that portion of the substation operating costs attributable to City. Any change to the location of the substation, or the cost of the facility over and above the contract language, shall be mutually agreed to by the parties to this agreement. D. For the purposes of this provision of the Agreement, "Operating Costs" are defined as the cost of rent, janitorial services, minor repairs, and utilities and all other costs the County is required to pay under the lease agreement for the substation. 9. RECONCILIATION OR TRUE UP The Parties acknowledge that certain costs subject to this Agreement, including but not limited to labor costs, overtime, benefits, insurance, and other pass through or reimbursable expenses, may be based on estimates, assumptions, forecasts, or standard rates, that differ from actual amounts incurred. A reconciliation of actual law enforcement costs shall be conducted each year of the Agreement as follows: A. The County shall provide the City with a complete service activity report for the prior contract year no later than September 30 following the end of such contract year. The report shall include actual staffing levels, deployment hours, overtime usage, and any other cost‑related service metrics necessary to support the reconciliation. B. The County shall determine the difference between (1) the actual cost of law enforcement services for the prior contract year, based on the actual level of service reflected in the service activity report and fully burdened rates applicable to that year, and (2) the total amount paid by the City to the County for that year. Any resulting balance shall be either invoiced to the City or credited to the City’s account, as appropriate. Any amount owed by either Party shall be paid or credited within sixty (60) days of issuance of the reconciliation statement. Docusign Envelope ID: 9A9EB347-5F57-892C-81B6-CFD0D82E6BA0 Agreement between County of Santa Clara and Town of Los Altos Hills Page 19 of 23 EXHIBIT C: COUNTY CRIME LABORATORY SERVICES Crime Laboratory services shall include and be defined as review and analysis of any of the following: Audio Analysis Bloodstain Pattern Analysis DNA/Forensic Biology Computer Forensics (including Cell Phones) Firearms Examinations Impression Evidence Latent Print Processing, excluding analysis, identification, and CalID Trace Evidence Video Analysis Toxicology Controlled Substances Analysis Each calendar year, the total cost of running the Crime Laboratory is determined. The cost includes Crime Laboratory personnel salaries and benefits, supplies, and other operating costs (including equipment and maintenance) associated with providing Crime Laboratory services. Also, each calendar year, statistics are generated on the total number of Major Case submissions to the Crime Laboratory. The number of Major Case submissions by each law enforcement agency is expressed as a percentage of the total number of Major Cases submitted by all law enforcement agencies in the County. Major Case submissions are defined as cases requiring Audio Analysis, Bloodstain Pattern Analysis, DNA/Forensic Biology Analysis, Computer Forensics (including Cell Phones), Firearms Examinations, Impression Evidence, Latent Print Processing, Trace Evidence Analysis, or Video Analysis, that are assigned a single laboratory number by the Crime Lab, and as such different Major Cases may have widely different numbers of individual evidence items requiring a wide range of analyses. Note: Toxicology and Controlled Substances Analysis are not considered Major Cases. The County will recover a portion of the Crime Laboratory’s operating costs from participating cities. Each CITY’s share will be based on a combination of factors that generally reflect both service utilization and community characteristics. The specific allocation formula may be updated periodically by the County to maintain fairness and account for changes in workload, operational needs, or demographic shifts. The County shall provide notice to each city in advance of any such updates to the allocation formula. CITY shall be notified of its payment amount in advance of the coming fiscal year to allow adequate budget planning and will be receiving the invoice from the District Attorney’s Office to provide payment to the District Attorney’s Office. Docusign Envelope ID: 9A9EB347-5F57-892C-81B6-CFD0D82E6BA0 EXHIBIT D: PLAN FOR SERVICE Town of Los Altos Hills Annualized Law Enforcement Service Staffing Levels Service Type Position Hours/FTE General Law Enforcement Services Deputy Sheriff 6,681 Traffic Enforcement Deputy Sheriff 600 Traffic Sergeant Sheriff Sergeant 0 School Resource Officer (SRO) Sheriff Deputy 0 Fiscal Year 2026-2027 Law Enforcement Prior Service Staffing Levels (July 1, 2026 – June 30, 2027) Service Type Position Rate Hours/ FTE Sub-Total General Law Enforcement Services Deputy Sheriff $ 206.08 6,681 $ 1,376,717.00 Traffic Enforcement Deputy Sheriff $ 206.08 600 $ 123,648.00 Traffic Sergeant Sheriff Sergeant $ 360,985.00 0 $ 0.00 School Resource Officer (SRO) Sheriff Deputy $ 336,731.00 0 $ 0.00 Docusign Envelope ID: 9A9EB347-5F57-892C-81B6-CFD0D82E6BA0 Exhibit D-1: Staffing Plan by Assignment (July 1, 2026 - June 30, 2027) Exhibit D-2: Staffing Plan by Assignment for Reduced Service Level (October 1, 2026 - June 30, 2027) Docusign Envelope ID: 9A9EB347-5F57-892C-81B6-CFD0D82E6BA0 Rates Amount DIRECT LAW ENFORCEMENT STAFFING COST General Law Enforcement Services (Primary Rate) Proposed Hours 6,681 Projected Costs FY26-27 @ $206.08 $1,376,717 Supplemental Services - Traffic Enforcement - Day Proposed Hours - Enforcement Vehicle - Deputy Sheriff - Proposed Hours - Motorcycle - Deputy Sheriff 600 Total Proposed Hours 600 Projected Costs FY26-27 @ $206.08 $123,648 Traffic Sergeant Projected Costs FY26-27 @ $360,985 $0 School Resources Officer Projected Costs FY26-27 @ $336,731 $0 Subtotal $1,500,365 Operating Costs Of West Valley Substation Proposed Hours General/Supplemental Services 7,281 Traffic & School Officer - FY26-27 14,562 7,281 Percentage 7.1% DIRECT LAW ENFORCEMENT SUPPORT SERVICES Support Staff - Salaries & Benefits $5,348,552 $405,008 Services & Supplies IC-Dispatch Services - Internal 4,324,600 327,471 IC-Automobile Services - Internal 1,571,823 119,023 IC-Insurance 1,025,102 77,624 IC-Office Rents 637,350 48,262 IC-Fuel - Internal 312,329 23,650 Bodyworn Camera & Dashcam 305,959 23,168 IC-Radio Maintenance - Internal 48,571 3,678 Communications and Telephone Svcs 37,380 2,831 IC - Wireless Voice & Data Services 35,543 2,691 Others 357,486 27,070 $8,656,142 $655,468 INDIRECT COUNTYWIDE SUPPORT $580,573 $43,963 Subtotal $14,585,267 $1,104,439 INDIRECT DEPARTMENT SUPPORT Investigative $5,531,736 $364,509 Records $2,832,389 $186,638 Personnel & Training $1,057,612 $80,085 IT Services $997,556 $75,538 SO Admin $349,433 $26,460 Fiscal Services $298,434 $22,598 Internal Affairs $253,085 $19,164 Subtotal $11,320,245 $774,993 Total Projected Contract Costs FY26-27 $3,379,797 Exhibit E West Valley Patrol Santa Clara County - Sheriff's Office PROJECTED CONTRACT COSTS - FULL COSTS - LOS ALTOS HILLS Fiscal Year 2026-2027 Docusign Envelope ID: 9A9EB347-5F57-892C-81B6-CFD0D82E6BA0 Agreement between County of Santa Clara and Town of Los Altos Hills Page 23 of 23 EXHIBIT F: SUPPLEMENTAL LAW ENFORCEMENT SUPPORT SERVICES RATES Santa Clara County - Sheriff's Office West Valley Patrol SUPPLEMENTAL LAW ENFORCEMENT SUPPORT SERVICES Fiscal Year 2026-2027 Assignment Description Hourly Rate Deputy Sheriff $206.08 Sheriff's Sergeant $219.57 Sheriff's Lieutenant $256.70 20319364.30 Docusign Envelope ID: 9A9EB347-5F57-892C-81B6-CFD0D82E6BA0