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HomeMy WebLinkAboutItem 3.33-3 TOWN OF LOS ALTOS HILLS September 8, 2005 Staff Report to the Planning Commission RE: ANNUAL REVIEW OF THE CONDITIONAL USE PERMIT FOR RECREATIONAL FACILITIES AT THE TOWN'S ATHLETIC FIELDS AND RIDING RING ON PURISSIMA ROAD. FILE # 58 -04 -CUP FROM: Debbie Pedro, AICP, Senior Planner .-3R APPROVED BY: Carl Cahill, Planning Director C. C. That the Planning Commission: Submit this report to the City Council finding the parks and recreation facilities at 27500 Purissima Road to be in compliance with the Conditional Use Permit. DISCUSSION On August 22, 2005, staff conducted an inspection of the property and reviewed the use of the facilities with Parks and Recreation Supervisor Jimmy Forbis. It was determined that the use and operation of the Town's athletic fields and riding ring on Purissima Road are in compliance with each of the provisions of the Conditional Use Permit. Primary users of the site are Los Altos/Los Altos Hills Little League, the Los Altos Hills Horsemen's Association, and residents of the Town. No change is proposed to the existing buildings, structures or landscaping and no complaints have been received concerning the use of the fields within the past year. The previous review of the CUP for this property was conducted by the City Council at their meeting on April 15, 2004. Additional information and discussion of the use permit is included in the attached staff report dated April 15, 2004. ATTACHMENT 1. Recommended Conditions of Approval 2. Site Map 3. City Council Staff Report and Attachments, April 15, 2004 Staff Report to the Planning Commission Lands of Town of Los Altos Hills 27500 Purissim Road September 8, 2005 Page 2 of 3 ATTACHMENT 1 CONDITIONS OF APPROVAL FOR CONDITIONAL USE PERMIT FOR OPERATIONS AT A PARKS AND RECREATION FACILITY 27500 PURISSIMA ROAD (Lands of Town of Los Altos Hills) File# 58 -04 -CUP (Annual Review -2005) 1. Any alternation, demolition, reconstruction or additions to the structures or facilities on the site shall require an amendment to the Use Permit approved by the City Council. 2. In the event that any of the conditions of this permit are not satisfied, the Planning Department may cause a noticed public hearing to be sent to review whether the permit should be continued; and upon a showing of compelling public necessity demonstrated at the noticed public hearing, the Town may add, amend, or delete conditions and regulations contained in this permit. 3. This Use Permit shall be reviewed annually in February to assure compliance with conditions, and all conditions shall be subject to amendments and/or additional conditions as deemed necessary by the City Council. 4. The use of outdoor sound amplification on the premises shall be allowed for up to 5 events per year for periods not to exceed four (4) hours per day between the hours of 8:00 a.m. to 5:30 p.m. Such events include the Little League Opening and Closing Days, the Town Picnic and two additional events. Anyone requesting the use of outdoor sound amplification for the two additional events shall submit a written request to the Town Parks and Recreation Department at least 30 days prior to the date of the event. The Parks and Recreation Department shall submit the request to the City Council for a review hearing. Property owners within 500' of the premises shall be notified of the proposed event and review hearing. 5. No parking shall be allowed on any surrounding neighborhood street except overflow parking shall be allowed along Purissima Road during Little League games and tournaments between February 1 through Labor Day. 6. Users are required to provide the Town with an annual schedule of events during the Use Permit review. Modification and/or changes must be submitted to the Town in advance. 7. Users are prohibited from making any lock or key changes. Such changes must be requested in writing to the Town and at such time the Town will provide user with copies of keys. Staff Report to the Planning Commission Lands of Town of Los Altos Hills 27500 Purissima Road September 8, 2005 Page 3 of 3 Users are prohibited from displaying signage, temporary or permanent, that violates Municipal Code Section 8-6.05. Any new signage shall require approval of the Town prior to installation. 9. Users are prohibited from subleasing facilities any portion of the facilities, with exception given to the concession building. 10. The Town reserves the right to monitor and alter watering schedules as recommended by the Purissima Hills Water District. 11. The Town must approve any expense incurred outside of basic monthly maintenance fees, in advance. Exceptions will be granted for emergencies. 12. No outdoor lighting is allowed except for those needed for safety and security. All fixtures should be adequately shielded to prevent any nuisance to adjoining property owners. 13. The Town shall have the ability to use or schedule one or more of the fields for others purposes, as long as such other use does not materially interfere with the submitted schedule or a written update that has been submitted to the Town and so long as the user is notified in advance. J gag 4 Q Q N 0 a AI TACHMENTa U ag a+s o 5' a x w1 s O F —NOO Q \ a OIL �� J V } o 0 9 Z coLO OLL I W s a Lx J gag 4 Q Q N 0 a AI TACHMENTa ATTACHMENT 3 Town Of Los Altos Hills April 15, 2004 Staff Report to the City Council RE: CONDITIONAL USE PERMIT FOR RECREATIONAL FACILITIES AT THE TOWN'S ATHLETIC FIELDS AND RIDING RING ON PURISSIMA ROAD; AND INSTALLATION OF A PUBLIC ADDRESS SYSTEM AND STREETSIDE PARKING ALONG PRUISSIMA ROAD DURING LARGE EVENTS. FILE # 58- 04 -CUP FROM: Carl Cahill, Planning Director C. G. APPROVED BY: Maureen Cassingham, City Manager .40„y—Jh.ryL+ RECOMMENDATION: That the City Council: Approve the request for a Conditional Use Permit to operate parks and recreation facilities at 27500 Purissima Road. BACKGROUND: On March 25, 2004, the Planning Commission unanimously recommended approval for a Conditional Use Permit to operate parks and recreation facilities at 27500 Purissima Road. The facility has been operated without a Conditional Use Permit therefore violating Section 10-1.703d of the Los Altos Hills Municipal Code. The Conditional Use Permit ensures that operations are conducted within the parameters of the Municipal Code. Additional information and discussion are included in the attached staff report submitted at the April 8, 2004 Planning Commission meeting. Report prepared by: Jimmy Forbis, Parks and Recreation Supervisor ATTACHMENT: 1. Planning Commission Staff Report and Attachments, April 8, 2004 TOWN OF LOS ALTOS HILLS April 8, 2004 Staff Report to the Planning Commission RE: A REQUEST FOR A CONDITIONAL USE PERMIT FOR RECREATIONAL FACILITIES AT THE TOWN'S ATHLETIC FIELDS AND RIDING RING ON PURISSIMA ROAD; AND INSTALLATION OF A PUBLIC ADDRESS SYSTEM AND STREETSIDE PARKING ALONG PURISSIMA ROAD DURING LARGE EVENTS. FILE # 58 -04 -CUP FROM: Jimmy Forbis, Parks and Recreation Supervisor APPROVED BY: Carl Cahill, Planning Director RECOMMENDATION: That the Planning Commission: Forward a recommendation of approval to the City Council for the requested Conditional Use Permit to operate parks and recreation facilities at 27500 Purissima Road. BACKGROUND The Town owned property is a 10.2 -acre site located on Purissima Road, which consists of four baseball playing fields, a horse riding ring, restrooms, a concession building, playground area, and approximately 50 parking spaces. The property is bounded by Highway 280 to the west, the Town's maintenance yard to the north, a single family residence on an adjacent parcel to the south, Fremont Hills Country Club across Purissima Road to the East and five single family residence across Purissima Road north of the country club. The four baseball playing fields are jointly maintained and operated by the Los Altos/Los Altos Hills Little League, Inc., which retains primary user status from calendar dates February 1 through Labor Day as described in the "Agreement for Maintenance and Improvements by Los Altos Hills Little League of Playing Field Facilities Owned by the Town of Los Altos Hills" dated January 25`s, 1994. (Attachment 1) The horse riding ring is maintained and operated by the Los Altos Hills Horsemen's Association as described in the "Agreement for Maintenance and Improvement by Los Altos Hills Horsemen's Association of Town Ring Facilities Owned by the Town of Los Altos Hills," dated November 16`x, 1994. (Attachment 2) In previous years, the facility has been operated without a Conditional Use Permit; therefore, requests for exceptions to the Zoning Code were submitted for City Council review and approval on a case-by-case basis. Staff Report to the Planniro-ommission Lands of Town of Los Altos Hills 27500 Purissima Road April 8, 2004 Page 2 of 6 Pursuant to Section 10-1.703d of the Los Altos Hills Municipal Code, recreational facilities, including recreational or community center buildings and grounds for games and sports, except those customarily carried on primarily for profit may be established for use in the Residential -Agricultural District subject to the approval of the Planning Commission, and the issuance of a permit. DISCUSSION Activities Activities on the premise include organized Little League baseball games, Los Altos Hills Parks and Recreation summer sports clinics and camps, organized horse riding functions, the annual Town Picnic, passive recreational activities in the playground area, and scheduled resident use of the playing fields. To minimize disturbances to neighboring residents, staff recommends limiting activities to the between the hours of 7:00 AM and sunset. Parking Pursuant to Section 10-1.602 of the Municipal Code, "puking areas for conditional uses shall be adequate to accommodate all vehicle storage requirements for maximum foreseeable assemblies without resorting to adjoining roads to interior driveways for parking." There are approximately 50 existing parking spaces on the property, which is adequate to accommodate the puking needs during most events. In previous years, the Los Altos/Los Altos Hills Little League has made requests to the City Council for cessation of parking enforcement along Purissima Road due to overflow parking during Little League games and tournaments from February 1 through Labor Day. Staff recommends that overflow parking be allowed only along Purissima Road while the Little League has primary user status. Amplified Sound The Little League has requested the use of a portable public address system on the fields during their annual opening day and for tournament games. The PA system consists of a portable bullhorn and speakers. Pursuant to Section 5-2.02, maximum levels for sound producing devices shall not exceed 50 decibels during daytime hours and 40 decibels at night as measured from 1000 feet from affected property. The condition to allow the use of amplified system up to 5 occurrences a year has been consistently applied to similar use permit requests such as Pinewood School and Westwind Bam Community Bam. Staff Report to the Plannine-ommission Lands of Town of Los Altos Hills 27500 Purisshna Road April 8, 2004 Page 3 of 6 Signage According to Sec. 8-6.03 of the Code, a sign "to designate the time of the owner or occupant of the premises upon which such advertising display is placed or to identify such premises" is allowed. Currently, there are 5 pennant flags hanging from the batting cages on Field 3 and 6 billboard signs on Field 2 describing various baseball accomplishments mounted on the fence along the Purissima Road frontage. However, Section 8-6.05 states that "No card, cloth, metal, painted, or wooden sign of any character, billboard, poster, pennant, flag, or sample bearing letters, writing, figures, or characters of any nature, conveying a message or idea... shall be placed or maintained at any place within the Town without permission." Staff recommends that any additional temporary or permanent signage to be placed on the premises will require prior approval of the Town. Maintenance The "Agreement for Maintenance and Improvements by Los Altos Hills Little League of Playing Field Facilities Owned by the Town of Los Altos Hills" dated January 25ih, 1994 outlines the agreement between the Town and the Little League to contract basic maintenance services to an outside provider. This agreement stipulates that the Town will provide the Little League matching funds at a 2 to 1 ratio for field maintenance. The agreement also states that the Town is responsible for irrigation cost for the playing fields. The Little League currently makes all maintenance and irrigation decisions for which the Town is financially responsible. The Town currently does not have keys to many of the locks that secure the facility. Staff recommends that the Little League be required to provide the Town with access to all site facilities. Staff further recommends that any further changes be required to be requested in writing by the Little League and at such time, the Town will coordinate lock changes and then provide users with supplemental keys. Staff Report to the Plannine .,otnmission Lands of Town of Los Altos Hills 27500 Purissima Road April 8, 2004 Page 4 of 6 ATTACHMENT CONDITIONS OF APPROVAL FOR CONDITIONAL USE PERMIT FOR OPERATIONS AT A PARKS AND RECREATION FACILITY 27500 PURISSIMA ROAD (Lands of Town of Los Altos Hills) File# 58 -04 -CUP 1. Any alternation, demolition, reconstruction or additions to the structures or facilities on the site shall require an amendment to the Use Permit approved by the City Council. 2. In the event that any of the conditions of this permit are not satisfied, the Planning Department may cause a noticed public hearing to be sent to review whether the permit should be continued; and upon a showing of compelling public necessity demonstrated at the noticed public hearing, the Town may add, amend, or delete conditions and regulations contained in this permit. 3. This Use Permit shall be reviewed annually in February to assure compliance with conditions, and all conditions shall be subject to amendments and/or additional conditions as deemed necessary by the City Council. 4. The use of outdoor sound amplification on the premises shall be allowed for up to 5 events per yew for periods not to exceed four (4) hours per day between the hours of 8:00 a.m. to 5:30 p.m. Such events include the Little League Opening and Closing Days, the Town Picnic and two additional events. Anyone requesting the use of outdoor sound amplification for the two additional events shall submit a written request to the Town Parks and Recreation Department at least 30 days prior to the date of the event. The Parks and Recreation Department shall submit the request to the City Council for a review hearing Property owners within 500' of the premises shall be notified of the proposed event and review hearing. 5. No puking shall be allowed on any surrounding neighborhood street except overflow parking shall be allowed along Purissima Road during Little League games and tournaments between February 1 through Labor Day. 6. Users are required to provide the Town with an annual schedule of events during the Use Permit review. Modification and/or changes must be submitted to the Town in advance. 7. Users are prohibited from making any lock or key changes. Such changes must be requested in writing to the Town and at such time the Town will provide user with copies of keys. Staff Report to the Plaonind-ommission Lands of Town of Los Altos Hills 27500 Purissima Road April 8, 2004 Page 5 of 6 8. Users me prohibited from displaying signage, temporary or permanent, that violates Municipal Code Section 8-6.05. Any new signage shall require approval of the Town prior to installation. Users are prohibited from subleasing facilities any portion of the facilities, with exception given to the concession building. 10. The Town reserves the right to monitor and alter watering schedules as recommended by the Purissima Hills Water District. 11. The Town must approve any expense incurred outside of basic monthly maintenance fees, in advance. Exceptions will be granted for emergencies. 12. No outdoor lighting is allowed except for those needed for safety and security. All fixtures should be adequately shielded to prevent any nuisance to adjoining property owners. 13. The Town shall have the ability to use or schedule one or more of the fields for others purposes, as long as such other use does not materially interfere with the submitted schedule or a written update that has been submitted to the Town and so long as the user is notified in advance. Staff Report to the Plarmine .;ommission Lands of Town of Los Altos Hills 27500 Purissima Road April 8, 2004 Page 6 of 6 FINDINGS FOR APPROVAL OF CONDITIONAL USE PERMIT LANDS OF LOS ALTOS HILLS 27500 PURISSIMA ROAD #58 -04 -CUP 1. The proposed use or facility is properly located in relation to the community as a whole, land uses, and transportation and service facilities in the vicinity; The General Plan Recreation Element identifies the land use designation of the subject property as a Public Recreation Area. The use of the facilities by the Little League, the Los Altos Hills Horsemen's Association, and Park and Recreation Department for sports and recreation activities are compatible with its land use designation and the facilitiesare properly located in relation to the community as a whole. Access to the site is already readily available, and adequate utilities already exist on the site. 2. The site for the proposed use is adequate in size and shape to accommodate the proposed use and all yards, open spaces, walls and fences, parking, loading, landscaping, and such other features as may be required by this chapter or will be needed to assure that the proposed use will be reasonably compatible with land uses normally permitted in the surrounding area; The subject property is over 10 acres in size and large enough to accommodate four baseball fields, a horse riding ring, a parking area and related amenities. The buildings on site are in compliance with the setback and development standards of the Town's Zoning Code. Project conditions will restrict the impacts resulting from activities on the site and ensure that the proposed use will be reasonably compatible with land uses normally permitted in the surrounding area. 3. The site for the proposed use will be served by streets and highways of adequate width and pavement to carry the quantity and kind of traffic generated by the proposed use; The site is has access directly off of Purissima Road which provide connections to Arastradero Road to the north and Robleda Road to the south. Parking is readily available on the site. During large events where overflow parking will occur, puking will be restricted on surrounding neighborhood streets except along Purissima Road to ensure minimal disruption to the neighborhood. 4. The proposed use will not adversely affect the abutting property or the permitted use thereof. Project conditions including restrictions on amplified sound, lighting, and parking will help ensure that abutting properties are not adversely impacted.