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HomeMy WebLinkAbout06/11/1975 (3)Chairman Carico reviewed procedure and opened the Chair for suggested changes and additions to the Conditions prepared by Staff for the Conditional Use Permit application for Adobe Creek Lodge. (for clarification, the secretary will first, state the condition as proposed by Staff, second, conditions as proposed by the Commissioners with additions or alterations thereof, third, the adonted condition as proposed to Council with the Vote) (conditions 1 thru 7 were covered at the meeting of May 28, 1975) Commissioner Schick requested the following statement to be read into the record: During the course of this hearing, I will not take additional time to PLANNING COMMISSION Town of Los Altos Hills 26379 Fremont Road Los Altos Hills, California Minutes of a Regular tleeti//VV Wednesday, June 11, 197 Reel 36 - Side 1, Tract 2, 181 to end, Reel 37, Side 1, Tract 1, nnl to 251 Chairman Carico called the meeting of the Planning Commission to order at 7:40 pm in the Council Chambers at Town Hall, 26379 Fremont Road: A. ROLL CALL: Present: Commissioners Brown, Schick, Hillestad, Young, Perkins Chairman Carico Absent: Commissioner Phillips Staff: City Manager Robert Crowe, City Engineer Alec Russell, City Planner/Buildinq Inspector Ken Pastrof, City Attorney Frank Gillio, Planning Consultant Tom Vlasic, Planning Secretary Kate Tenney B. APPROVAL OF 14INUTES: May 28, 1975 fir Commissioner Schick noted an ommission on page 5, Condition 6 (d) should read "Snack Bar hours - same as tennis". There being no further corrections, Chairman Carico declared the minutes of May 28, 1975 approved as corrected. C. PUBLIC HEARING: 1. Conditional Use Permit: continued from May 28, 1975 a) Adobe Creek Lodge, Lands of Bellucci, Cl1-8004-74 Chairman Carico reviewed procedure and opened the Chair for suggested changes and additions to the Conditions prepared by Staff for the Conditional Use Permit application for Adobe Creek Lodge. (for clarification, the secretary will first, state the condition as proposed by Staff, second, conditions as proposed by the Commissioners with additions or alterations thereof, third, the adonted condition as proposed to Council with the Vote) (conditions 1 thru 7 were covered at the meeting of May 28, 1975) Commissioner Schick requested the following statement to be read into the record: During the course of this hearing, I will not take additional time to t PLANNING COMMISSION, June 11, 1975 v PUBLIC HEARING, cont. substantiate my recommendations when made for the following reasons; For a CUP, our Municipal Code states the proposed use shall be reasonably compatible with land uses normally permitted in the surrounding areas and not adversely affect the surrounding areas. Section 9-5.1107 also states "Every conditional use permit granted may be subject to such conditions as are deemed necessary to protect the public health, safety, and general welfare and secure the objectives of the General Plan." My forthcoming suggestions are based on these objectives along with all the documentation received by this Commission. 6) For the period of one year from the effective date of the CUP, the maximum hours of club operation shall be as follows: a) Tennis --daily from 8:00 am to 8:00 pm; b) Swimming --daily from 10:00 am to 8:00 pm; c) Food and beverage service in Supper Club and Tally -Ho -Restaurant - daily from 10:00 am to 12:00 midnight, except for Fridays and Saturdays where the hours may be ln:n0 am to 2:nO am. On or about one year from the effective date of the CUP, at the time of the first annual review, the Planning Commission, at a regularly scheduled public hearing, shall review the hours of operation and may, based on information presented, as necessary, modify hours of operation to ensure that objectives of the general plan and zoning ordinance are being met. The Commission may, at the request of the applicant, extend the hours of operation if it appears such extension is consistent with the policies and objectives of the Tarn. (condition 6 changed at meeting of May 28, 1975 to read:) 6) For the period of one year from the effective date of the CUP, the maximum hours of club operation shall be as follows: a) Tennis-- April 1 to September 30= 8:00 am to 8:00 pm October 1 to March 31= 8:00 am to 7:on pm b) Swimming-- April 1 to September 30= 8:00 am to 8:nn om October 1 to March 31= 10:00 an to 7:00 pm c) Food and beverage service in Supper Club and Tally -Ho Restaurant Sunday thru Thursday-- 10:00 am to 10:00 pm Friday and Saturday and special events --10:00 am to 12:00 pm Snack Bar-- same as tennis d) The Club shall be closed one day a week - 2 - PLANNING COMMISSION, June 11, 1975 4W PUBLIC HEARING: cont. On or about one year from the effective date of the CUP, at the time of the first annual review, the Planning Commission, at a regularly scheduled public hearing, shall review the hours of operation and may, based on information presented, as necessary, change hours of operation to ensure that objectives of the _ general plan and zoning ordinance are being met. Commissioner Perkins recommended that the hours for tennis be changed tonset (as adopted and recommended to Council:) adopted: 6) For the period of one year from the effective date of the CUP, the maximum hours of club operation shall be as follows: a) Tennis: April 1 to September 30: 8:00 am to 8:^n cm October 1 to March 31: 8:00 an to sunset b) Swimming: April 1 to September 30: 8:00 am to 8:00 pm October 1 to March 31: 10:00 am to 7:00 pm c) Food and beverage service in Supper Club and Tally -Ho Restaurant Sunday thru Thursday: 10:00 am to 10:00 pm Friday and Saturday and special events: 10:00 an to 12:00 pm Snack Bar: same as tennis d) The Club shall be closed one day a week On or about one year from the effective date of the CUP, at the time of the first annual review, the Planning Commission, at a regularly scheduled public hearing, shall review the hours of operation and may, based on information presented, as necessary, change hours of operation to ensure that objectives of the General Plan and zoning ordinance are being met. [The General Consent of the Planning Commissioners present was in favor of the condition with the exception of romnissioner Young, with Commissioners Schick and Hillestad opposing condition 6(a)] 8) Conditions of approval requested by the Los Altos County Fire Protection District in the District's letter of November 25, 1974 or modifications thereof approved by the District shall be adhered to. Within six months of the effective date of the CUP the appli- cant shall provide verification to the satisfaction of the City Manager that these conditions of approval have been complied with. Upon verification, the City Manager shall record in the appropriate CUP file at the Town Hall that conditions have been complied with. Commissioner Schick recommended to change condition 8 to read: -3 - PLANNIr1G COMMISSION, June 11, 1975 PUBLIC HEARING: cont. adopted: 8) Conditions of approval requested by the Los Altos County Fire Protection District in the District's letter of November 25, 1974 or modifications or additional conditions therof approved by the District shall be adhered to. Prior to the effective date of the CUP, the applicant shalt provide verification to the satisfaction of the City Manager that these conditions of approval have been complied with. Upon verification, the City Manager shall record in the appropriate CLIP file at Town Hall that conditions have been complied with. [The General Consent of the Planning Commissioners present was in favor of the condition] 9) Within six months of the effective date of the CUP the applicant shall cause to be completed a thorough evaluation of on-site circulation and parking related to estimated peak period on-site traffic conditions (including maintenance and/or improvement of Parking Areas.) This evaluation shall be completed to the satisfaction of the City Engineer and shall include a comprehensive plan add- ressing interior circulation that will ensure rapid traffic move- ment away from the primary entrance to the club and ease of access to adequate parking areas with minimum conflict with Pedestrian traffic. The evaluation and circulation/parking plan shall require L implementation of the plan. Commissioner Schick recommended a consolidation of Conditions 9,11 and 12 to read: Prior to the effective date of the CUP, the applicant shall cause to be completed a thorough evaluation of on-site circulation and parking related to estimated peak period on-site traffic conditions (including maintenance and/or improvement of parking areas). This evaluation shall be completed to the satisfaction of the Traffic and Public Safety Committee and the City Enqineer and shall include a comprehensive plan addressing interior circulation that will ensure rapid traffic movement away from the primary entrance to the club and ease of access to adequate parking areas with minimum con- flict with pedestrian and equestrian traffic. The proposed 20 new paved spaces shown on the Area Description !lap irmediately west of the primary entrance shall not be permitted because they would hinder movement between the entrance and the main parking area. Traffic control and parking facilities shall meet the approval of the Los Altos Hills Chief of police, Sheriff of Santa Clara County and Fire Marshall. The approved evaluation and circulation/ parking plan shall be presented to the City Council and as appro- priate, the Council shall require implementation of the plan prior to the effective date of the CUP. - 4 - PLANNING COMMISSION, June 11, 1975 PUBLIC HEARIMG: cont. A question arose as to the wording "prior to" and"within six months". The question was directed to the City Attorney who responded that as a general proposition that which is to be done as a condition of the Use Permit would be completed before the benefits under the permit are exercised. He went on to say that the history of the Use is already established and that could be used as a basis for the traffic evaluation. adopted: 9) (as consolidating conditions 9, 11, and 12) Prior to the effective date of the CUP, the applicant shall cause to be completed a thorough evaluation of on-site circulation and parking related to estimated peak period on-site traffic conditions (including maintenance and/or improvement of parking areas). This evaluation shall be completed to the satisfaction of the Traffic and Public Safety Committee and the City Engineer and shall include a comp- rehensive plan addressing interior circulation that will ensure rapid traffic movement away from the primary entrance to the club and ease of access to adequate parking areas with minimum conflict with pedestrian and equestrian traffic. The proposed 20 new paved spaces shown on the Area Description Map immediately west of the primary entrance shall not be permitted because they would hinder movement between the entrance and the main parking area. Traffic control and parking facilities shall meet the approval of the LAM Chief of Police, Sheriff of Santa Clara County and Fire Piarshall. The approved evaluation and circulation/parking plan shall be presented to the City Council and as appropriate,the City Council shall require implementation of the plan prior the effective date of the CUP. (The general consent of the Planning Commissioners present was in favor of the condition with the exception of Commissioners Perkins and Young.] 10. Within six months of the effective date of the CUP the applicant shall have completed a thorough engineering evaluation, to the satisfaction of the City Engineer, of traffic movement limitations resulting from cars waiting to enter lodge property during peak periods. As part of this evaluation specific corrective measures shall be recommended. Particular attention shall be paid to the potential need for provision of a left turn lane at the primary entrance to the club. The results of the evaluation shall be presented to the Planning Commission, and as appropriate the Comm- ission may require that corrective actions be implemented. Chairman Carico recommended that Condition 10 be changed to read Prior to the effective date of the CUP the applicant shall have completed a thorough engineering evaluation, to the satisfaction of the Traffic and Public Safety Committee and the City Engineer, of traffic movement limitations resulting from cars awaiting to enter lodge property during peak periods. As part of this eval- uation, specific corrective measures shall be recommended and implemented, at the cost of the applicant, prior to the effective - 5 - PLANNING COMMISSION, June 11, 1975 PUBLIC REARING: cant. date of the Conditional Use Permit. Adequate on-site parking and turn - around areas must be provided. .411 roads leading to or from parking lots (including those located on the ancient landslide mass) must be capable of simultaneously carrying two- lane traffic for safety and fire hazard protection. Owner shall install a left-hand turn stacking lane at main entrance capable of handling a minimum of eight cars (widening road where necessary). This to ensure safety, expeditious traffic movement and no delay to emergency vehicles. Traffic control facilities and resources shall meet the approval of the Los Altos Rills Chief of Police, Sheriff of Santa Clara Cnunty and the Fire Marshall. The question of "prior to" vs "within six months" arose and was directed to the City Attorney. Mr. Gillio advised the Commission to set requirements that could be achieved in conjunction with the effective date of the CUP, as it would be easier to implement at that time rather than at a later date. [The general consent of the Planning Commissioners present was in favor of the condition as proposed by Chairman Carico with the exception of Commissioners Perkins and Young] 11. (condition 11 was deleted and consolidated into condition 9) Until the plan referenced in condition 8 above is prepared and approved by the Planning Commission, development of any new far on-site parking facilities shall not be Permitted. Particularly the proposed 20 new paved spaces shown on the Area Description Map immediately west of the primary entrance shall not be permitted unless found by the Commission to be appropriate as a result of the interior circulation/parking evaluation. 12. (condition 12 was deleted and consolidated into condition 9) Traffic control measures shall be taken to the satisfaction of the City Engineer to control vehicle speed on site. 13. Within three months of the effective date of the CUP calculations shall be submitted in support of the hydrologic data contained on pages 23 and 24 of the Final EIR for the subject CUP. These cal- culations shall be provided to the satisfaction of the Santa Clara Valley Mater District and the City Engineer. Commissioner Brown recommended to change condition 13 to read Prior to the effective date of the CUP, calculations shall be submitted in support of the hydrologic data contained on pages 23 and 24 of the Final EIR for the subject CUP. These calculations shall be verified to the satisfaction of the Santa Clara Valleu Mater District and the City Engineer. [The general consent of the Planning Commissioners present was in favor of the change] - 6 - PLANNING COMMISSION, June 11, 1975 PUBLIC HEARING: cont. 14) The City Manager shall be notified of all special club events and "outside activities". Such notification shall be made at least ten days prior to the event unless this is impossible due to scheduling problems. In any event, notification shall not be received at Los Altos Hills Town Hall any later than 72 hours prior to the event. Notification shall be in writing and shall include the following information: a) Number of persons expected to attend; b) Character of event, facilities to be used, etc.; c) Estimated hours of event, starting and stopping times, expected peak arrival and departure hours; d) Person in charge of event coordination, traffic control, etc., who can be reached if problems arise; e) Any other pertinent information to the event. The Town as appropriate shall evaluate such events to ensure the activity does not conflict with Town policy. When problems are encountered the City Manager shall request a meeting with club man- agement to resolve concerns. If resolution of concerns cannot be accomplished to the mutual satisfaction of the City Manager and the club management, the matter shall be brought before the Planning Commission. Commissioner Hillestad recommended the deletion of the first t•m sentences and inserting the follrnaing paragraph: The non-profit club will notify the Town at least 72 hours in advance of special club events and outside activities, and make all necessary arrangements for officers approved by the Town, to direct traffic and on-site circulation, including crowd control and security during the course of, and two hours preceK�iog,. and one hour subsequent to such event. A minimum of one officer will be required for 150 to 300 persons, and additional officers for any over 300 persons attending such special events. The non-profit club will take care of the expenses incurred in such matters. Commissioner Schick recommended that condition 22 be deleted and consolidated in the last paragraph of condition 14 to read: Within 8 months of the effective date of the CUP the City Manager shall present the Planning Commission with a summary of outside activities that have occurred and any related problems that have not been resolved. The Planning Commission may, as a result of these presentations, aimend the CUP. - 7 - PLANNING COMMISSION, June 11, 1975 C PUBLIC HEARING: cont. 4Ir adopted: 14) (as ammended to read:) The non-profit club will notify the Tam at least 72 hours in advance of special Club events and outside activities, and make all necessary arrangements for peace officers approved by the Town, to direct traffic and on-site circulation, including crowd control and security during the course of, and two hours prece.diog. and one hour subsequent to such event. A ndnimum of one peace officer will be required for 150 to 300 persons, and additional peace officers for over 300 persons to be determined as required by the Town. The non-profit club will take care of the expenses incurred in such matters. In any event, notification shall be in writing and shall include the following information: a) Number of persons to attend; b) Character of the event, facilities to be used, etc.; c) Estimated hours of event, starting and stoppinq times, expected peak arrival and departure hours; d) Person in charge of event coordination, traffic control, etc., who can be reached if problems arise; e) Any other information pertinent to the event. If problems are encountered, the City Manager and representative of fir' the permittee shall meet and resolve problems. [The General Consent of the PlanninCoronissioners present was in favor of the condition as ammendedl 15) There shall be no outdoor lighting, except that required for safety. All outdoor lighting shall only be permitted if shielded to prevent adverse impact on adjoining properties. Commissioner Hillestad recommended adding the followinq to the condition: Lighted tennis courts shall be prohibited. adopted: 15) (as ammended to read:) There shall be no outdoor lighting, except that required for safety. All outdoor lighting shall be permitted only if shielded to prevent adverse impact on adjoining properties, and lighted tennis cn.ccs shill be mrohitited. [The general consent of the Plannin Commissioners present was in favor of the condition as amended 16) The Noise Abatement Committee shall, during the first year of operation of the club, monitor use of the facility and report to the V Planning Commission, at the time of each annual review or sooner if necessary, on: PLANNING COMMISSION, June 11, 1975 PUBLIC HEARING: cont. ~' a) Specific problems re noise generated from the facility which is incompatible with surrounding residential uses; b) Recommendations for noise attenuation, if necessary, to ensure that noise levels are compatible with noise generally prevailing for adjacent residential uses. Based on findings of the Noise Abatement Committee the Planning Commission may, as appropriate, amend the CUP to include noise attenuation measures. Commissioner Hillestad recommended to add the following: c) Provide air-conditioning in Supper Club and Tally -Ho to retain sounds within the structures and also maintain proper temperature and air circulation. City Attorney Frank Gillio was questioned on this matter, re the legality of the Town in requiring the club to install air-conditioning. Mr. Gillio noted that in fact this was covered in the first paragraph of condition 16. Commissioner Young recommended a more general approach to the noise problem, suggesting that the Commission limit the noise to within the boundaries of the property. The,,loist Abatemznt Committee should monitor the noise from without the property line. Commissioner Schick recommended to add the following under item 16 (c) to read: The club will install pads, covering all exterior perimeters of the tennis courts to mitigate sound impact. Chairman Carico recommended condition 16 (b) be amended to read: Recommendations for noise attenuation, if necessary, to ensure that noise levels are compatible with noise generally prevailing for adjacent residential uses, with emphasis based on mitigating measures to ensure lessened noise from tennis courts. Commissioner Broom recommended that the first paragraph of condition 16 be amended to read: The Noise abatement Committee shall, during the first eight months of operation of the club, monitor use of the facility and report to the Planning Commission, at the time of each annual review or sooner if necessary, on: Commissioner Bram recommended an added paragraph for condition 16 to read: t PLANNING COMMISSION, June 11, 1975 PUBLIC HEARING: cont. Use of power equipment to maintain the property (lawn m(wers, tractors, trucks, etc.) will be restricted to working hours, between 9:00 am and 4;00 pm, Monday thru Friday; usage of such equipment will not be permitted on holidays. adopted: 16) (as amended and recommended to Council) The Noise Abatement Committee shall, during the operation of the Club, monitor the use of the facility and report to the Planning Commission, at the time of each annual review or sooner if necessary, on: a) Specific problems re noise generated from the facility which is incompatible with surrounding residential uses; b) Recommendations for noise. attenuation, if necessary, to ensure that noise levels are compatible with noise generally prevailing for adjacent residential uses, with emphasis based on mitigating measures to ensure lessened noise from tennis courts and buildings. c) Use of power equipment to maintain the property (lawn mowers, tractors, trucks, etc.)will be restricted to working hours, between 9:00 am and 4:00 pm, Monday thru Friday; usage of such equipment will not be permitted on holidays. Based on findings of the Noise Abatement Committee, the Planning Commission may, as appropriate, amend the CUP to include noise attenuation measures. [The general consent of the Planning Commissioners present was in favor of amended condition 16 with the exception of Commissioner Young, who opposed condition 16 (c)] deleted: 17) Trails and paths. (some additional input is necessary from the Pathway Committee. This information will be presented to the Commission on May 28, 1975) Chairman Carico recommended an added paragraph to condition 17, to read: The Pathway Committee shall reserve the right to request a link from the laver path to Windmill fieadows area at the first annual review of the CUP. [The general consent of the Planning Commissioners present was in favor of deleting Condition 17, as incorporated in Condition 2(d)] 18) Within one year of the effective date of the CUP the applicant shall cause a landscaping plan to be prepared. The plan shall address, but not be limited to, landscaping_ of the tennis activity center and the picnic activity center, and the interior pedestrian circulation system. The landscaping plan shall be prepared and 06, implemented to the satisfaction of the Environmental Design Committee. 10 - PLASHING C0181ISSION, June 11, 1975 PUBLIC HEARING: cont. commissioner Brrnon recommended a consolidation of conditions 18 and 19 to read: Prior to the effective date of the CUP, the applicant shall prepare a landscaping plan. The plan shall address, but not be limited to, relatively dense surrounding landscaping of the tennis activitigs, the old picnic activity center, the interior pedestrian circulation system and the property lines to the north, northeast and east. The landscaping plan shall be prepared and implemented to the satisfaction of the Environmental Design Committee and the Noise Abatement Committee. A bond shall be posted with the Town guaranteeing the implementation of the landscaping plan. Such landscaping shall be completedwithin six months of the effective date of the CUP. adopted: 18) (as amended and recommended to Council) Prior to the effective date of the CUP, the applicant shall prepare a landscaping plan. The plan shall address, but not be limited to, relatively dense surrounding landscaping of the tennis activities, the old picnic activity center, the interior pedestrian circulation system and the property lines to the north, northeast and east. The land- scaping plan shall be prepared and planted to the satisfaction of the City Engineer, the Environmental Design Committee, and the Noise Abatement Committee. A faithful performance bond shall be 4W posted with the Town guaranteeing the implementation of the landscaping plan. Such landscaping shall be completed within one year of the effective date of the CUP. The planting shall be subsequently maintained by the Club. [The general consent of the Planning Commissioners present was in favor of the amended condition] deleted: 19) (as incorporated into condition 18) 20) As possible the proposed new tennis courts shall be moved as far west as is feasible. Chairman Carice recommended the deletion of Condition 20 as is and substitution to read: a) The (2) two tennis courts in Area A may be upgraded to regulation size. b) Four (4) regulation size tennis courts may be constructed in area C (the purpose is to mitigate potential flood and noise impact by spreading the impact over a wider area.) c) The non-profit club may, upon showing need at a later date, obtain permits for not more than (6) six additional tennis courts to be constructed in area C. The total number of tennis courts kw not to exceed (12) twelve. PLANNI14G COMMISSION, June 11, 1975 PUBLIC HEARING: cont. d) All tennis courts will be for exclusive use of members and guests. adopted: 20) (as amended and recommended to Council) a) The (2) two tennis courts in Area A may be upgraded to regulation size. b) All tennis courts will be for exclusive use of members and guests. (The general consent of the Planning Commissioners present was in favor of the amended condition] As the hour of 11:00 pm approached, Commissioner Schick moved, seconded by Commissioner Bram, to continue the items on the agenda past the designated hour of adjourn„,.ani:. Motion carried by the following roll call vote: AYES: Commissioners Schick, Hillestad, Brown, Young, Chairman Carico NOES: None ABSENT: Commissioner Phillips ABSTAIN: Commissioner Perkins (as he had to leave) v 21) The conditional use permit shall be subject to annual review for compliance with conditions of the Use Permit and for modifications of conditions as necessary to ensure continued compatibility of the use with surrounding areas and the Town. At the time of the first annual review the City Manaqer shall specifically report on the status of compliance with Conditions g6,10,12,14,16,18,and la. Chairman Carico recommended to amend condition 21 to read: The conditional use permit shall be subject to annual review for compliance with conditions of the Use Permit and for modification or addition of conditions as necessary to ensure continued comp- atibility of the use with surrounding areas and the Town. At the time of the first annual review, the City Manager shall specifically report on the status of compliance with all Conditions. Commissioner Perkins recommended an added sentence to Chairman Carico's-condition to read: and present all complaints received during the year adopted: 21) (as amended and recommended to Council) The conditional use permit shall be subject to annual review for compliance with conditions of the Use Permit and for modification or addition of conditions as necessary to ensure continued compatibility of %r the use with surrounding areas and theTown. At the time of the first annual review, the City Manager shall specifically report - 12 - PLANNING COMPASSION, June 11, 1975 460 PUBLIC HEARING: cont. on the status of compliance with all Conditions and present all complaints received during the year. [The general consent of the Planning Commissioners present was in favor of the amended condition] deleted: 22) Within eight months of the effective date of the CUP the findings of the evaluations required in Conditions N9 and H10 shall be presented to the Planning Commission. At this time the City Manager shall also present to the Planning Commission a summary of "outside activities" that have occurred during the first eight months of operation, and any related problems that have not been resolved. The Planning Commission may as a result of these presentations amend the CUP. [The general consent of the Planning Commissioners present was in favor of deleting condition22as it was incorporated into condition 14] 23) The house trailer shall be removed from the subject site within 90 days of the effective date of this CUP. Commissioner Hillestad recommended an addition to condition 23 to read: No house trailers will be allowed on the premises for any purpose. adopted: 23) (as proposed by Staff and recommended to Council) The house trailer shall be removed from the subject site within 90 days of the effective date of this CUP. [The general consent of the Planning Commissioners present was in favor of the condition as proposed by Staff] 24) All residences, other buildings, structures and facilities shall be maintained at all times in line with Town building codes and health and safety standards. Commissioner Schick recorrmended an addition to Condition 24 to read: Of the existing 6 (six) buildings identified as residences on the property one (1) of the two-family residences located near the Tally-Ho parking area may be converted into one(1) residence for the Club Manager and his immediate family, if any. The building to be brought up to Town building codes and health and safety standards. The remaining two-family residence located near the Tally-Ho park- ing area should be converted into Pro-shop and storage area for 6aw inventory of tennis items on hand. No additional building is required for this purpose. - 13 - PLANNING COMMISSION, June 11, 1975 `r PUBLIC NEARING: cont. Ho Building, dwelling, or structure will be used or rented by the non-profit club for living purposes after January 26, 1976 except the one which may be rented to the Club Manager. The dressing rooms attending the discontinued wading pool in Area A and those dressing rooms in Area C will be up -graded and sanitary facilities added conforming to Town's standards and County Health Department requirements. No additional buildings are required for this purpose. All usages which may be non -conforming to the Town's ordinances and Municipal Code shall cease no later than January 26, 1976. Commissioner Brown recommended an additional amendment to read: Adobe Creek, as contained within the compounds of the Club, shall be cleared of debris and kept clear of debris at all times. adopted: 24) (as amended and recommended to Council) All residences, other buildings, structures and facilities shall be maintained at all times in line with Town building codes and health and safety standards. a) Of the existing six (6) buildings identified as residences on the property one (1) of the two family residences located near the Tally -Ho parking area may be converted into a sinale family residence for the Club Manager and his immediate family, if any. The building to be brought up to Town building codes and health and safety standards. b) The remaining two-family residence located near the Tally -Ho parking area should be converted into a Pro -shop and storage area for inventory of tennis items on hand. No additional building is required for this purpose. c) No building, dwelling. or structure will be used or rented by the non-profit club for living purposes after January 26, 1976 except the one which may be rented to the Club 'Tanager. d) All usages which may be non -conforming to the Toxin's ordinances and Municipal Code shall cease no later then January 26, 1976. e) Adobe Creek, as contained within the compounds of the Club, shall be cleared of debris and kept clear of debris at all times. [The general consent of the Planning Commissioners present was in favor of the amended condition with the exception of Commissioner Perkins who opposed 24(a) and Commissioner Young who opposed Condition 24 (a,b,&c)] -14 - PLANNING COMMISSION, June 11, 1775 PUBLIC HEARING: cont. 25) There shall be one responsible person on site during all business hours. The Town shall be furnished an up-to-date roster of responsible club employees, and officers including addresses and telephone numbers. Commissioner Broom recommended an amendment to condition 25 to read: There shall be one responsible person on site during all business hours. The Tam shall be furnished an annual up-to-date roster of all club employees, and officers including addresses and telephone numbers. adopted: 25) (as amended and recommended to Council) There shall be one responsible person on site during all business hours. The Town shall be furnished with a current, up-to-date roster of responsible club employees and officers, including addresses and telephone numbers. [The general consent of the Planning Commissioners present was in favor of the amended condition] 26) Chairman Carico recommended condition 26 to read: All concessions will be owned and operated by the non-profit club. Business licenses must be obtained for the proposed pro -shop, Supper Club, Tally -Ho and all other sales outlets including swimming and tennis lessons for a fee. The non-profit club will provide the Trn�m with an indeoendently audited annual financial statement specifying in reasonable detail all sources of income including those from outside sources. The outside auditor to be approved by the City Council and the audit furnished at the applicants expense. adopted: 26) (as recommended, amended and recommended to Council) All food and beverage operation shall be operated by the non-profit Club.(caterers will be an exception for special occasions) a) The non-profit club shall provide the Town with an independently audited annual financial statement, specifying in reasonable detail all sources of income, including those from outside sources. The independent auditor to be approved by the City Council and the audit furnished at the applicants expense. [The general consent of the Planning Commissioners present was in 4W favor of the amended condition] - 15 - PLANNING COMMISSION, June 11, 1975 PUBLIC HEARING: cont. 27) Commissioner Brown recommended condition 27 to read: The Club shall maintain on file with the Town Manager satisfactory evidence of insurance indemnifying the Tot -in against any liability. adopted: 27) (as recommended and recommended to Council) The Club shall maintain on file with the City Manager satisfactory evidence of insurance indemnifying the Town against any liability. [The general consent of the Planninq Commissioners present was in favor of the condition as recommended] 28) Commissioner Brown recommended condition 28 to read: The Conditional Use Permit and lease will be effective for 20 years. They can only be transferred upon prior approval by the Planning commission and City Council. adopted: 28) (as recommended and recommended to Council) The Conditional Use Permit and lease will be effective for 20 years. They can only be transferred upon prior approval by the Planning Commission and the City Council. [The general consent of the Planning Commissioners present was in favor of the condition as recommended] 29) Commissioner Brown recommended Condition 29 to read: The Club shall have a maximum of 600 family memberships. Every membership shall be of one class entitling all members to full privileges. Not more than two guests per member will b e allowed per week for tennis and swimming activities. adopted: 29) (as recommended and recommended to Council) The Club shall have a maximum of 600 family memberships: Every merbershin shall be of one class entitling all members to full nrivileges. Not more GDdu c•.c Cwt �s j'cr I:"Gr 'i',i I' Le o.I II•LE, t'eP'OC Co,ilis and swimming activities. [The general consent of the Planning Commissioners present was in favor of the condition as recommended] Commissioner Brown recommended Condition 30 to read: - 16 - PLANNING COMMISSION, June 11, 1975 PUBLIC HEARING: cont. A guest register available upon request by the Town Manager or City Council must be scrupulously maintained by an employee an duty at the main gate during all hours of operation, other than during special events. A roster of club memberships, together with a list of membership sales and resales shall be furnished the Town annually. adopted: 30) A guest register available upon request by the City Manager or City Council must be scrupulously maintained by an employee on duty at the main gate during all hours of operation, other than during special events. a) A roster of club memberships, together with a list of membership sales and resales shall be furnished to the Twm annually. [The general consent of the Planning Commissioners present was in favor of the recommended condition with the exception of Commissioner Young who opposed the first sentence] 31) Commissioner Brown recommended condition 31 to read: The following structures and facilities located in the nicnic grounds and barbeque facilities (in area "C") will be excluded from use by the Club: a) Snack Bar storage shed b) office c) picnic tables and barbeque facilities, other than a maximum of 25 tables and related barbeque facilities. Prior to the effective date of the CUP, all excess picnic tables and barbeque facilities (in Area "C") and the snack bar storage shed shall be removed. adopted: 31) (as recommended and recommended to Council) The following structures and facilities located in the picnic grounds (area "C") will be excluded from use by the Club: a) Snack Bar storage shed b) office c) picnic tables and barbeque facilities, other than a maximum of 25 tables and related barbeque facilities. 17 - PLANNING CW-IMISSION, June 11, 1975 040 PUBLIC HEARING: cont. Prior to the effective date of the CUP, all excess picnic tables and barbeque facilities (area "C") and the snack bar storage shed shall be removed. [The general consent of the Planning Commissioners present was in favor of the recommended condition] Chairman Carico re -opened the Public Hearing to the public and the applicant. Mr. Zoller, attorney for the applicant, gave no comment. As there were no further comments from the audience, Chairman Carico opened the Chair for motions. Commissioner Schick moved, seconded by Commissioner Brown, to recommend to Council the Conditional Use Permit CU -6004-74 with the conditions heretufor- recited and thereto- attached and to authorize the Chairman to sign the finished document on behalf of the Planning Commission. Motion carried by the following roll call vote: AYES: Commissioners Brawn, Schick, Young, Hillestad, Chairman Carico [ NOES: None A+ ABSENT: Commissioners Phillips, Perkins (left at 11:15) D. REQUEST FOR CONTINUANCE: 1. LANDS OF DOYLE, Josefa Lane, John Riley, Engineer, TM -2024-75 (by request of Staff) Commissioner Schick moved, seconded by Commissioner Brown, to continue the Lands of Doyle to the next regular meeting of the Planning Commission of June 25, 1975. Motion carried by the following roll call vote: AYES: Commissioners Brown, Hillestad, Young, Schick, Chairman Carico NOES: None ABSENT: Commissioners Perkins, Phillips E. PUBLIC HEARING: 2. LANDS OF NEWMAN, Monte Lucero #4, Natoma Road, Sandis ?,Associates, Engineers, Alan Lambert. Developer, TM -2026-75 City Planner Ken Pastrof answered ouestions proposed by the Commission pertaining to the Staff report and the pathway easement. Staff, in t their memo of June 6, 1975, noted that the Newman property had V undergone considerable revisions since its first application and subsequent exemption from the Moratorium by Council, 2/19/75. ` PLANNING COMMISSION, June 11, 1975 PUBLIC HEARING: cont. Since changes were of a minor nature, it was the opinion of Staff that a Subdivision Committee meeting not be scheduled to consider the original vs the revised map. Staff's opinion was to approve the subdivision with the conditions of the Staff memo of June 6. Mr. Alan Lambert, developer, questioned condition 6, stating that since the path easement would need brushing yearly, it was not necessary for the applicant to brush once, as it is very costly for both the applicant and the Town to maintain. Por. Stutz, Chairman of the Pathway Committee, proposed a revised pathway, which the applicants representative, Mr. Lambert, had unofficially agreed to outside of Chambers. Staff felt that this new pathway easement was inaccessable to horses and most hikers, stating that there would be no way to cross the creek on the north and easterly sides of the proposed subdivision. Staff also reminded the Commission of the high cost the Town would incur, to maintain this pathway. Commissioner Schick moved, seconded by Commissioner Hillestad, to except the revised Tentative Subdivision Nap for lands of Newman, 4 Monte Lucero #4, and recommend approval to Council, with the �r conditions so imposed by Staff with Condition 6(A) deleted. Motion carried by the Following roll call vote: AYES: Commissioners Brown, Schick, Young, Hillestad NOES: Chairman Carico ABSENT: Commissioners Phillips, Perkins There being no New Business, Chairman Carico adjourned the Planning Commission meeting at 1:40 am to the next regular meeting of June 25, 1975. Respectfully submitted, Kate Tenney Planning Commission Secretary - 19 -