HomeMy WebLinkAboutMCB Consulting 06.18.2026AGREEMENT
THIS AGREEMENT is made and entered into on the 18th day of June 2026 by and
between the TOWN OF LOS ALTOS HILLS (hereinafter referred to as "TOWN") and
MCB CONSULTING (hereinafter referred to as "CONTRACTOR"). In consideration of
their mutual covenants, the parties hereto agree as follows:
1. CONTRACTOR. Shall provide or furnish the following specified services and/or
materials:
MCB CONSULTING will continue to provide long-range planning consult,
annual local and state reporting requirements and implementation of the Town’s Housing
Element. His work includes development application support, project tracking,
preparation of required reports and housing data, maintenance of planning and land use
records, GIS mapping, and management of planning-related databases and systems.
The Parties acknowledge that Consultant possesses specialized expertise and is retained
because of such expertise. Consultant shall exercise independent professional judgment
in performing the Services.
2. EXHIBITS. The following attached exhibits are hereby incorporated into and made a part
of the Agreement:
Proposal from CONTRACTOR dated June 10, 2026.
In addition, the Consultant shall determine the method, details, and means of performing
the Services. The Town shall have the right to monitor results and compliance with this
Agreement but shall not control the manner and means by which the Services are
performed.
3. TERMS. The services and/or materials furnished under this Agreement shall commence
July 1, 2026, and shall be completed by June 30, 2027, unless terminated pursuant to
Section 5(f). This is an auto-renewable annual contract.
4. COMPENSATION. For the full performance of this Agreement:
a. TOWN shall pay CONTRACTOR an amount not to exceed One hundred and
twelve thousand three hundred and twenty dollars and zero cents ($112,320.00)
One Hundred Eight Thousand Dollars and Zero Cents ($108,000.00) with an
average annual value of One Hundred Eight Thousand Dollars and Zero Cents
($108,000.00), upon completion/delivery of services/goods as detailed in Sections
1, 2, and 3 of this Agreement and only upon satisfactory delivery/completion of
goods/services in a manner consistent with professional/industry standards for the
area in which CONTRACTOR operates. TOWN is not responsible for paying for
any work done by CONTRACTOR or any subcontractor above and beyond the
not to exceed amount.
b. TOWN shall not reimburse for any of CONTRACTOR’s costs or expenses to
delivery any services/goods. TOWN shall not be responsible for any interest or
late charges on any payments from TOWN to CONTRACTOR.
c. CONTRACTOR is responsible for monitoring its own
forces/employees/agents/subcontractors to ensure delivery of goods/services
within the terms of this Agreement. TOWN will not accept or compensate
CONTRACTOR for incomplete goods/services.
d. Except as provided above, the TOWN shall provide all equipment (laptop or
desktop computer, phone, and accessories), software, and all required support and
maintenance necessary for the CONTRACTOR to perform the services under this
Agreement.
5. GENERAL TERMS AND CONDITIONS.
a. HOLD HARMLESS. CONTRACTOR agrees to indemnify, defend and hold
harmless the TOWN, its officers, agents and employees from any and all
demands, claims or liability of personal injury (including death) and property
damage of any nature, caused by or arising out of the performance of
CONTRACTOR under this Agreement. With regard to CONTRACTOR’S work
product, CONTRACTOR agrees to indemnify, defend and hold harmless the
TOWN, its officers, agents and employees from any and all demands, claims or
liability of any nature to the extend caused by the negligent performance of
CONTRACTOR under this Agreement.
b. INSURANCE. CONTRACTOR shall file with the TOWN a certificate of
insurance before commencing any services under this agreement as follows:
i. WORKERS COMPENSATION INSURANCE: Minimum statutory
limits.
ii. COMMERCIAL GENERAL LAIBILITY AND PROPERTY DAMAGE
INSURANCE: General Liability and Property Damage Combined.
$1,000,000.00 per occurrence including comprehensive form personal
injury, broad form personal injury, broad form personal damage,
contractual and premises/operation, all on an occurrence basis. If an
aggregate limit exists, it shall apply separately or be no less than two )2)
times the occurrence limit.
iii. AUTOMOBILE INSURANCE: $1,000,000.00 per occurrence.
iv. ERRORS AND OMISSIONS INSURANCE: $1,000,000.00 aggregate.
v. NOTICE OF CANCELLATION: The TOWN requires 30 days written
notice of cancellation. Additionally, the notice statement on the certificate
should not including the wording “endeavor to” or “but failure to mail
such notice shall impose no obligation or liability or any kind upon the
company, its agents or representatives.”
vi. CERTIFICATE OF INSURANCE: Prior to commencement of services,
evidence of insurance coverage must be shown by a properly executed
certificate of insurance, and it shall name "The Town of Los Altos Hills,
its elective and appointed officers, employees, and v olunteers" as
additional insureds.
vii. To prevent delay and ensure compliance with this Agreement, the
insurance certificates and endorsements must be submitted to:
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
c. NON-DISCRIMINATION. No discrimination shall be made in the employment
of persons under this Agreement because of the race, color, national origin, age,
ancestry, religion or sex of such person.
d. INTEREST OF CONTRACTOR. It is understood and agreed that this Agreement
is not a contract of employment and does not create an employer-employee
relationship between the TOWN and CONTRACTOR. At all times
CONTRACTOR shall be an independent contractor and CONTRACTOR is not
authorized to bind the TOWN to any contracts or other obligations without the
express written consent of the TOWN. In executing this Agreement,
CONTRACTOR certifies that no one who has or will have any financial interest
under this Agreement is an officer or employee of TOWN.
e. CHANGES. This Agreement shall not be assigned or transferred without advance
written consent of the TOWN. No changes or variations of any kind are
authorized without the written consent of the City Manager. This Agreement may
only be amended by a written instrument signed by both parties.
f. TERMINATION. This Agreement may be terminated by the TOWN upon 30
days written notice to CONTRACTOR. CONTRACTOR may cancel this
Agreement at any time and without cause upon 30 days written notification to
TOWN.
g. RECORDS. All reports, data, maps, models, charts, studies, surveys, calculations,
photographs, memoranda, plans, studies, specifications, records, files, or any
other documents or materials, in electronic or any other form, that are prepared or
obtained pursuant to this Agreement and that relate to the matters covered
hereunder shall be the property of the TOWN. CONTRACTOR hereby agrees to
deliver those documents to the TOWN at any time upon demand of the TOWN. It
is understood and agreed that the documents and other materials, including but
not limited to those described above, prepared pursuant to this Agreement are
prepared specifically for the TOWN and are not necessarily suitable for any future
or other use. Failure by CONTRACTOR to deliver these documents to the
TOWN within a reasonable time period or as specified by the TOWN shall be
material breach of this Agreement. TOWN and CONTRACTOR agree that until
final approval by TOWN, all data, plans, specifications, reports and other
documents are preliminary drafts not kept by the TOWN in the ordinary course of
business and will not be disclosed to third parties without prior written consent of
both parties. All work products submitted to the TOWN pursuant to this
Agreement shall be deemed a "work for hire.” Upon submission of any work for
hire pursuant to this Agreement, and acceptance by the TOWN as complete, non-
exclusive title to copyright of said work for hire shall transfer to the TOWN. The
compensation recited in Section 4 shall be deemed to be sufficient consideration
for said transfer or copyright. CONTRACTOR retains the right to use any project
records, documents and materials for marketing of their professional services.
h. CONTRACT ADMINISTRATION. The TOWN hereby designates the
Community Development Director and City Manager as Contract Administrators
for this agreement. The CONTRACTOR shall only take direction regarding the
services provided this Agreement from the Contract Administrator shall be
included any meeting, teleconference or written communication between any
Town representative including Committee members and the CONTRACTOR.
The Town may modify the Contract Administrator at any time upon providing
written notice to the CONTRACTOR.
i. ENTIRE AGREEMENT. This Agreement represents the entire agreement
between the Parties. Any ambiguities or disputed terms between this Agreement
and any attached Exhibits shall be interpreted according to the language in this
Agreement and not the Exhibits.
6. INVOICING. Send all invoices to the Contract Administrator at the address below.
This Agreement shall become effective upon its approval and execution by the TOWN.
In witness whereof, the parties have executed this Agreement the day and year first
written above.
CONTRACT ADMINISTARTOR and representative for TOWN:
Cody Einfalt
City Manager
Town of Los Altos Hills
26379 Fremont Road
Los Altos Hills, CA 94022
____________________ ____________________
Signature Date
CONTRACTOR:
Tim McBirney
Contract Community Development Analyst
MCB Consulting
317 Eugenia Ave. Unit 2N
Madison, WI, 53705
_____________________ _____________________
Signature Date
01/07/2026
06/19/2026
MCB CONSULTING
SCOPE OF SERVICES
The Consultant shall provide professional planning, zoning, community development, and
related advisory services to support the Town's Community Development Department. Services
shall be provided at a rate of $51.78 $54.00 per hour and may be provided on an as-needed basis
and shall include, but not be limited to, the following:
1. Zoning and Site Development Review and Administration
The Consultant shall assist the Town with administration and implementation of the Municipal
Code, General Plan, Housing Element, and other applicable land use regulations. Services may
include:
a. Review of planning permit applications, including but not limited to:
• Site Development Permits
• Design Review Applications
• Accessory Dwelling Unit (ADU) Applications
• Variances
• Use Permits
• Subdivisions and Lot Line Adjustments
• Temporary Use Permits
• Sign Permits and other zoning approvals
b. Preparation of written project reviews, zoning analyses, and recommendations.
c. Coordination with applicants, property owners, architects, engineers, consultants, and
members of the public regarding development proposals and permit requirements.
d. Attendance at project meetings, pre-application meetings, and public hearings as requested.
e. Preparation of staff reports, resolutions, findings, conditions of approval, and related
entitlement documents.
f. Review and interpretation of zoning regulations, development standards, and land use policies.
g. Coordination with other Town departments and outside agencies regarding project review and
permit processing.
h. Assistance with implementation of State housing laws, ADU regulations, and other land use
mandates.
2. Community Development Department Administrative Activities
The Consultant shall provide administrative and operational support to assist in the effective
functioning of the Community Development Department. Services may include:
a. Customer service and public appointment support, including responding to inquiries regarding
planning and development regulations.
b. Management and tracking of permit applications and development projects.
c. Coordination of project routing and interdepartmental review processes.
d. Preparation of correspondence, notices, public hearing materials, and project status updates.
e. Assistance with agenda preparation and meeting administration for the Planning Commission,
City Council, and advisory committees.
f. Development and maintenance of application forms, checklists, procedures, and informational
materials.
g. Assistance with records management and implementation of document retention procedures.
h. Review and refinement of departmental workflows, permit processing procedures, and
customer service practices.
3. Long-Range Planning and Policy Development
The Consultant shall provide planning policy, strategic planning, and implementation services to
support Town goals and regulatory compliance. Services may include:
a. Preparation, amendment, and implementation of General Plan elements, Specific Plans,
Housing Elements, and other planning documents.
b. Research and analysis of planning, housing, environmental, and land use policy issues.
c. Drafting and processing of zoning code amendments, ordinance updates, and policy
documents.
d. Assistance with implementation of State housing, planning, and environmental legislation.
e. Development of planning studies, background reports, and policy recommendations.
f. Facilitation of stakeholder meetings, public workshops, community outreach programs, and
advisory committee meetings.
g. Preparation of grant applications and implementation of grant-funded planning initiatives.
h. Assistance with Housing Element implementation programs, housing policy initiatives, and
fair housing requirements.
i. Evaluation and development of permit streamlining measures, development standards, and
process improvements.
4. Community Development Department Analytics and Reporting
The Consultant shall assist the Town with data collection, performance monitoring, and reporting
activities related to planning and community development functions. Services may include:
a. Collection, analysis, and reporting of permit processing data and development activity metrics.
b. Preparation of departmental performance measures and workload analyses.
c. Development of permit tracking reports, project status reports, and implementation
dashboards.
d. Monitoring and reporting on Housing Element implementation programs and Regional
Housing Needs Allocation (RHNA) progress.
e. Preparation of annual reports, state-required reporting documents, and compliance
submissions.
f. Analysis of development trends, permit activity, housing production, and demographic
information.
g. Preparation of Planning Commission and City Council informational reports regarding
departmental activities and performance.
h. Development of recommendations to improve permit processing efficiency, customer service,
and departmental operations.
5. Additional Services
The Consultant may perform other planning, zoning, community development, housing,
environmental review, project management, or related professional services as authorized by the
Town and mutually agreed upon by the parties. Services may be performed remotely or on-site
as directed by the Town and may include attendance at meetings during regular business hours or
evenings as necessary to support Town operations.
MCB Consulting_Town of Los Altos Hills_
Contract Services Agreement
Final Audit Report 2026-10-01
Created:2026-06-24
By:Behrouz Amirbadvy (bamirbadvy@losaltoshills.ca.gov)
Status:Signed
Transaction ID:CBJCHBCAABAAML74jTPjzDL-BlSyaIJYTJW9Z72uS5nd
"MCB Consulting_Town of Los Altos Hills_ Contract Services Ag
reement" History
Document created by Behrouz Amirbadvy (bamirbadvy@losaltoshills.ca.gov)
2026-06-24 - 11:32:34 PM GMT
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Document e-signed by Timothy McBirney (tmcbirney@losaltoshills.ca.gov)
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Agreement completed.
2026-10-01 - 6:13:36 PM GMT