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Home My WebLink About11/15/2012Town of Los Altos Hills City Council Regular Meeting Minutes Thursday, November 15, 2012 Council Chambers, 26379 Fremont Road, Los Altos Hills, California CALL TO ORDER (6:00 P.M.) A. Roll Call Present: Council Member Mordo, Council Member Radford, Mayor Larsen, Vice Mayor Waldeck, Council Member Summit Absent: None Staff: City Manager Carl Cahill, City Attorney Steve Mattas, Planning Director Debbie Pedro, City Engineer/Public Works Director Richard Chiu, Administrative Services Director Yulia Rasulova, City Clerk Deborah Padovan B. Pledge Of Allegiance 1. AGENDA REVIEW Mayor Larsen reorganized the agenda to accommodate the schedules of individuals attending the meeting. 2. PRESENTATIONS AND APPOINTMENTS A. Appointments to the Pathways Committee Eleanor "Weegie" Caughlan, Los Altos Hills, introduced herself to the City Council. Anne Duwe, Los Altos Hills, expressed her interest in continuing to serve on the Pathways Committee. Rachelle Mirkin, Los Altos Hills, introduced herself to the City Council. City Clerk Deborah Padovan responded to a question by Council Member Mordo informing the Council how long the incumbent Pathways Committee members have served. The City Clerk tallied the votes. 1 City Council Regular Meeting Minutes November 15, 2012 B. Reappointment to the Finance and Investment Committee Council discussion ensued regarding the size of the Finance and Investment Committee. MOTION SECONDED AND CARRIED: Moved by Council Member Mordo, seconded by Council Member Radford and passed unanimously to reappoint Frank Lloyd to the Finance and Investment Committee for a four-year term. MOTION SECONDED AND CARRIED: Moved by Vice Mayor Waldeck, seconded by Council Member Radford and passed unanimous) t�just the composition of the Finance and Investment Committee to add one more member. C. Reappointment to the Open Space Committee MOTION SECONDED AND CARRIED: Moved by Council Member Mordo, seconded by Council Member Summit and passed unanimous) t�ppoint Sue Welch to the Open Space Committee for a four-year term. D. Reappointments to the Community Relations Committee MOTION SECONDED AND CARRIED: Moved by Council Member Radford seconded by Vice Mayor Waldeck and passed unanimous) t� o reappoint Roger Burnell, Karen Emerzian and Ron Knapp to the Community Relations Committee for a four-year term. Returning to Agenda Item 2.A. City Clerk Deborah Padovan announced that a second ballot would be distributed. The results of the Pathways Committee appointments were as follows: Eleanor "Weegie" Caughlin Nick Dunckel Anne Duwe Eileen Gibbons Rachelle Mirkin Tim Warner MOTION SECONDED AND CARRIED: Moved by Council Member Radford, seconded by Vice Mayor Waldeck and passed unanimously to appoint Eleanor "Weegie" Caughlin, Nick Dunckel, Anne Duwe, Eileen Gibbons, Rachelle Mirkin and Tim Warner to the Pathways Committee for a four-year term. E. Appointment to the Parks and Recreation Committee 2 City Council Regular Meeting Minutes November 15, 2012 Kavita Tankha, Los Altos Hills, introduced herself to the City Council. MOTION SECONDED AND CARRIED: Moved by Council Member Mordo, seconded by Council Member Radford and passed unanimously to appoint Kavita Tankha to the Parks and Recreation Committee for a four-year term. F. Education Committee Annual Report and Discussion on the Future of the Education Committee Heather Rose, Chair of the Education Committee, presented the annual report of the Education Committee to the City Council. Council discussion ensued. No action was taken. 3. CONSENT CALENDAR MOTION MADE AND SECONDED: Moved by Vice Mayor Waldeck, seconded by Council Member Mordo and passed unanimously to approve the CONSENT CALENDAR Items 3.A through 3.E specifically: A. Approval of Meeting Minutes: City Council Regular Meeting - October 18, 2012 B. Approval of Meeting Minutes: City Council Special Meeting - October 24, 2012 C. Review of Disbursements: October 1, 2012 - October 31, 2012 $1,481,489.39 D. Resolution 64-12 Accepting Grant of Public Sanitary Sewer Easement; LANDS OF SHARP AND HARRIS, 26958 Dezahara Way (Staff: R. Chiu) E. Grant of Open Space Easement; LANDS OF LAM & CHANN, 24100 Hillview Road; File #297-11-ZP-SD-GD (Staff: D. Pedro) 4. PRESENTATIONS FROM THE FLOOR Persons wishing to address the Council on any subiect not on the agenda may do so now. Please complete a Speaker Card located on the back table of the Council Chambers and submit it to the City Clerk. Comments are limited to two (2) minutes per speaker. California law prohibits the Council from acting on items that do not appear on the agenda. Under a Resolution previously adopted by the Council, such items can be referred to staff for appropriate action, which may include placement on the next available agenda. Duffy Price, Representative of the Los Altos Hills County Fire District, Los Altos Hills, informed the Council that the Fire District has a new ad-hoc emergency committee that will be studying emergency preparedness. City Council Regular Meeting Minutes November 15, 2012 5. ONGOING BUSINESS A. Town Goals 2012 - Personal and Public Safety for All Residents Public Safety Report by Captain Kenneth Binder Sheriff Captain Kenneth Binder presented a report on crime to the City Council. Council discussion ensued. No action was taken. The Council now considered item 5.C. C. Pathways Element Master Path Plan Study Area; Toyonita Road and West Loyola Drive (Staff. D. Pedro) Mayor Larsen stated that he has property in the area, recused himself and stepped down from the dais. Vice Mayor Waldeck recommended that the City Council accept the recommendation of the Planning Commission and return the proposed roadside path map to the Pathways Committee as an ongoing, working document for revision based on public input; to accept the Planning Commission's recommendation that no off road paths are necessary in the West Loyola and Toyonita neighborhoods; and consider initiating the process of a general plan update to the 1981 master plan and roadside paths. Council discussion ensued. MOTION MADE AND SECONDED: Council Member Mordo moved the recommendation of the Planning Commission that the City Council: 1. Return the proposed roadside path map to the Pathways Committee as an on- going working document for further revisions based on public input. 2 Accept the Pathways Committee's recommendation that no off-road paths are necessary in the West Loyola and Toyonita neighborhoods. 3 Consider initiating the process of a General Plan Update to the 1981 Master Path Plan for roadside paths. The motion was seconded by Council Member Radford. AYES: Council Member Summit, Council Member Radford, Council Member Mordo, Vice Mayor Waldeck NOES: None City Council Regular Meeting Minutes November 15, 2012 ABSENT: None ABSTAIN: Mayor Larsen MOTION CARRIED. The Council now considered Item 6.A. 6. PUBLIC HEARING A. Consideration of an Ordinance Desi ng ating the House at 12640 La Cresta Drive as a Historical Landmark; File # 208-12-MISC (Staff. D. Pedro) Planning Director Debbie Pedro presented the staff report. Mayor Larsen opened the PUBLIC HEARING. Nobuko Cleary, Past Chair of the History Committee, Los Altos Hills, recommends that the Packard home and land be recorded as a Los Altos Hills Historical Landmark Site. Martin Packard, Los Altos Hills, stated that his wife, Barbara Packard, would have enjoyed seeing her house designated as a historical landmark. Mayor Larsen closed the Public Hearing. Council discussion ensued. MOTION SECONDED AND CARRIED: Moved by Council Member Mordo seconded by Council Member Summit and passed unanimously to waive reading and introduce an ordinance desi ng atinp- the Packard home at 12640 La Cresta Drive as a historical landmark subject to the findings. B. Consideration of Incorporating Design Review Consultation in the Site Development Process-, File # 262-12-MISC (Staff: D. Pedro) Planning Director Debbie Pedro presented the staff report. Council discussion ensued. Jitze Couperus, Los Altos Hills, expressed that sometimes the Town should do things on behalf of its residents. If the Town spends the money for the review, then it is being done on behalf of the neighbors and that is money well spent. City Council Regular Meeting Minutes November 15, 2012 MOTION MADE AND SECONDED: Council Member Mordo moved to kw approve a budget of $7500 to implement the design review consultation program for one year or five projects whichever comes first. The Planning Department will determine which development application would qualify for the program The motion was seconded by Council Member Radford. AYES: Council Member Mordo Council Member Radford Mayor Larsen. Council Member Summit NOES: Vice Mayor Waldeck ABSENT: None ABSTAIN: None MOTION CARRIED. Council recessed at 7:55 p.m. Council reconvened at 8:00 p.m. 7. NEW BUSINESS A. Scheduling of January 2013 City Council Meeting Due to League of California Cities Training (Staff. D. Padovan) City Clerk Deborah Padovan presented the staff report. MOTION SECONDED AND CARRIED: Moved by Vice Mayor Waldeck, seconded by Council Member Radford and passed unanimously to Cancel the regularly scheduled Cily Council meeting on January 17 2013 and schedule a special meeting to convene on January 24, 2013. B. Review of Public/Private Status of Certain Town Roadways and Current Policy (Staff: R. Chiu) Public Works Director Richard Chiu presented the staff report. Council discussion ensued. Carol Petty, Los Altos Hills, provided a background on the private road where she lives. Ada Chiang, Los Altos Hills, stated that she did not know she lived on a private road. City Council Regular Meeting Minutes November 15, 2012 Greg McCandless, Los Altos Hills, said that the Town maintained Almaden Court from 1968 to 1998 and that was stopped because the research showed it wasn't a public street. Heather Rose, Los Altos Hills, said that Todd Lane is an access point to Gardner Bullis School and the road is in very poor condition. She requested it be upgraded to a public road to improve the access. DIRECTION: Staff to revise the current policy to include information on forming a Mello -Roos District; meeting and educating property owners, including, discussion of rough cost estimates; discuss revised policy with the Traffic Safety Committee and Finance and Investment Committee prior to returning to the City Council; talk to bond council for input on forming a Mello -Roos District; outline an outreach program. 8. REPORTS FROM COMMITTEES, SUB -COMMITTEES, AND COUNCIL MEMBERS ON OUTSIDE AGENCIES Council Member Mordo provided an update on the Library JPA board. The board voted to reject any change in the formula. Mayor Larsen reminded the Council of the Cities Association party on December 6. Council Member Summit reminded that the Joint Volunteer Awards Committee Lunch is scheduled for December 7. 9. STAFF REPORTS A. City Manager B. City Attorney C. City Clerk D. Planning Director No reports were presented. 10. COUNCIL INITIATED ITEMS A. Discussion on a Potential Partnership with the Sierra Club for Review of the Lehigh Quarry Design Consultant Report (Vice Mayor Waldeck) Vice Mayor Waldeck provided a report on the Lehigh Quarry. Bill Almon, Los Altos Hills, expressed that the action of the Los Altos City Council and the proposed action before the Los Altos Hills City Council encourages the Cupertino City Council to take action. City Council Regular Meeting Minutes November 15, 2012 MOTION MADE AND SECONDED: Council Member Mordo moved to disband the ad hoc quarry committee and approve a $4000 contribution toward the emissions study. The motion was seconded by Council Member Radford. AYES: Council Member Mordo Council Member Radford Mayor Larsen, Council Member Summit NOES: None ABSENT: None ABSTAIN: Vice Mayor Waldeck MOTION CARRIED. B. Disbanding of the Ad Hoc Committee on the Quarry (Vice Mayor Waldeck) This item was heard in conjunction with Item 10.A. C. Further Consideration of the LASD Request to Participate on the Superintendent's Enrollment Growth Task Force (Council Member Radford) Council Member Radford presented the item. Heather Rose, Chair of the Education Committee, Los Altos Hills, stated that she has two potential candidates for the position. DIRECTION: The Education Committee to submit a name to Mayor Larsen for submission to Superintendent Jeff Baier by the deadline of November 21, 2012. D. Consider SLipporting the Cities Association Best Practices for Cities' Support of Innovative Hiyh-Performing Schools (Mayor Larsen Mayor Larsen presented the item. Council discussion ensued. MOTION MADE AND SECONDED: Moved by Council Member Radford, seconded by Council Member Summit and passed unanimously to support the Cities Association Best Practices for Cities' Support of Innovative, High - Performing Schools. 11. ADJOURNMENT The meeting adjourned at 10:38 p.m. City Council Regular Meeting Minutes November 15, 2012 Respectfully submitted, Q� Deborah Padovan City Clerk The minutes of the November 15, 2012 regular City Council meeting were approved as presented at the December 12, 2012 special City Council meeting. City Council Regular Meeting Minutes November 15, 2012