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HomeMy WebLinkAboutResolution 99-25 SignedRESOLUTION 99-25 RESOLUTION 99-25 RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF LOS ALTOS HILLS APPROVING AN AMENDMENT TO THE LOS ALTOS HILLS CLASSIFICATION PLAN AND SALARY SCHEDULE EFFECTIVE FISCAL YEAR 2025-26 TO ESTABLISH A NEW CLASSIFICATION TITLE AND SALARY RANGE FOR PROJECT MANAGER AND APPROVING THE PROJECT MANAGER JOB SPECIFICATION WHEREAS, the Personnel Rules and Regulations and Employee Classification and Compensation Plan documents were last comprehensively reviewed and updated in 2006 and revised in 2007, 2008, 2009, 2010, 2011, 2012, 2013, 2014, 2015, and 2016, 2018, 2021, 2022, 2023, 2024; and WHEREAS, it is desirable to establish a new job description for the position of Project Manager; and WHEREAS, the California Public Employees Retirement System (CalPERS) requires that the governing board of each participating agency approve the agency’s salary schedule on an annual basis; and WHEREAS, Staff recommends amending the Town of Los Altos Hills Classification Plan and Salary Schedule to establish a new classification title and salary range for the Project Manager and approving the Project Manager job specification. NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Los Altos Hills that: 1.Approve and adopt an amendment to the Los Altos Hills Classification Plan and Salary Schedule effective Fiscal Year 2025-26 to establish a new classification title and salary range for Project Manager, as set forth in Attachment 2 of corresponding staff report. 2.Approve the Project Manager job specification of the typical duties and responsibility, training, experience, and other qualifications required for said position, as set forth in Exhibit A. The above and foregoing Resolution passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 26th day of June 2025, by the following vote: AYES: TANKHA, BHATEJA, MOK, SWAN, TYSON NOES: NONE ABSTAIN: NONE ABSENT: NONE BY: ATTEST: Kavita Tankha, Mayor Arika Birdsong-Miller, City Clerk Town of Los Altos Hills Job Class Specifications February 26, 2025 PUBLIC WORKS PROJECT MANAGER Reports To: Public Works Director/City Engineer FLSA: Exempt, At-will Supervises: May supervise Associate/Assistant Engineers and Public Works Inspector Promotional: Open recruitment or promotional (flexibly staffed and may be filled by advancement from the Engineer Series) Salary Range: TBD DEFINITION This job class performs a varied range of functions related to management, coordination, and delivery of Public Works projects and services. Under minimal supervision, the incumbent plans and implements the delivery of capital improvements; performs and facilitates land development review; and other assigned duties involving professional and technical duties of varying scope, diversity, and complexity. DISTINGUISHING CHARACTERISTICS For assigned projects and duties, the incumbent shall collaborate, coordinate, plan, formulate, and implement all activities. The incumbent develops project objectives, schedules, and budgets; prepares and delivers written and oral reports and presentations; prepares technical documentation to ensure delivery of intended product; tracks and manages expenditures; establishes and implements quality controls; maintains accurate project records; and ensures compliance with design intentions, regulatory requirements, and technical contract documents. The creation of objectives, priorities, budgets, and schedules shall be done in collaboration with staff members involving engineers and other technical members to achieve maximum production and efficiency. Appointment to this level requires considerable knowledge of the construction industry, engineering and general design, subdivision laws and, as necessary, traffic engineering, utility system design or environmental compliance. Positions in this class must have excellent written and verbal communication skills as evidenced by the ability to competently prepare written staff reports with recommendations for more complex projects, and to then effectively present such information at public meetings. Receives direction from the Public Works Director/City Engineer. May exercise indirect functional and technical supervision over other professional, technical, and maintenance staff. Ability to build and maintain positive working relationships and environment with co-workers, other employees, and the public using principles of good customer service. Public Works Project Manager Job Class Specifications – February 26, 2025 2 EXAMPLES OF DUTIES Duties may include, but are not limited to, the following: Responsible for all aspects program/project/services delivery including identifying the goals/intent with resources or work effort required, managing and supervising project teams, hiring the right consultants or contractors as needed, scheduling of work by developing critical path or project flow schedules, regularly evaluating and tracking the schedule to meet milestones, engaging with all stakeholders, being involved in the budgeting process, and completing the work meeting stakeholder expectations. Manage large and complex capital improvement projects independently and free from regular supervision from a department head or manager. Exercise indirect functional and technical supervision over other professional, technical, and maintenance staff based on projects. Regularly report to supervisor, stakeholders, and others in the Town organization regarding the status of projects and other assignments; and suggest, discuss, and implement strategies to improve project delivery services. Perform professional and technical work relative to assigned area of responsibility such as design, land development, capital improvements, roadways and traffic, pathways, and park facilities. Prepare constructable and accurate plans and specifications for public works projects including streets, storm drains, sanitary sewer lines with the support from engineering and technical staff; research project design requirements; and prepare estimates of time and material costs. Develop design and construction standards for public works structures and appurtenances. Investigate field problems and public works service requests affecting property owners, contractors, and maintenance operations; and resolve problems with minimum supervision to achieve satisfactory results in an expeditious manner. Administer and oversee design and construction contracts including for capital improvement projects in the best interest of the Town; effectively manage and thoroughly coordinate the work of consultants, contractors, and staff for accuracy; review and recommend payments and billing for contracted services related to assigned projects; and negotiate prices and schedules, as necessary. Request and participate in the collection of survey and mapping data and necessary fieldwork to prepare for projects. Participate and oversee the plan check reviews and processing of plans within required Public Works Project Manager Job Class Specifications – February 26, 2025 3 timelines for private developments, including subdivisions, that affect Town streets, sewers, storm drains and related public works facilities; and assure compliance with appropriate codes, ordinances, rules, and regulations. Conduct field inspections when necessary. Prepare visual presentations and staff reports. Prepare special studies, feasibility reports, master plans, and other supporting documents related to programs, projects, assets, and services. Attend work related training for public works job function requirements. Coordinate public works activities with other Town departments and outside agencies. Assist in the development and implementation of Town and/or departmental goals, policies, procedures and priorities. Interpret and apply relevant codes, ordinances, rules, and regulations including stormwater regulations and state permit requirements; and oversee regulatory agency permits and requirements as assigned. Check plans for accuracy, suitability and completeness, and make recommendations for revision and improvement. Meet and confer with developers, contractors, engineers, and the general public relative to Town policies, regulations and procedures; and coordinate discrepancies and resolve problems. Serve as staff liaison to a variety of Town and citizen committees as assigned. Oversee and participate in the review of projects under construction in the field; and resolve complaints and problems in the field between the inspectors and developers, contractors and/or engineers. Oversee the preparation of engineering designs, specifications, and cost estimates for a wide variety of capital improvement projects. Administer and coordinate maintenance of Town owned facilities, equipment, and vehicles. Coach, train and develop early career engineers that need mentoring or training to take on more complex tasks. Perform other duties as assigned. Public Works Project Manager Job Class Specifications – February 26, 2025 4 MINIMUM QUALIFICATIONS Knowledge of: Principles and practices as applied to public works, infrastructure, land development, traffic, utilities, and environmental regulations; methods, materials, tools and equipment used in construction; properties and uses of construction materials; applicable laws and regulatory codes relevant to development, operations, design, and construction; methods, materials and techniques used in design and construction of a variety of public works projects; best practices and modern standards related to municipal projects and services; storm water quality requirements from other regulatory agencies; Caltrans requirement for projects involving grant funds; and principles of project management, organization, administration and personnel management. Ability to: Interpret, review and analyze development proposals, plans, and specifications; evaluate and conduct design analysis; prepare and validate engineering plans and studies; supervise the construction of a variety of public works projects; perform professional and technical support services relative to assigned area of responsibility; understand Town policies and procedures; interpret and apply applicable codes, ordinances, rules and regulations related to development and construction, traffic safety and traffic engineering, hydrology or utility system, and environmental compliance; communicate clearly and concisely, both orally and in writing; prepare reports encompassing raw technical data; prepare effective cost estimates and recommendations; establish and maintain effective work relationships with those contacted in the course of work; administer contracts and coordinate and review the work of consultants and contractors; and prepare quantity and cost estimates. Experience and Training Guidelines: Four years of increasingly responsible in project management/delivery, engineering, or construction management including one year lead capacity responsibilities; and equivalent to a bachelor's degree from an accredited college or university with major course work in engineering, construction management, or other relevant degree. Licenses and Certifications: Possession of a valid California Class C driver's license and a satisfactory driving record are conditions of initial and continued employment. Possession of a California Professional Engineer’s license would be desirable. Working Conditions: May be required to attend to service and project issues and attend meetings after normal business hours. This position requires fieldwork and interacts with the public. Physical demands: Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, and to attend meetings at various sites within and away from the Town, and have availability to work off-hours shifts or events as required; 5 Public Works Project Manager Job Class Specifications – February 26, 2025 strength to lift and carry materials weighing up to 40 pounds; mobility to lead groups in activities involving steep or rough terrain; ability to work outdoors in a variety of weather and temperature conditions; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone.