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HomeMy WebLinkAbout06/11/1975 (2)` PLANNING COMMISSION Town of Los Altos Hills 26379 Fremont Road Los Altos Hills, California Minutes of a Regular Meeting Wednesday, June 11, 1975 Reel 36 - Side 1, Tract 2, 181 to end, Reel 37, Side 1, Tract 1, 001 to Chairman Carico called the meeting of the Planning Commission to order at 7:40 pm in the Council Chambers at Town Hall, 26379 Fremont Road: A. ROLL CALL: Present: Commissioners Brown, Schick, Hillestad, Young, Perkins, Chairman Carico Absent: Commissioner Phillips Staff: City Manager Robert Crowe, City Engineer Alec Russell, City Planner/Building Inspector Ken Pastrof, City Attorney Frank Gillio, Planning Consultant Tom Vlasic,Planning Secretary Kate Tenney L B. APPROVAL OF MINUTES: May 28, 1975 fir' Commissioner Schick noted an ommission on page 5, Condition G(d) should read "Snack Bar hours - sane as tennis". There being no further corrections, Chairman Carico declared the minutes approved as corrected. C. PUBLIC HEARING: 1. Conditional Ilse Permit: continued from May 28, 1975 a) Adobe Creek Lodge, Lands of Bellucci, CU -8004-74 Chairman Carico reviewed procedure and opened the Chair for suggested changes and additions to the Conditions prepared by Staff for the Conditional Use Permit application for Adobe Creek Lodge. (Conditions 1 thru 7 were covered at the meeting of May 28, 1975) Commissioner Schick requested that the following statement be read into the minutes: During the course of this hearing. I will not take additional time to substantiate my recommendations when made for the following reasons: For a CUP, our Municipal Code states the proposed use shall be L reasonably compatible with land uses normally permitted in the `r surrounding areas and not adversely affect the surrounding areas. Section 9-5.1107 also states"Every conditional use permit granted may be subject to such conditions as are deemed necessary to protect PLANNING C014I1ISSION - June 11, 1975 PUBLIC HEARING, cont. recommended the public health, safety, and general welfare and secure the by: objectives of the General Plan'.' My forthcoming suggestions are based on these objectives along with all the documentation received by this Commission. (The following additions acceptedConditions andsproposed recommmendedytoStaff the Council) changes and Condition 6 (a) was revised to read: Schick: Tennis --April 1 to September 30= 8:00 am to sunset October 1 to March 31= " am to ;:n^ pm The General Consent of the Commission was in favor of the chanon with the exception of Commissioners Schick, Hillestad Schick: 8. Conditions of approval requested by the Los Altos County Fire Protection District in the District's letter of November 25, 1974 or modifications or additionat conditions therof approved by the District shall be adhered to. '/it'iln/six/mOn/.h$ Prior to the effective date of the CUP, the applicant shall provide verification to the satisfaction of the City Manager that these conditions of 4W approval have been complied with. Upon verification, the City Manager shall record in the appropriate CUP file at Town Hall that conditions have been complied with. The General Consent of the Planning Commissioners present was in favor of the change. Schick: 9. (numbers 9, 11, and 12 were deleted and substituted by revised condition 9) Prior to the effective date of the CUP, the applicant shall cause to be completed a thorough evaluation of on-site circulation and parking related to estimated peak period on-site traffic conditions (including maintenance and/or improvement of parking areas). This evaluation shall be completed to the satisfaction of the Traffic and Public Safety Committee and the City Engineer and shall include a comprehensive plan addressing interior circulation that will ensure rapid traffic movement away from the primary entrance to the club and ease of access to adequate parking areas with minimum conflict with pedestrian and equestrian traffic. The proposed 20 new paved spaces shown on the Area Description Map immediately west of the primary entrance shall not be permitted because they would hinder movement between the entrance and the main parking area. Traffic control and parking facilities shall meet the approval of the LAH chief of police, Sheriff of Santa Clara County and Fire Marshall. The approved evaluation and circulation/parking plan shall be presented E to the City Council and as appropriate, the pity Council shall 4r require implementation of the plan prior to the effictive date of the CUP. -2 - PLANNING COMMISSION, June 11, 1975 PUBLIC HEARING: cont. The General Consent of the Planning Commissioners present was in favor of the change with the exception of Commissioners Perkins and Young. Carico: 10. Prior to the effective date of the CUP the applicant shall have completed a thorough engineering evaluation, to the satisfaction of the Traffic and Public Safety Committee and the City Engineer, of traffic movement limitations resulting from cars waiting to enter lodge property during peak periods. As part of this evaluation, specific corrective measures shall be recommended and implemented, at the cost of the applicant, prior to the effective date of the CUP. Adequate on-site parking and turn -around areas must be provided. All roads leading to or frau parking lots (including those located on the ancient landslide mass) must be capable of simultaneously carrying two-lane traffic for safety and fire hazard protection. The owner shall install a left-hand turn stacking lane at main entrance capable of handling a minimum of eight cars (widening road where necessary). These to ensure safety, expeditious traffic movement and no delay to emergency vehicles. Traffic control facilities and resources shall meet the approval of the Los Altos t Hills Chief of Police, Sheriff of Santa Clara County and the Fire Marshall. The General Consent of the Planning Commissioners present was in favor of the change with the exception of Commissioners Young, Perkins Brown: 13. �AiZhin/tKr¢e/mOnZh% Of/ Prior to the effective date of the CUP, calculations shall be submitted in support of the hydrologic data contained on pages 23 and 24 of the Final EIR for the subject CUP. These calculations shall be verified to the satisfaction of the Santa Clara Valley l•)ater District and the City Engineer. The General Consent of the Planning Commissioners present was in favor of the change. Hillestad: 14. The non-profit Club will notify the Town at least 72 hours in advance of special Club events and outside activities, and make all necessary arrangements for peace officers approved by the Town, to direct traffic and on-site circulation, including crowd control and security during the course of, and two hours preceeding, and one hour subsequent to such event. A minimum of one officer will be required for 15n-300 persons, and additional peace officers for over 300 persons to be determined as required by the Town. The non-profit Club will take care of the expenses incurred in such matters. In any event, notification shall be in L writing and shall include the following information: �Ir a) Humber of persons to attend; -3 - L PLANNING COMMISSION, June 11, 1975 PUBLIC HEARING: cont. b) Character of the event, facilities to be used, etc.; c) Estimated hours of event, starting and stopping times, expected peak arrival and departure hours; d) Person in charge of event coordination, traffic control, etc., who can be reached if problems arise; e) Any other information pertinent to the event. If problems are encountered, the City Manager and representative of t e comtitt:_( shall meet and resolve problems. The General Consent of the Planning Commissioners present was in favor of the change. Hillestad: 15. There shall be no outdoor lighting, except that required for safety. All outdoor lighting shall be permitted only if shielded to prevent adverse impact on adjoining properties, and liqhted tennis courts shall be prohibited. 4 The General Consent of the Planning Commissioners present was in favor of the change. Brown: 16. The Noise Abatement Committee shall, during the operation of the club, monitor use of the facility and report to the Planning Commission, at the time of each annual review or sooner if necessary, on: The General Consent of the Planning Commissioners present was in favor of the change. a) Specific problems re noise generated from the facility which is incompatible with surrounding residential uses; unchanged from Staff recommendation Carico: b) Recommendations for noise attenuation, if necessary, to ensure that noise levels are compatible with noise generally prevailing for adjacent residential uses, with emphasis based on mitigating measures to insure lessened noise from tennis courts and buildings. The General Consent of the Planning Commissioners present was in favor of the change. Nli1Iw%W- C. Provide air-conditioning in Supper Club and Tally -Ho to retain sounds within the structures and also maintain proper temperature and air circulation. - 4 - PLA:!R1IAG COMMISSION, June 11, 1975 4, PUBLIC HEARING: cont. The General Consent of the Planning Commissioners present was not in favor of the change, with the exception of Commissioners Schick, Hillestad, Brown Schick; c) The Club will install noise attenuating Aevices,in addition to vegetation, covering the exterior north and east boundaries of the tennis courts to mitigate noise impact. The General Consent of the Planning Commissioners present was not in favor of the change, with the exception of Commissioner Schick. Brawn; c) Use of power equipment to maintain the property (lawn mowers, tracters, trucks, etc.)will be restricted to working hours, between 9:00 am and 4:00 pm, Monday thru Friday; usage of such equipment will not be permitted on holidays. The General Consent of the Planning Commissioners present was in favor of the change, with the exception of Commissioner Brown. Staff: Eased on -findings of the 9oise Pbaterent Cnrnittee, V,i PL,nning Commission nay, as appropriate, amend the CUP to include noise attenuation measures. The General Consent of the Planning Commissioners present was in favor of the condition as presented. The General Consent of the Planning Commissioners present was in favor of deleting Condition 17. Brown: 18. Prior to the effective date of the CUP, the applicant shall prepare a landscaping plan . The plan shall address, but not be limited to, relatively dense surrounding lanscaping of the tennis activities, the old picnic activity center, the interior pedestrian circulation system and the property lines to the north, northeast and east. The landscaping plan shall be prepared and planted to the satisfaction of the City Engineer and the Environmental Design Committee and the Noise Abatement Committee. A performance bond shall be posted with the Town guaranteeing the implementation the landscaping plan. Such landscaping shall be completed within one year of the effective date of the CUP. The planting shall be subsequently maintained by the Club. The General Consent of the Planning Commissioners present was in favor of the change. Condition 19 was incorporated into Condition 18. Carico: 20. As possible the proposed new tennis courts shall be moved as 04br far west as is feasible. F - PLANNING COMMISSION, June 11, 1975 V PUBLIC HEARING: cont. a) The (2) two tennis courts in area "A" may be upgraded to regulation size. b) All tennis courts will be for exclusive use of members and guests. The General Consent of the Planning Commissioners present was in favor of the change. As the hour of 11:00 pm approached, Commissioner Schick moved, seconded by Commissioner Brown, to continue the items on the agenda past the designated hour of adjournment. Motion carried by the following roll call vote: AYES: Commissioners Schick, 1iillestad, Brown, Young, Chairman Carico NOES: None ABSENT: Commissioner Phillips ABSTAIN: Commissioner Perkins (as he had to leave) Carico: 21. The conditional use permit shall be subject to annual review for compliance with conditions of the Use Permit and for modification or addition of conditions as necessary to insure continued comp - 4, atibility of the use with surrounding areas and the Town. At the time of the first annual review, the City Manager shall specifically Perkins: report on the status of compliance with all Conditions and present all complaints received during the year. De General Consent of the Planning Commissioners present was in favor of the change. Hyilestad: The General Consent of the Planning Commissioners present was to delete Condition 22. (as covered in 14) Staff: 23. The house trailer shall be removed from the subject site within 90 days of the effective date of this CUP. The General Consent of the Planning Commissioners present was in favor of the Condition as submitted by Staff. Staff: 24. All residences, other buildings, structures and facilities shall be maintained at all times in line with Town building codes and health and safety standards. Schick: a) Of the existing 6 (six ) buildings identified as residences on the property One (1) of the two-family residences located near the Tally -Ho parking area may be converted into a single family residence for the Club Manager and his immediate family, if any. The building to be brought up to Toon building codes and health i and safety standards. -G- PLANNING COMMISSION, June 11, 1975 4W PUBLIC HEARING: cont. The General Consent of the Planning Commissioners present was in favor of the change with the exception of Commissioners Young, Perkins b) The remaining two-family residence located near the Tally -Ho parking area should be converted into a Pro -shop and storaqe area for inventory of tennis items on hand. No additional building is required for this purpose. The General Consent of the Planning Commissioners present (Commiss- ioner Perkins left at 11:15 pm) was in favor of the change with the exception of Commissioner Young. c) No building, dwelling, or structure will be used or rented by the non-profit club for living purposes after January 26, 1976 except the one which may be rented to the Club Manager. The General Consent of the Planning Commissioners present was in favor of the change with the exception of Commissioner Young. d) All usages which may be non -conforming to the Town's ordinances 16' and Minicipal Code shall cease no later than January 26, 1976. Brown: e) Adobe Creek, as contained within the compounds of the Club, shall be cleared of debris and kept clear of debris at all time. The General Consent of the Planning Commissioners present was in favor of the changes. Staff: 25. There shall be one responsible person on site during all business hours. The Town shall be furnished with a current, up-to-date roster of responsible club employees and officers, including addresses and telephone numbers. The General Consent of the Planning Commissioners present was in favor of the Condition as submitted by Staff. Carico: 26. All food and beverage operations shall be operated by the non-profit Club.(caterers will be an exception for special occasions.) The General Consent of the Planning Commissioners present was in favor of the change. a) The non-profit club shall provide the Town with an independently audited annual financial statement, specifying in reason,�le 'etail ill sources of income, including those from outside sources. The independent auditor to be approved by the City Council and the audit furnished at the applicants expense. - 7 - PLANNING COMMISSION, June 11, 1975 PUBLIC HEARING,: cont. The General consent of the Planning Commissioners present was in favor of the condition. Brown: 27. The Club shall maintain on file •iith the City Manager satisfactory evidence of insurance indemnifying the Townagainst any liability. The General Consent of the Planning Commissioners present was in favor of the condition. Brown: 28. The Conditional Use Permit and lease will be effective for 20 years. They can only be transferred upon prior approval by the Planning Commission and the City Council. Broin: 29. The Club shall have a maximum of 600 family memberships. Every mernbership shall be of one class entitling all members to full privileges. Not more than two guests per member will be allowed per week for tennis and swimming activities. The General Consent of the Planning Commissioners present was in favor of the condition. Brown: a) A guest register available upon request by Town Manager or 4W City Council must be scrupulously maintained by an employee on duty at the main gate during all hours of operation, other than during special events. The General Consent of the Planning Commissioners present was in favor of the condition with the exception of Commissioner Young. b) A roster of club memberships, together with a list of membership sales and resales shall be furnished to the Town annually. The General Consent of the Planning Commissioners present was in favor of the condition. Brown: 30. The following structures and facilities located in the picnic grounds (area "C') will be excluded from use by the Club: a) Snack Bar storage shed b) office c) picnic tables and barbeque facilities, other than a minimum of 25 tables and related barbeque facilities. Prior to the effective date of the CUP, all excess picnic tables and barbeque facilities (in Area "C") and the snack bar storage shed shall be removed. The General Consent of the Planning Commissioners present was in favor of the condition. SWe PLANNING COMMISSION, June 11, 1975 PUBLIC HEARING: cont. Chairman Carico re -opened the Public Hearing to the Public and the applicant. Mr. Zoller, attorney for the applicant, gave no comment. As there were no further comments from the audience, Chairman Carico opened the Chair for motions. Commissioner Schick moved, seconded by Commissioner Broom, to recommend to Council the Conditional Use Permit CU -6004-74 with the conditions here- to -fore: recitr! a:V V eretc attached . and to authorize the Chairman to sign the finished document on behalf of the Planning Commission. Motion carried by the following roll call vote: AYES: Commissioners Braun, Schick, Young, Hillestad, Chairman Carico NOES: None ABSENT: Commissioners Phillips, Perkins D. REQUEST FOR CONTINUANCE: 1. LANDS OF DOYLE, Josefa Lane, John Riley, Engineer, TM -2024-75 (by request of Staff) Commissioner Schick proved, seconded by Commissioner Brown, to [ continue the Lands of Doyle to the next regular meeting of the fir' Planning Commission of June 25, 1975. Motion carried by the following roll call vote: AYES: Commissioners Brown, Hillestad, Young, Schick, Chairman Carico NOES: None ABSENT: Commissioners Perkins, Phillips E. PUBLIC HEARING: 2. LANDS OF NEWMAN, Monte Lucero H4, Natoma Road, Sandis E Associates Engineers, Alan Lambert, Developer, 7-2026-75 City Planner Ken Pastrof answered questions proposed by the Commission pertaining to the Staff report and the pathway easement. Staff, in their memo of June 6, 1975, noted that the Newman oronerty had undergone cons ideraLle revisions since its first arnlicatiol. anc'. subsequent exemption from the Moratorium by Council, 2/19/75. Since c;anges sere of a minor nature, it was the opinion of Staff that a Subdivision Committee meeting not be scheduled to consider the original vs the revised map. Staff's opinion was to approve the subdivision with the conditions of the Staff memo of June 6. f Mr. Alan Lambert, developer, questioned condition 6, stating that iW since the path easement would need brushing yearly, it was not - 9 - L PLANNING COMMISSION, June 11, 1975 ` PUBLIC HEARIi1G, cont. necessary for the applicant to brush once, as it is very costly for both the applicant and the Town to maintain. Mr. Stutz, Chairman of the Pathway Committee, proposed a revised pathway, which the applicants representative, Mr. Lambert, had unofficially agreed to outside of Chambers. Staff felt that this new pathway easement was inaccessable to horses and most hikers, stating that there would be no way to cross the creek on the north and easterly sides of the proposed subdivision. Staff also reminded the Commission of the high cost the Town would incur, to maintain this pathway. Commissioner Schick moved, seconded by Commissioner Hillestad, to except the revised Tentative Subdivision Map for Lands of Newman, Monte Lucero #4, and recommend approval to Council with the conditions so imposed by Staff with Condition 6 (a) deleted. Motion carried by the following roll call vote: AYES: Commissioners Brown, Schick, Young, Hillestad NOES: Chairman Carico ABSNET: Commissioners Phillips, Perkins 6 There being no New Business, Chairman Carico adjourned the Planning Commission meeting at 1:40 pm to the next regular meeting of June 25, 1975. Li Respectfully submitted, Kate Tenney Planning Commission Secretary - 10 -