The URL can be used to link to this page

Home My WebLink AboutItem 4.34.3 TOWN OF LOS ALTOS HILLS August 2, 2007 Staff Report to the Planning Commission RE: A REQUEST FOR A CONDITIONAL USE PERMIT AMENDMENT TO ALLOW ONE TIME PERMITS FOR SPECIAL EVENTS AT THE FREMONT HILLS COUNTRY CLUB FACILITY; AND TO ALLOW A ONE TIME BENEFIT EVENT HOSTED BY THE AMERICAN CANCER SOCIETY ON SATURDAY, SEPTEMBER 29, 2007. FILE 9149 -07 -CUP FROM: Brian Froelich, AICP, Associate Planner ,,>3= APPROVED BY: Debbie Pedro, AICP, Planning Directo>� RECOMMENDATION: That the Planning Commission: Forward a recommendation of approval to the City Council with the requested Conditional Use Permit Amendment to allow the City Council to review and approve one time "Special Events" that exceed 200 participants. BACKGROUND Site - The Fremont Hills Country Club property is a 17 -acre site located on Viscaino Place and has frontage on Roble Ladem Road and Purissima Road. The facility provides its members with a club house, swimming pool, tennis courts, and equestrian facilities. The site contains 147 onsite parking spaces. The property is bounded by single family residences to the north and east and the Little League Fields to the southwest. The Fremont Hills Development Company was granted approval to operate the Fremont Hills Country Club by the City Council on November 14, 1957. The Use Permit conditions for the property are attached to this report. (Attachment 1) Event - The Grand View League hosts an annual event (The California Baron's Ball) for the benefit of the American Cancer Society. The event is scheduled in the evening and provides food, drinks, games, music, and entertainment. In previous years the event has been held in San Jose, Atherton, and Sunnyvale. This year's event has a Country and Western theme titled "Back in the Saddle". The Grandview League is requesting to host the event at the Fremont Hills Country Club. The Grand View League anticipates 600+ guests and 150 volunteers for the event scheduled on September 29, 2007. Please find the event description prepared by the Grand View League attached (Attachment 3). Staff Report to the Planning Commission Lands of Fremont Hills Country Club 27889 Viscamo Place August 2, 2007 Page 2 of 10 Currently, condition #13 of the use permit limits the number of special event participants to 200. It is recommended that Fremont Hills Country Club Use Permit condition 413 be amended to allow a maximum of one (1) special event per year when the size of the event would exceed 200 persons. The special event would be subject to City Council review and approval. The proposed condition #13 amendment is as follows: 13. Fremont Hills Country Club shall maintain 147 parking spaces (108 in the lower lot and 39 in the upper lot), shall provide adequate off-street parking for all members and guests, and shall direct traffic to other facilities if an overflow should occur. The Club is required to provide necessary personnel to assure all members and visitors park on the premises when attending swim meets, horse shows or using Club facilities. Fremont Hills Country Club shall provide the City Clerk (for distribution to the Planning Commission and City Council) and the Sheriff with a calendar of events on a yearly basis. All parking shall be accommodated on site. If not, public parking areas shall be used (valet service, shuttle, etc.). All ,.peei_t evef'- shall be lifnited to 200 pie4iGipaats. For events that are expected to have more than 200 persons in attendance at any one time (a "Special Event'), the applicant shall submit a written request to the Planning Department at least 60 days prior to the date of the Special Event. The Planning Department shall submit the request to the City Council for a review hearing. Property owners within 500' of the premises shall be notified of the proposed event and review hearing. A maximum of one (1) special event shall be permitted during any one (1) calendar year. DISCUSSION Event Activities The event will be centered in the large riding arena at the south end of the property, near the Roble Ladem Road and Purissima Road intersection. The event is scheduled to start at 5pm with a pre -party for V.I.P guests. The main event will start at 6pm. The event will provide themed food service, bar and beverage service, country fair type games, live and silent auctions, country and western band, magicians, and square dance demonstrators, etc. Parking Pursuant to Section 10-1.602 of the Municipal Code, "parking areas for conditional uses shall be adequate to accommodate all vehicle storage requirements for maximum foreseeable assemblies without resorting to adjoining roads to interior driveways for Staff Report to the Planning Commission Lands of Fremont Hills Country Club 27889 Viscaino Place August 2, 2007 Page 3 of 10 parking." There are 147 existing parking spaces on the property, which is adequate to accommodate the parking needs during regular operations. The V.LP guests and some volunteer staff will be using the regular parking facilities on site. The applicant is requesting that the Town allow overflow volunteer parking along the roadside adjacent to the Little League Fields as needed (this allowed under the Little League's CUP (58 -04 -CUP) for their large events). The primary guest parking will be at SAP Labs on Hillview Avenue in Palo Alto and guests will be shuttled to and from the Fremont Hills Country Club. Valet and Shuttle services will be provided by Corinthian Parking Company. A total of 11 staff members will be assisting guests with parking and transportation to and from the event. Amplified Sound The applicant has requested the use of an amplified sound system within the large riding arena. The system uses "Line Array" technology which, the applicant asserts, allows the sound to be directed and focused and has been successfully used in previous event that were held in residential and school use areas. The applicant has provided additional details and a letter of commendation from a previous event for the proposed system. (Attachment 7) The stage will be set facing west and sound will be generally directed away from surrounding residences and toward the Little League Fields and Highway 280 beyond. The existing Use Permit condition #10 requires that no amplified sound be allowed after 11:30 p.m. The event will conclude at l 1pm. Lighting Temporary lighting will be installed will be installed in five (5) different areas: • Perimeter lighting will be provided for safety purposes. The lighting will be mounted to faux trees and focused downward. • Event lights will be located and focused in the arena. Shutters will be adjusted to keep the lighting within the arena boundaries. • Low wattage (25 watt max) decorative stringer lights will be hung inside the arena. • Stage lighting is highly controllable and will be focused only on the stage. • Inside the canopies retail type lights will be hung from the ceiling to illuminate the items for sale. Staff Report to the Planning Commission Lands of Fremont Hills Country Club 27889 Viscaino Place August 2, 2007 Page 4 of 10 The applicant has provided additional details for the proposed lighting. (Attachment 6) Medical Services The applicant has hired Golden State Ambulance to provide ambulance and medical services on site throughout the event. Security Services Event security will be provided by Rick Hems Productions. They will provide five (5) private security guards. Security staff will also assist with traffic and circulation in the parking lot of Fremont Hills Country Club during primary arrival and departure times. Santa Clara County Fire Department Comments The Fire Department has issued a one day event permit to the applicant. A fire inspector will inspect the site, temporary canopies, fire extinguishers, and exiting prior to the start of the event. The Fire Department Permit is attached to this report. (Attachment 5) Santa Clara County Sherriff Comments The Sherriff requested that Town staff send a reminder one week prior to the event so they can notify the evening patrols. The Sheniff initially commented to Town staff that there is a potential issue with traffic arriving and departing from the parking lot on site. Town staff reported back to the Sherriff that Corinthian Parking Company and Rick Hems Productions will provide traffic control throughout the event. The Sherriff was satisfied that the hired staff could manage the parking and traffic. Neighborhood Outreach According to the applicant, the Grandview League has sent a neighborhood outreach letter (Attachment 4) to all neighbors within 500 feet. The letter invited neighbors to attend an open house at the Fremont Hills Country Club from 4pm to 6pm on June 9, 2007 to find out more about the event and share concerns. The applicant followed up with Town staff and reported that no neighbors attended the open house. CONCLUSION The amended Use Permit condition 413 will allow the Town discretionary authority over specific events proposed at the Fremont Hills Country Club. Neighborhood notification will be required and a public hearing will be held. Currently, the Fremont Hills Country Club is restricted from hosting large events with greater than a 200 persons. The amended condition allows for more flexibility with regard to the use of the site and will still assure that the proposed use will not result in any negative impacts to neighbors and residents. The Grandview League's proposed event is well organized and the applicant has met all Town, Fire, and Sherriff requirements. They have also performed a neighborhood outreach program and not received any opposition or concerns regarding the proposed one day event. Staff Report to the Planning Commission lands of Fremont Hills Country Club 27889 Viscaino Place August 2, 2007 Page 5 of 10 ATTACHMENTS 1. Existing Conditional Use Permit Conditions with Recommended Revised Conditions in strikeout and italics 2. Conditional Use Permit Findings of Approval 3. Grandview League's Event Description and Event Layout Plan -June 18, 2007 4. Grandview League's Neighborhood outreach letter -May 24, 2007 5. Santa Clara County Fire Department Permit and Conditions 6. Event Lighting Plan and Description 7. Event Amplified Sound Plan and Description (includes a commendation letter from a previous event) 8. Fremont Hills Country Club Site Plan (Planning Commission only) Staff Report to the Planning Commission Lands of Fremont Hills Country Club 27889 Viscaino Place August 2, 2007 Page 6 of 10 ATTACHMENT RECOMMENDED CONDITIONS OF APPROVAL FOR A CONDITIONAL USE PERMIT FOR OPERATIONS AT FREMONT HILLS COUNTRY CLUB 12889 VISCAINO PLACE File# 149 -07 -CUP PLANNING DEPARTMENT 1. The continuation of this Conditional Use Permit shall be issued to Fremont Hills Country Club for the property designated as Parcel 175-55-46, 12889 Viscaino Place (17.03 gross acres). 2. The maximum number of horses to be kept or maintained at this facility at any one time is 55. 3. The maximum floor area and development area allowed under this permit are as follows: MDA at 212,313 sq. ft. MFA at 29,742 sq. ft. 4. There shall be twenty-four (24) hour supervision of said premises by a competent attendant who is knowledgeable about horse care and authorized to see that the conditions of this Use Permit are met. 5. A Business License from the Town shall be required for the both the Country Club and the stable operations, and shall be renewed annually on January first, as long as all conditions of this Use Permit have been met. 6. Staff, Planning Commission and City Council shall conduct a review of this Conditional Use Permit every three years to assure compliance with conditions and all conditions shall be subject to amendments and/or additional conditions to assure that the public health, safety and general welfare are protected and that the objectives of the General Plan and Zoning Ordinance are served, as deemed necessary by the Planning Commission and City Council. 7. All requirements of the Santa Clara County Health Department and Palo Alto Animal Control shall be complied with throughout the life of this permit: a. Drainage from stables, corrals, pens, barns, etc., shall not enter a natural water course. Staff Report to the Planning Commission Lands of Fremont Hills Country Club 27889 Viscaino Place August 2, 2007 Page 7 of 10 b. Animal quarters must be swept clean, sprayed and otherwise kept in a sanitary manner so as to prevent unnecessary odor, fly breeding and rodent attraction. C. Manure shall be disposed of regularly by spreading, collection in an appropriate bin and/or removal from site at least six times per year. Any changes to the plan for the maintenance and removal of manure shall be approved by the Town d. The horses shall be moved to an upper corral by November first, and shall remain there until April first or the end of the rainy season, whichever is later. e. A shelter shall be constructed for the horses in the upper conal no later than November 1, 1997. The shelter may be temporary so that it can be removed during the remainder of the year when the horses are in the lower conal. f At such time that the lower corral fencing needs to be repaired or replaced, the fencing shall be changed so that it is all one material (wood is preferred, and should be treated to prevent horses from chewing on it). No hot wiring is permitted on the lower corral fencing. g. The loafing shed in the lower corral shall have rounded comers for the protection of the horses. Any new outdoor lighting shall be approved by the Planning Department, prior to installation. There shall be no external lighting, other than that needed for safety or security. All fixtures shall be adequately shielded to prevent any nuisance to adjoining property owners. Tennis court lighting is specifically prohibited. 9. All unpaved driveways, parking areas and horse riding areas shall be maintained in a manner sufficient to control dust to a level compatible with adjoining uses. The same type of sand material currently utilized in the large ring off Roble Lades shall be used in the smaller ring m well. 10. All functions shall be required to end at 12:00 midnight, except on New Years Eve, and no amplified sound shall be allowed after 11:30 p.m. Alcohol shall not be served later than one hour prior to the end of an event. 11. No additional outdoor public address system is permitted. The existing public address system shall be limited to use at five horse shows per year and may be operated only between the hours of 10:00 a.m. and 4:00 p.m. 12. All bam foundations shall have a minimum earth to wood separation of six (6) inches. Surrounding areas shall be properly graded (or alternate methods used) to provide drainage away from all structural foundations for a distance of five (5) feet from the building. Stall Report to the Planning Commission Lands of Fremont Hills Country Club 27889 Viscaino Place Augmt2,2007 Page 8 of 10 13. Fremont Hills Country Club shall maintain 147 parking spaces (108 in the lower lot and 39 in the upper lot), shall provide adequate off-street parking for all members and guests, and shall direct traffic to other facilities if an overflow should occur. The Club is required to provide necessary personnel to assure all members and visitors park on the premises when attending swim meets, horse shows or using Club facilities. Fremont Hills Country Club shall provide the City Clerk (for distribution to the Planning Commission and City Council) and the Sheriff with a calendar of events on a yearly basis. —All parking shall be accommodated on site. If not, public parking areas shall be used (valet service, shuttle, etc.). All speeial wents shall e limited te 200 pai4irapa— For events that are expected to have more than 100 persons in attendance at any one time (a "Special Event'), the applicant shall submit a written request to the Planning Department at least 60 days prior to the date of the Special Event. The Planning Department shall submit the request to the City Council for a review hearing. Property owners within 500' of the premises shall be notified of the proposed event and review hearing. A maximum of two (1) special events shall be permitted during any one (1) calendar year. 14. The maximum number of memberships to the Club shall be limited to 500 member families. 15. If at any time the parking needs of the Club exceed the availability of parking on site, the Town shall review the permit for further requirements. If it is determined that the Club needs an expansion of parking upon the six (6) month review or every three (3) year review, the Club shall return to the Planning Commission with a modification showing enlargement of the puking areas to accommodate additional parking on site. 16. All landscaping on the premises shall be properly maintained. If any trees need to be removed, prior approval of the Planning Department is required. Replacement tree(s) may be required at the discretion of the Planning Director. Any planting that is providing screening, and landscaping in parking lots and on slopes is required to be replaced if removed for any reason. 17. In the event that the Planning Director believes any of the conditions of this permit are not satisfied, the Planning Department may cause a noticed public hearing to be set to review whether the permit should be continued; and upon a showing of compelling public necessity demonstrated at the noticed public hearing, the Town may add, amend, or delete conditions and regulations contained in this permit. 18. Monitoring and reporting to the Town shall be accomplished by the Club for the stable operation near the creek and shall include an emergency plan. The plan Staff Report to the Planning Commission Lands of Fremont Hills Country Club 27889 Viscaino Place August 2, 2007 Page 9 of 10 shall remain on file at FHCC and at the Town. Any amendments to the plan require Town approval. 19. Concentration of animal wastes or other nutrients shall be prevented from entering the creek. a. No stockpiling of manure shall be done closer than 100' from the creek. b. The corral adjacent to the creek shall be cleaned out weekly to prevent an accumulation of animal wastes or other nutrients. C. The vegetated buffer strip shall be maintained between the creek and the corral to assist in filtering nutrients. d. Horses shall be moved from the lower paddock in wet weather (from November first until the end of the rainy season, or April first, whichever occurs later). 20. Any, and all, changes to the approved grading and drainage shall be approved by the Town Engineering Department. No grading shall take place during the grading momtorium (November 1 to April 1) except with prior approval from the City Engineer. No grading shall take place within ten feet of any property line. FIRE DEPARTMENT 21. The following requirements of the Santa Clara County Fire Department shall be complied with: a. All buildings and their usage shall meet applicable Town, County, and State fire and life safety regulations. b. All buildings which presently are protected by fire sprinklers shall have the State mandated 5 -year inspection by a state licensed fire sprinkler contractor. Records of the inspections shall remain on the site. C. Remodeled and/or additions to buildings protected by fire sprinklers will require the modification of the existing systems) to the satisfaction of the Fire Department. d. The shavings barn shall be completely protected by fire sprinklers. e. A fire sprinkler system shall be installed in the small horse bam, and shall be inspected and approved by the Fire Department. f The fire sprinkler system in the caretaker's unit shall be inspected and approved by the Fire Department. g. Weeds on the property shall be cut, disked or removed in the spring (on or about Mach 31) to avoid a fire danger prior to the start of fire season. Staff Report to the Planning Commission Lands of Fremont Hills Country Club 27889 Viscaino Place August 2, 2007 Page 10 of 10 ATTACHMENT FINDINGS FOR APPROVAL OF CONDITIONAL USE PERMIT LANDS OF FREMONT HILLS COUNTRY CLUB 12889 VISCAINO ROAD #149 -07 -CUP 1. The proposed use or facility is properly located in relation to the community as a whole, land uses, and transportation and service facilities in the vicinity; The General Plan Recreation Element identifies the land use designation of the subject property as a Private Recreation Area. The use of the facilities by the Fremont Hills Country Club is compatible with its land use designation and the facilities are properly located in relation to the community as a whole. Access to the site is available, and adequate utilities already exist on the site. 2. The site for the proposed use is adequate in size and shape to accommodate the proposed use and all yards, open spaces, walls and fences, parking, loading, landscaping, and such other features as may be required by this chapter or will be needed to assure that the proposed use will be reasonably compatible with land uses normally permitted in the surrounding area; The subject property is over 17 acres in size and large enough to accommodate the tennis courts, equestrian facilities, swimming pool, parking areas and related amenities. The site and structures are in compliance with all previous approvals. Project conditions will restrict the impacts resulting from activities on the site and ensure that the proposed use will be reasonably compatible with land uses normally permitted in the surrounding area. 3. The site for the proposed use will be served by streets and highways of adequate width and pavement to carry the quantity and kind of traffic generated by the proposed use; The site has access directly to Viscaino Place which provides connection to Viscaino Road. Parking is available on the site (147 spaces). During large events where overflow puking will occur, parking will be restricted on surrounding neighborhood streets except along Purissima Road to ensure minimal disruption to the neighborhood. 4. The proposed use will not adversely affect the abutting property or the permitted use thereof. Project conditions including restrictions on amplified sound, lighting, and parking will help ensure that abutting properties are not adversely impacted. June 18, 2007 TO: Los Altos Hills Planning Department/ Board FROM: Bess Wiersema / Grand View League + Cheryl Matthews / FHCC RE: California Baron's Ball, benefiting American Cancer Society ATTACHMENT The Grand View League is proud to announce their selection of Fremont Hills Country Club in Los Altos Hills as the site for this year's Ball, themed "Back in the Saddle". The mission of the Grand View League is to support the American Cancer Society by planning, coordinating and hosting this annual event, and raise awareness for the cause. The 12' Annual California Baron's Ball has helped the American Cancer Society raise just under $10 million dollars. The event is held every year, at the end of September and invites some of Silicon Valley's top executives to help fight to find the cure for cancer. The event provides themed food service, country fair type games, and opportunities to win prizes in both live and silent auctions. A country western type band is hired as background entertainment (the band is not the main focus — fundraising is), as well as strolling guitar players, magicians, square dance demonstrators, etc. The event is written up in several local publications such as San Jose Magazine, San Jose Mercury News, as well as other local newspapers. NBC 11 and KRTY radio are also media sponsors. Per our agreement with FHCC, we would like to set-up for the event on September 28 and 29`h, host the event on the evening of the 29'b, and breakdown / clear away on September 30th. We respectfully request that Los Altos Hills support this event and grant the temporary -use -permit request, addending the existing permit held by FHCC to host this single night, single occurrence event. General Information: Event Date: September 29, 2007 Event Time: VIP Pre -Party: 5-6pm Main Event: 6-1 1pm Attendees: 600+ (250 are VIP) Volunteers: 150 (provide service /support during event, arrive 1 hour early) Production Company: Rick Hems Productions (SEE ATTACHED event description) Preliminary Event Layout: (SEE ATTACHED) — Preliminary only, not finalized. Parking Considerations: 1. Volunteers park along baseball diamonds and walk to event 2. VIP are offered valet at the entrance, their cars are parked onsite at FHC C 3. Attendees park at SAP parking lot and are shuttled in by professional service (See attached quote from Corinthian Valet service) Sound/Lighting Requirements: 1. Lighting design calls for adequate lighting in all areas, including valet, drop- off, pathway, prep and main arena. The lights add a festive atmosphere throughout but with safety and retail in mind: -2000' of festival stringer lights -Retail lighting in tented spaces only (General Store + Silent Auction) -Colorful dance floor lighting (on trussed system, focused to this area) -Theatrical lighting at stage (on trussed system, focused to this area) 2. Sound: A state of the art "Line Array" sound system that will provide clear sound, focused inside the arena. The system will include wireless mics for the MC and Auctioneer so that they can leave the main stage and still be heard. This system keeps the sound within the proposed area, minimizing travel into the surrounding neighborhood. First Aid Considerations: An EMT service is provided onsite for the duration of the event (see attached map for location). See attached quote from Golden State for services description. Should you require any additional information, please do not hesitate to call me at my office: Thank you for your support to eliminate cancer! Bess Www ma Event Co -Chair 2007 larch 19, 200 DearGrandvict, League, Thank % u Yor the opportunit o present this Proposal for the ?OOi C='ahlornia Baron's Balt. l his % ear's venue the Rcmont Hllte COMM Cart' and I qucstrian Training Center, Provides a unique setnng that is pr ecllj 1 suited to tour theme: Rack in the Suddk Surrounded be pine covered, rollin; hill, the training iente's main ring v, ill be the roundatton for an atmosphere or CountryIN 051 tun and flair. Dressed tip ter the occasion ith attractive lighting, staging and upscale IN c,tern propb and decor, the venue is "Inc Rodeo meets Roche -o! I'laving into the outdoor atmosphere, our design plan Calk for VOW Itttte tPntin ;,and Cre3k°5 a worm and restive atmosphere l ith extensive use of tcstical lighting and, in case of Cool summer treather, lot- or heaters, M am traditionolh fal°oritc elements of the Ball reappear this Year: the General Store.\IechanlCal Pull and other \restern games, The Casino, Silent .-Auction Corral, anis the croicd pleasing Pig Race, A new catering concept kill be introduced, kith a giant, Texas style smoker offering delicious barbecued meats accompanied Ncith traditionaily favorite side dishes- Ith%ht trom the start, as the guests ride into the Partv on hay %cagons, and end their ,light hoot-scootin, under the stars, every one Can take pride m their contribution to the :American ( ancer Soeiet%' and shout out a " heeee i),jel,, is the California Barons Ball goes Rnck In Me Smddle mmr LJ V�. F u„ 1 El a bS. �z,9L a V�. F � _: .� � \\� \ � - w<. � ~ �}� � .. \. � \� } \� \ � _: .� � \\� \ � - w<. � ~ �}� � .. \. � ATTACHMENT 4 PRFiGNTz Mav 21.21107 Name Address Cll\'. Stale /it, Lear Tach %car the Grand Vlev League presents one of Sibson Vnikw s premiere fundraising evenls, the California Baron's Ball (fonm-rly known us the Cattle Bnmn's 13,11), benefiting the American Carmel' Society. During its dc%en year history. lite Calilbmia Baron'. Ball has Liven almem ten million dollar, IO the American Cancer Society in support of its mission to eliminate cancer by promoting re.�zareh efforts. patient svruices, and prevention campaigns. We are pleased to annouoee chat the Grand View League has chosen Frenum l tills Count Club for the 1007 Calilhrnia Barons Ball. September 29i° °f107, fmnt i In I ]pill. Phis ccarS evCtl m +arc to he another great fundraising succv%s fi•r the American Cancer Societyand we are excited to bring the California Baron's Ball to Los Altos Flills! As neighbor, of I'rennmt I fills Country Club u, would like to ext nd a special invilntion to )%m to I -,am more about our event. Please loin its on SetunIo..lune 9". '00 i. from 1 to 6 put at Fremont I Nils Country Club clubhouse toad: questions and find out more ubow the exoiting event. such is measures !wing token to reduce traffic as well as the unique aspects ofthis prestigior, uke'll We \kill bjoe information about past c'en¢ plans for Otis czar. as tvell r,8 u table s'ct UP.Just for nzichbors m come .rad renin more and shun nnc eoncenu. Pl.nse IiIV P m _. . \\c iaak fora'arc to mectfing)Vul Thank rnu for pour support of the Cir nn' V icw Lcasue"s elTorts to support the Ansrican Cancer Smief� in climilmti e, lhi.s dreaded disease! Sinccreh, Bess Wiersema i_nnn Reed F"gin Chair Fuerst Chair •_007 California Baron", 3.11 2007 California Baron's hall SPGt.AtN Cp4 PERMIT 07 2012 FIRE DEPARTMENT SANTA CLARA COUNTY 14700 Winchester Blvd., Los Gatos, CA 95032-1818 (408) 378-4010 • (408) 378-9342 (fax) • ..sccfd.org ATTACIB4ENT 5 PERMIT EXPIRES: 30 September 2007 Granted to: AMERICAN CANCER SOCIETY , who has applied under the provisions of the Fire Prevention Code of The Town Of Los Altos Hills to Use Canopies for a special event Location: 12889 VISCAINO PL NOTICE This O— f 4. not mke @e City: Los Altos Hills Pva �..y hm. ryulra0 by bw -0 is mf nvmf—blc Any Premises known as: FREMONT HILLS COUNTRY CLUB rw�gr m fxs.0 w aar+�.y.� P.emmn :han rain. . Issued this date Subject to the following conditions: voma Comply with attached plan review comments TESTING: ❑ Welded pipe inspection ❑ Hydrostatic test at 200 psi for 2 hours / Flush Test ❑ 24 hour stand-by battery test ❑ Leak test required at 50 psi above static pressure ❑ 60 hour stand-by battery test ❑ Concentration / Pressurization test ❑ Functional test for Hood & Duct Appointment scheduling (24 hour advance notice): (408) 378-4010 This permit does not take the place of any license required by law and is not transferable. Any change in use or occupancy of premises shall require a new permit. This permit is issued on condition that there shall be compliance with all provisions of the Fire Prevention Code. Any violations of these provisions may be grounds for revocation of permit. POST ON Ferguson, Bill PREMISES F". Pmennm U -1 - as the Santa Clara County Central Fire Protection District Serving Sano Clara County and the communities of Campbell, Cupertino, Los Altos, Los Altos Hills, Los Gatos, Monte Sereno, Morgan Hill, and Saratoga CODE3Ec. SPOLC�G,F FIRE DEPARTMENT m' SANTA CLARA COUNTY 14700 Winchester Blvd., Los Gatos, CA 95032-1818 (408) 378-4010 • (408) 378-9342 (fax) • w .sccfd.org SHEET NO.I REQUIREMENT PLgN REVIEW 07 2012 PLAN REVIEW COMMENTS Es. BLDG Review of a proposed special event to be held in the horse area at the Fremont Hills Country Club. ly with all provisions within these plan review comments and associated t, and any written or verbal instruction issued by this department, and the of Los Altos Hills. will be one 10'X 40', one 20'X 20', and one 100'X 40' canopy erected. lies shall be installed and used per the Santa Clara County Fire Department Ird and Details & Specificaatiom T-1 (ATTACHED). "umbrella" type heaters shall NOT be used under canopies. site inspection of the canopies shall occur prior to the event. 111408-37811010 to schedule a site inspection for 9/28/07. CM PIANS SPEGS NEW RMQL AS OCCUPNICY CONST. ttPE AWI,aMWnN DATE PAGE .AH ❑ ❑ ❑ ❑ ❑ American Cancer Society 1 —OF— ECJFLOOa pAFA LOAD DESCRIP90N gy Special Event Ferguson, Bill FREMONT HILLS COUNTRY CLUB 12889 Viscaino PI Serving Santa Clara County and the communities of Campbell, Cupertino, Los Altos, Los Altos Hills, Ices Gatos, Monte Sereno, Morgan Hill, and Saratoga ATTACHMENT 6 July 25, 2007 Plan for Lighting at California Baron's Ball September 29, 2007 * Fremont Hills Equestrian Park ■ see attached diagram The objective of the plan for lighting at this event is fourfold: 1) Provide adequate, perimeter lighting for safety of attendees 2) Provide adequate lighting for the main event areas 3) Provide theatrical lighting for the stage presentations 4) Do not let the lighting bother the neighbors To this end, we have devised the following plan: All perimeter, safety lighting will be mounted on heavy duty lighting "trees" enabling the lights to be mounted high, and focused down, towards the ground. All event lighting will be focused within the horse riding ring and we will use shutters on the lights to keep it confined with the borders. Decorative "stringer lights' used to decorate the ring's perimeter are only 25 watts. Stage lighting is highly controllable and focused only at the stage. Bright, "retail" style lighting, used to illuminate items for sale is confined within a covered tent. If you have further questions, please don't hesitate to call me. Rick Hems July 27, 2007 ATTACHMENT Plan for Amplified Sound System at California Baron's Ball September 29, 2007 * Fremont Hills Equestrian Park ■ see attached diagram and letter of commendation The objective of the plan for sound at this event is twofold: 1) Provide adequate sound coverage over the event area 2) Do not disturb the neighboring residences To this end, we have devised the following plan: We will use a JBL Vertech 4889 sound system, using "Line Array" technology. Line array sound systems provide extremely focused and controllable sound patterns. We can focus the speakers to broadcast clear sound inside the arena with very little dissipation outside the boundaries. The sound system will be checked and monitored on Friday, the day before the event. This system has proven itself many times in areas where the sound needed to be focused within a confined area. In 2005, we produced the largest picnic in Santa Clara, with 4500 guests in Central Park. The park is adjacent to a residential neighborhood and an elementary school. Please read the attached letter of commendation we received from the school principal. If you have further questions, please don't hesitate to call me. Rick Hems D ami r Millikin Basics+ Elementary School Santa Clara, California 95051 September 26, 2005 Rick Hems Rick Hems Productions Redwood City, CA 94063 Dear Mr. Hems, Thank you so much for all of your efforts to ensure that our school campus was minimally impacted by noise during the Hawaiian Event held in Central Park on Friday, September 23'". Not only did you meet with me personally before the event, you also followed up our conversation with an assurance letter outlining the steps you would be taking to ensure a quiet learning environment on our campus. We feel that we were treated with the utmost respect, conscientiousness, and kindness in this matter and hope that your company will be hired to organize and ran any future events in the park. The teachers, students, and I really appreciate all of your hard work in protecting our quiet learning environment here at Millikin Elementary. Please share this letter of appreciation with the team members that worked with you, especially Mark Wolfe and John Faldetta. Thanks again!" Sincerely, n rdMelba Rhodes -Stanford Principal, Millikin Basics+Elementary Cc: Karen VanHorne Rick Hutchinson, Superintendent of Recreation